HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.

Job Purpose:

The Supply Chain Officer will be responsible for managing procurement processes, supplier relationships, sourcing activities, and ensuring compliance with organizational policies. The role will involve close coordination with project teams, finance, operations and the logistics department to ensure timely and cost-effective delivery of goods and services essential for program operations.

Major Responsibilities.

1. Sourcing

Establish and maintain strong relationships with suppliers:

• Participate in optimization of sourcing strategies to improve supply chain performance:
• Identify and engage with reliable suppliers to secure quality raw materials and services.
• Implement sourcing strategies that align with organizational and programmatic goals.
• Conduct supplier prequalification processes, ensuring adherence to compliance standards.
• Work with others to establish and maintain strategic partnerships with key suppliers to foster long-term collaboration.
• Work with others to evaluate and mitigate risks within the supplier network, including geopolitical and market factors.
• Work with others to analyze global supply chain trends to identify cost-saving opportunities and innovative sourcing solutions.
• Collaborate with internal stakeholders to forecast demand and plan procurement accordingly.
• Coordinate with warehouse teams to ensure alignment between inventory levels and procurement plans.
• Manage supplier delivery schedules and resolve any issues related to lead times.
• Monitor supply chain performance metrics and address bottlenecks proactively.
• Facilitate seamless communication between upstream suppliers, transportation providers, and downstream distribution channels.
• Support the implementation of digital tools to track and optimize midstream activities.

2. Procurement

Ensure efficient and compliant procurement of goods and services:

• Work with the Supply Chain Manager to maintain supply plans in collaboration with project managers and regularly review progress.
• Process Purchase Service Requests (PSRs) in alignment with approved supply plans.
• Conduct procurement of goods, services, and consultancy as per organizational rules and regulations.
• Perform market surveys and analyses to identify potential suppliers.
• Support the Supply Chain Manager in local supplier engagement and establishment of framework agreements in coordination with other supply chain team members.
• Build supplier/vendor capacity and ensure compliance with HI’s procurement standards.
• Review and update supplier databases and price lists to support program needs.
• Prepare and manage procurement documents, including RFQs, RFPs, Supplier Bid Analyses, Supplier Purchase Orders, Framework Agreements and Contracts.
• Monitor and maintain the Procurement Status Monitoring Chart (PSRMC) for timely updates and reporting.
• Provide weekly procurement updates to line managers, finance, and project teams.
• Ensure proper archiving of procurement files in both electronic and hardcopy formats.
• Address audit feedback related to procurement processes.
• Provide system support and training for procurement tools as required.

3. Supplier Relationships

Establish and maintain strong relationships with suppliers:

• Develop and maintain a pool of reliable suppliers for various categories of goods and services.
• Negotiate favorable terms and conditions with suppliers to optimize costs and ensure quality.
• Conduct quarterly price reviews and provide recommendations to the logistics manager.
• Ensure compliance with local regulatory requirements in supplier dealings.
• Monitor supplier performance and provide feedback for continuous improvement.

4. Compliance and Reporting

Ensure adherence to HI policies, procedures, and maintain transparency:

• Comply with organizational and donor procurement guidelines.
• Prepare and submit regular procurement status reports to the Supply Chain Manager.
• Conduct periodic reviews of procurement files to ensure audit readiness.
• Maintain up-to-date records of all procurement activities and contracts.
• Collaborate with the finance team for monthly reconciliations of procurement expenditures and forecasts.

5. Emergency Procurement Support

Support emergency preparedness and response operations:

• Ensure readiness for emergency procurement needs by maintaining supplier databases and pre-negotiated contracts.
• Coordinate with logistics teams for the rapid procurement of goods and services during emergencies.
• Provide procurement support to emergency response teams as required.

Qualifications and Skills:

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, Project Management or any related business field is essential, Or.
• Master’s Degree in Supply Chain Management, Logistics, Business Administration, Project Management or a relevant discipline is preferred, Or.
• Humanitarian Logistics Certification, such as the Certification in Humanitarian Logistics (CHL), is beneficial for candidates with an NGO background and with over 3 years’ experience.
• Over three (3) years of progressive experience working as a supply chain officer with International Non-Governmental Organizations (NGOs), including expertise in procurement, logistics, inventory management, fleet, and compliance with donor regulations and humanitarian standards, OR
• Strong organizational and negotiation skills.
• Proficiency in procurement systems and tools.
• Excellent communication and interpersonal abilities in English, Dari and or Pashto.
• Knowledge of local procurement regulations and market dynamics.
• Working knowledge of and or familiarity with ERP and Supply Chain Systems, such as LINK or similar platforms, is highly desirable.

Application Process:

Applicants can login to the online application system by copying and pasting the following link into their web browser https://airtable.com/appHqoOGVGalqv2zY/shr40xDGyhgpOiNFG to submit their details and upload their required documents prior to the deadline.

Important notes:

• Please note that only the applications received through the online platform will be considered for this position.
• It is important to note that applications received after the deadline will not be considered. Therefore, timely submission is crucial.
• After the review process, please be aware that only candidates who have been shortlisted will be contacted for the next stages of the recruitment process. If you do not hear from us within one week from the closing date , please consider that your application has not been shortlisted for further process.

- HI has got strong stand on protection of beneficiaries.

"The Role Holder will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal
record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

Individuals with disabilities and female candidates are especially encouraged to apply. We are committed to fostering a diverse and inclusive environment and strongly value the unique perspectives and contributions that you can bring to our team.