Admin

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Protection, Nutrition, Livelihoods, Food Security, and Organizational Development.

The Admin is responsible for supporting the administrative and operational activities of the health facility. The incumbent ensures proper documentation, attendance management, coordination of office activities, filing systems, communication, and administrative support in accordance with BPHS-SAFE Project and MoPH policies and procedures.

Key duties and Responsiblity:

• Manage daily administrative activities of the health facility.
• Maintain proper filing systems for administrative and HR documents.
• Ensure all official documents are organized, updated, and securely maintained.
• Prepare letters, memos, reports, and other official correspondence
• Maintain staff attendance records and leave tracking.
• Support the collection and submission of HR documents Najmulqra HFS.
• Coordinate with the Nangarhar Provincial office HR department regarding staff administrative matters.
• Ensure all staff sign attendance sheets and required documents timely
• Monitor office supplies and request replenishment when needed.
• Support inventory and asset management processes.
• Ensure office equipment and furniture are properly maintained.
• Assist in arranging meetings, trainings, and workshops
• Prepare and submit administrative reports on time.
• Coordinate with provincial office and relevant departments.
• Support health facility management in operational activities.
• Maintain proper communication with staff and visitors
• Follow BPHS, MoPH, and SAFE project policies and procedures.
• Maintain confidentiality of staff and organizational documents.
• Ensure professional behavior and proper office discipline.
• any other task asign by suppervsior 

• Bachelor degree or diploma in Administration, Management, or related field.
• At least 3 years of relevant administrative experience preferred.
• Good knowledge of office administration and documentation procedures.
• Strong filing, reporting, and communication skills.
• Good computer skills, especially MS Office applications
• Based at Najmulqra CHC, Nangarhar Province.
• Fluency in Pashto and/or Dari.
• Organizational and time management skills.
• Communication and interpersonal skills.
• Record keeping and reporting abilities.

Safeguarding and Recruitment Statement – MHCO

At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.

All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.

The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.

we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.

By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.

The interested candidate should submit their  complete application (CV/Cover letter) through the link provided below.

https://forms.gle/Ri1UBNohi1NmCRZbA 

Applicants who encounter difficulties with online application submission may submit a hard copy of their application, CV, and supporting educational documents to the MHCO Sub-Office, located on Angiza Shinwari Street, Jalalabad.

Note: Only short-listed candidates will be contacted for written Test/Interview

Note: Qualified candidates from the local area will be given preference during the recruitment process