Relief International is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing. Our team of more than 7,000 staff and local volunteers work in 15 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience. We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need.

Position Summary:

The HR coordinator as the provincial level position is aims to effectively and efficiently manage departmental assigned responsibilities and to be a good contributing part in the departmental day to day operational activities meeting the management satisfaction and donors’ requirement.

Essential Responsibilities And Duties:

Recruitment, selection and orientation management:

Providing advice and guidance on all aspects of the human resources function relating to recruitment and selection matters and associated terms and conditions to provincial leave management team.

Manage the recruitment and selection process, support current and future business needs through the development, engagement, motivation and preservation of human capital. On receiving the recruitment requisition, advertise the relevant vacant/newly created positions/s through relevant advertising sources.

Manage responses, downloading and managing of CVs and initial scrutiny of applications/CVs.

In consultation with the relevant department, prepare final shortlisting, informing candidates, arranging and conducting written test and interviews and prepare result sheets.

Processing of reference checks and guarantee letters of the selected candidates.

Ensure all proper documentation of the newly hired staff as per standard checklist of to the position.

Ensure that accurate job descriptions are in place and providing advice and assistance with writing job descriptions.

Manage orientation program for new employees to the business and to the organization culture.

Maintain up-to-date recruitment progress report and ensure all staffing related communication and share with line managers.

Ensure proper clearance and exit interviews with relieving staff.

         Payroll Management:

Ensure that the monthly attendance summary reports are received from all HFs prior to payroll preparation to ensure accuracy.

Manage and ensure workflow that all payrolls are prepared and are processed accurately and timely.

Receive and document any necessary approvals prior to processing any non-standard payments.

Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades.

Ensure compliance with relevant laws and internal policies.

Managing and resolving any issues related to payroll management.

Manage and ensure that all staff/employees receive their monthly pays within due time through relevant source of payments (Bank transfer, Cheques, MSP or cash payment directly).

Maintain accurate records and prepare reports.

        Contract Management:

Track and manage contract extension amendments and prepare employment contracts accordingly.

Manage and prepare all newly hired staff contracts based on the approved relevant documents.

Effectively communicate employee contract related issues with relevant departments.

Draft and revise a variety of contracts with employees as required.

Ensure the organization s internal contract documents are accurate and well maintained.

        Other Responsibilities:

Ensure proper filing system is available and maintained.

Make sure the soft and hard copies of the departmental documents are kept in an organized manner.

Make sure the regular back up is obtained and IT is encouraged to store the back up on reliable hard disks.

To conduct exit and grievances interviews, deal with any performance or grievance issues in a legally compliant and professional way. To detect and handle complaints, disputes and grievances of all staffs and to report them to the management.

To promote a conducive working environment through employee relations, activities and communication. Respond to inquiries regarding policies & procedures.

Preparation of correspondence, memos, reports, schedules, confidential materials and various employee issues.

• Bachelor degree in human resource management, Business Administration, Public Administration or related field.
• Five years professional relevant experience inclusive of managing a workforce of approximately 100-200 personnel and experience in the use of office software packages and human resource management system.
• Good command of Dari, Pashto and English.
• Good management, reporting and communication skills in computer, especially with MS office package
• Former working experience with PHC and SHC projects financial department at least for 3 years.
• Courteous
• Flexible in working hrs.

He/she must be honest, trust worthy, active and well mannered (polite and cooperative with all colleagues).

The interested candidates should submit their RI Application letter with a CV and with three references.
Please Mention the announced position and vacancy number in the email subject please like (HR Coordinator RI-HEL-2024-04)
Via email: vacancies.afghanistan@ri.org
Note: Only shortlisted candidates will be contacted
Please download the RI application form through below link. fill and send it along with your CV: :
http://www.acbar.org/upload/1572844955489.DOCX
Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.
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