Project Manager

The Agency for Assistance and Development of Afghanistan (AADA) is an Afghan non-profit, non-governmental organization dedicated to the development of Afghanistan. Our core activities include (1) provision of quality health services; (2) community development; (3) training and capacity building at professional and community levels; and (4) research in public health and social sciences.

Agency for Assistance and Development of Afghanistan (AADA) has a Zero-tolerance Policy against sexual exploitation and abuse; therefore, all project staff will be subjected to background and security checks. AADA is also against all forms of gender-based violence, exploitation, and abuse of children in the context of our operation in the country. AADA is committed to the “Do No Harm” principle in our workplace and throughout our operation in the country therefore, our staff must also respect the organizational Safeguarding, PSEA and Code of Conduct Policy. Agency for Assistance and Development of Afghanistan (AADA) provides equal employment opportunities and does not ask for money or gifts at any stage of the recruitment process.

Purpose of the position:

The Project Manager will be responsible for the overall leadership, planning, implementation, coordination, monitoring, budget management and reporting of the emergency food-assistance project.

The position will oversee core and surge staff implementing CBT, in-kind food distribution, BSFP, contingency and Torkham response activities. The Project Manager will ensure that beneficiaries are properly targeted, verified, registered and assisted through safe, accountable and inclusive delivery mechanisms.

The Project Manager will maintain close coordination with WFP’s Jalalabad Area Office, relevant WFP Country Office units, Financial Service Providers, provincial and district authorities, humanitarian coordination bodies, community representatives and other stakeholders.

The position requires strong experience in managing cash-based and in-kind food-assistance projects, field teams, distribution operations, beneficiary data, budgets, donor compliance and emergency response.

Key Accountabilities:

• Lead the planning and implementation of CBT, in-kind food assistance, BSFP, contingency response and Torkham activities.
• Prepare and follow project work plans, distribution schedules, staff deployment plans and activity timelines.
• Ensure all activities are implemented according to the approved proposal, budget, FLA, implementation plan and WFP requirements.
• Supervise core and surge staff and ensure clear responsibilities, reporting lines and performance standards.
• Oversee beneficiary targeting, verification, registration, SCOPE enrolment and correction of beneficiary data.
• Ensure beneficiary information is handled confidentially and in line with data protection requirements.
• Coordinate CBT activities with WFP and the Financial Service Provider, including payment planning, site readiness, failed transactions and reconciliation.
• Oversee food requests, receiving, storage, handling, offloading, distribution and commodity reconciliation.
• Ensure waybills, stock records, tally sheets, beneficiary lists and distribution reports are accurate and complete.
• Manage HEB distribution at Torkham and ensure daily beneficiary and commodity records are maintained.
• Supervise BSFP activities and ensure eligible children and pregnant and breastfeeding women receive the correct specialized nutritious food and counselling.
• Ensure distribution and payment sites are safe, accessible and properly arranged for women, older people and persons with disabilities.
• Monitor project targets, food tonnage, CBT values, beneficiary figures, budget expenditure and implementation progress.
• Coordinate with finance, logistics, procurement, M&E, AAP, PSEA, security and field teams.
• Prepare and submit timely daily, weekly, monthly, quarterly and final reports.
• Coordinate regularly with WFP, local authorities, community representatives, monitors and humanitarian partners.
• Ensure complaints and feedback are properly recorded, followed up and resolved.
• Ensure compliance with AAP, PSEA, protection, gender, anti-fraud and safeguarding requirements.
• Identify operational, financial, security and protection risks and take timely corrective action.
• Support audits, monitoring visits, spot checks, project reviews and emergency assessments.
• Perform other project-related duties assigned by AADA management.

• Bachelor’s degree in Project Management, Business Administration, Economics, Development Studies, Food Security, Agriculture, Social Sciences or another relevant field. a master’s degree is an advantage.
• Minimum five years of humanitarian or development project experience.
• At least three years of direct experience implementing or managing both CBT and in-kind food assistance projects.
• Previous experience with WFP-funded projects is strongly preferred.
• Experience in beneficiary targeting, SCOPE registration, food distribution, FSP coordination, budget management and donor reporting.
• Experience supervising large field teams, including core and surge staff.