About Organization: (RHDO)

Relief Humanitarian and Development Organization (RHDO) is a nongovernmental, non- religious, non-political, non-profit and non-military organization, working for development of Afghanistan through implementation of health, community development and capacity development/research projects  was established in February 2014 and is registered with the Ministry of Economics under registration No 3121.  is also registered in Ministry of Public health under registration # 504.  is registered in Ministry of Women affairs under registration # 751 aims to contribute to the development of Afghanistan through provision of developmental and humanitarian services in public health, training and capacity building of Afghans in healthcare disciplines and skills starts to realize its vision through implementable, context-specific, technically sound and practically achievable approaches. These approaches are: (1) to design and implement the community development programs; (2) to provide primary and secondary health services according to the standards of the MOPH; and (3) to build capacities and skills of ordinary Afghanistan residences and professional of health sector.

Job Summary: The Admin Officer is responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization and communication. The Admin Officer will support managers and employees through a variety of tasks related to the organization and communication, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities:

1. Administrative Support:
   • Answer and direct phone calls, manage correspondence (emails, letters, packages, etc.)
   • Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
   • Organize and maintain office files, records, and databases.
2. Office Management:
   • Order and manage office supplies and equipment.
   • Oversee the maintenance of office facilities, ensuring a clean and safe working environment.
   • Coordinate with IT department on all office equipment and technology needs.
3. Communication:
   • Act as the point of contact for internal and external clients.
   • Prepare and distribute meeting minutes, memos, and reports.
   • Assist in the preparation of regularly scheduled reports.
4. Support to Staff:
   • Assist in the onboarding process for new hires.
   • Provide support to visitors.
   • Handle requests and queries from senior managers.
5. Data Management:
   • Update and maintain office policies and procedures.
   • Monitor office expenditures and handle all office contracts (rent, service etc.)
   • Maintain contact lists and client information.
6. Event Coordination:
   • Organize office events and meetings.
   • Coordinate with vendors and suppliers for event requirements.
   • Handle logistics and arrangements for meetings and conferences.
   • Attend external meetings in UNICEF, WHO, & WFP and other doners.

Qualifications:

• Education: Bachelor’s degree in business administration, Management, or a related field preferred.
• Communication: Excellent communication, facilitation and interpersonal skills.
• Languages: Proficient in English, Dari and Pashto
• Experience: Three years of administrative experience in a professional setting.
• Skills:
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent time management skills and the ability to prioritize work.
  • Strong organizational skills with the ability to multitask.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.

Personal Attributes:

• High level of integrity and professionalism.
• Positive attitude and willingness to learn.
• Adaptable and proactive.

Working Conditions:

• Full-time position.
• Primarily office-based with occasional travel for meetings and events.

ubmission Guideline:

• While sending your CV & Cover letter, please mention the vacancy number, position and location in the subject line, application received after the closing date and without subject line will not be given consideration.
• Only short listed candidates whose application responds to the above criteria will be contacted for written test.

Email:       hr.rhdo@gmail.com