CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.

1. Summary of Key Functions

• Support Financial Management: Support Admin and Finance officer to ensure that Financial issues of the provincial office is managed properly, on time and with the efficient manner
• Support the office in procurements for the provincial office
• Ensure that the assigned HR activities in the provincial level
• Properly manage Logistic and Assets of the provincial office

2. Key relations           

• Reports to Admin and Finance officer.
• Keep close contact with the provincial staff
• Ensure the proper communication and reporting to finance, HR, Procurement and Administration and of Kabul Head office in the absence of Admin and Finance officer

3. Key Expected Results:

The Admin and Finance Assistant officer will be expected to support Admin and Finance officer to properly and effective manage the financial, procurement, logistics, Asset management and general administrative affairs. S/he will focus on achievement of the following results:

• 1. Financial Management:
• Prepare and/or review the provincial office financial documents and sees that all financial transactions are sufficiently supported.  Ensure that all CARE Afghanistan’s policies and procedures are adhere to
• Prepare disbursement, receipt and journal entry vouchers on the basis of approved financial documents and ensure accuracy of cost allocation to projects.
• Check Cash ledger properly.
• Conduct regular cash counts with the site office and ensure its accuracy and document the cash count process.
• Support Admin and Finance officer in preparing of financial reports both on monthly and weekly basis.
• Follow up of program advances with relevant project staff to ensure no outstanding advances exist at the end of each month with staff
• Apply rules and regulation of Government of Afghanistan taxation law.
• Support Admin and finance officer in preparing Provincial office cost pool on monthly basis.
• All the supporting documents of the payments to be translated in English.

1. 2. Ensure the procurement for the provincial office:

The incumbent of the position is responsible to support implementation of procurement plan on provincial level for timely provision of needed goods/services and having enough information regarding vendors, market and marketing systems, implement CARE’s procurement policies and procedures in all transactions:

• Ensure that CO procurement policy is considered in all procurements on provincial level
• Collect enough/needed information regarding availability of goods and venders in the market
• Implement approved vendor list at all the time
• Get/collect information from open market and those who work in the same area regarding vendors.
• Ensure that the supplier is reliable in offering goods/services in specific time, cost effectiveness and quality
• Prepare comparative statement.
• Getting approval of quoted price from authorized persons.
• Clarify the terms and conditions of the contract to the suppliers.
• Collecting/attaching of sample before signing contract.

1. 3. HR activities in province:

Support Admin and Finance officer for HR activities in provincial level. S/he will be Supporting office in handling hiring in the province, preparing the attendance reports and manage staff transition reports

• Fully understand HR Manual
• Prepare attendance report
• Provide support in Handling provincial level hiring’s
• Prepare the hiring documents properly in the standard formats and submit to HR unit for further process
• Give a brief organization orientation for staff hired on provincial level in the absence of Admin and Finance officer

• 4. Manage the Logistics and Asset in Provincial office
• Keeping track of the organization inventory and assets in an inventory package and carrying out regular physical checks of the organization assets and inventory.
• Provision of monthly inventory and warehouse reports to CARE main office Commodity account section.
• Coordinates logistic activities with other district office and Kabul office.
• Keep computers records updates which is available in the field with clear functional and none functional information.
• Ensure the safety and security of office equipment’s.

Responsible to keep on track all field office inventories.

Safeguarding Responsibilities:

• Uphold CARE’s Safeguarding Policy (https://www.care-international.org/resources/care-international-safeguarding-policy) and Safeguarding Code of Conduct.
• Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.

Safety and Security Responsibility:

We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.

Core Competencies:

• Office management
• Working in a diverse team
• Fair and transparent decision-making; calculated risk-taking.
• Excellent planning and organising skills
• Analytical thinking / problem-solving
• Able to adapt to an ever-changing environment and to respond to tight deadlines
   

Skills and Experience

Education: University graduate in Business administration, finance, Economics or other relevant fields

Work Experience: Minimum of 2 years work experience in admin and finance field

Languages: Fluency in spoken and written English, Pashtu and Dari is a requirement.

Safeguarding

CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel

CARE Afghanistan  participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.

• Please submit your completed CARE Standard Job application form (ACBAR: Application Form) to afg.vacancies@care.org.
• Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
• Please Indicate the position title, Vacancy Number in the Subject Line (Admin Finance Assistant CARE-AF-1017 Khost) otherwise your application will not be considered.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
• The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
• People with Physical Disabilities and Women are highly encourage to apply.
• CARE IS COMMITTED TO SAFEGUARDING POLICY (Available at: Safeguarding)
• CARE IS COMMITTED TO CODE OF CONDUCT (Available at: CARE Afg Code of Conduct (updated).pdf)