10 days ago

HR/Admin Officer

MSI Reproductive Choices Afghanistan (MSIA)
189

Position Title: HR/Admin Officer

2024-07-27        Kabul       Full Time        189

Job Location: Kabul
Nationality: Afghan
Category: Human Resources
Employment Type: Full Time
Salary: As per MSIA salary scale
Vacancy Number: MSIA-244-2024
No. Of Jobs: 1
City: Kabul
Organization: MSI Reproductive Choices Afghanistan (MSIA)
Years of Experience: Proven experience of 1-3 years in HR and administrative functions, preferably in a similar role and in an INGO.
Contract Duration: Fixed term - one year - 3 months probationary
Gender: Female
Education: Bachelor’s degree in business administration or related field or equivalent experience required.
Close date: 2024-07-27

About MSI Reproductive Choices Afghanistan (MSIA):

MSI Reproductive Choices Afghanistan (MSIA) is a branch of MSI, a global, non-profit, and non-governmental organization headquartered in London, UK, and was established in August 2002 after registration with the Government of Afghanistan. MSIA follows the local mission statement of MSI: Improve Afghan women’s health and well-being so that they can, in turn, build strong, healthy families. Our vision is to be the organization that Afghan women seek out for high-quality, client-centered health care provided by women, for women.


We focus on reducing maternal mortality by providing quality and sustainable maternal-child health (MCH) and reproductive health (RH) services and information in 17 provinces of Afghanistan, namely Kabul, Balkh, Herat, Jawzjan Faryab, Nangarhar, Helmand, Kandahar, Baghlan, Kunduz, Badakhshan, Takhar, Samangan, Kapisa, Khost, Paktia, and Daikundi, in coordination with the Ministry of Public Health (MoPH) of Afghanistan. 

MSIA strives to enhance women's health outcomes in the aforementioned provinces by delivering vital reproductive and maternal-child health services through multiple channels such as centers, outreaches, the private sector, and MS Ladies (Family Health Houses).

Job Descriptions:

 

  • Assist in formulating and refining human resource policies and guidelines.
  • Identify key drivers of organizational culture and contribute to enhancing organizational culture aligned with programmatic strategic goals.
  • Develop and oversee the implementation of induction plans in collaboration with team leaders.
  • Advocate for equality and diversity initiatives to foster an inclusive organizational culture.
  • Handle recruitment processes, including drafting job descriptions, managing job advertisements, reviewing applications, shortlisting candidates, conducting interviews, and making selections.
  • Administer payroll procedures, ensuring accuracy and compliance with regulations, and submitting them for approval to the HR manager.
  • Facilitate the setup of bank accounts for staff salary payments by issuing the necessary letters.
  • Maintain comprehensive records of attendance, leave, and overtime in a centralized database.
  • Ensure monthly uploading of attendance and leave data for head office and provincial staff into the payroll system.
  • Monitor the timely completion of timesheet records, reviewing for consistency with budgetary control sheets, and addressing any discrepancies with department heads.
  • Provide advice on pay, promotions, and benefits.
  • Organize different ceremonies, programs, and events related to the HR and Admin Department.
  • Manage internal and external training files efficiently.
  • Assist in conflict resolution, staff grievances, and disciplinary actions, ensuring adherence to organizational policies and procedures.
  • Participate in continuous professional development (CPD) activities and maintain records accordingly.
  • Support performance appraisal processes, including tool development and job evaluation.
  • Maintain confidential files related to recruitment, training, disciplinary actions, terminations, and other relevant documentation.
  • Complete and maintain the personnel files of the head office and provincial staff according to the personnel file checklist.
  • Provide the requested data to internal and external auditors. 
  • Supervise the implementation of internal control procedures to facilitate smooth organizational operations
  • Prepare and maintain official correspondence and record official letters in registration books.
  • Any other task assigned by the supervisor.

 

It is a role requirement that the job holder must fully comply with, promote, and live MSI CORE VALUES:

 

-  Mission driven

-  Client-centered

-  Accountable

-  Courageous

-  Resilient

-  Inclusive 

Job Requirements:

Qualifications:

  • a bachelor's degree in human resources management, business administration, or a related field.
  • Proven experience of 1-3 years in HR and administrative functions, preferably in a similar role and in an INGO. 
  • Strong understanding of HR policies, procedures, and best practices.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office and HRIS software.
  • Attention to detail and the ability to maintain confidentiality.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Knowledge of labor laws and regulations is desirable.
  • Must be able to travel within the country and outside the country with Mahram

Submission Guidelines:

Interested and qualified candidates are requested to fill out the MSI-A application form by clicking the link below and send a copy of their updated CV (no educational or job certifications) by the closing date.

Please note that MSI-A does not charge applicants any recruitment fees. MSI-A is an equal-opportunity employer with a strong commitment to diversity at all levels. MSI-A has a strict non-discriminatory policy in its hiring and selection processes. All applicants will receive equal consideration, and applicants from all ethnic, racial, and economic backgrounds are encouraged to apply.

Please be aware that only those candidates who have been shortlisted will be contacted.

Submission Email:

https://docs.google.com/forms/d/1M3R1IRRlEpBjucMCuyDUNdm7cFAG5UN1JCyONW2xZcs/edit

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