2 days ago

Admin/Logistics Assistant

Women for Afghan Women (WAW)
282

Position Title: Admin/Logistics Assistant

2024-07-14        Kunduz       Full Time        282

Job Location: Kunduz
Nationality: National
Category: Admin-Clerical Purchasing-Procurement Supply Chain
Employment Type: Full Time
Salary: As per organization`s salary scale
Vacancy Number: (VA# 1437 )
No. Of Jobs: 1
City: Kunduz
Organization: Women for Afghan Women (WAW)
Years of Experience: At least 3 years of work experience in administration, procurement, contracts, logistics, and/or Security field, or equivalent.
Contract Duration: Project based
Gender: Male
Education: Bachelor's degree in Business Administration or equivalent in related field is desirable.
Close date: 2024-07-14

About Women for Afghan Women (WAW):

Women for Afghan Women (WAW) is a grassroots civil society organization dedicated to protecting and promoting the rights of disenfranchised Afghan women and girls in Afghanistan and New York. In particular, WAW works to help Afghan women and girls exercise their rights to pursue their individual potential to self-determination, and to representation in all areas of life—political, social, cultural, and economic. WAW relentlessly advocates for women’s rights and challenges the norms that underpin gender-based violence to influence attitudes and bring about change.

Job Descriptions:

Job Summary

He is required to follow this job description and complete the tasks in accordance with the WAW rules and regulations.

Job Duties & Responsibilities (Administrations):

  • Organize, structure, and maintain a decent filing system for administration materials and documents (with necessary confidentiality where required).
  • Maintains accurate fuel records and logbooks for generators and vehicles and reports them to the Admin Officer regularly.
  • Liaise with governmental, non-governmental organizations
  • Maintain and arrange Stock with a proper recording system of usage
  • Supervise the work of the cook, cleaner, guards & Drivers and provide regular feedback to (office cleaners, guards, drivers, etc).
  • Monitors the building and equipment maintenance and take appropriate action accordingly
  • Keep control of stationery and food expenses and maintain a proper record of stock materials
  • Submission of attendance Report on a monthly basis.
  • Any other related tasks assigned by his direct supervisor.

 

Duties & Responsibilities (Logistics):

  • Assists in controlling Assets and inventory
  • Preparation and issue of RFQ, negotiations with vendors and providers
  • Issue Purchase Orders
  • Monitor, track and expedite all WAW procurement & logistics activities;
  • Manage the Procurement database components. Coordinate customizations to the database and reports module in close collaboration with the WAW Mazar-e-Sharif Regional Office and HQ team to meet the specific procurement needs of the WAW.
  • Procuring the project’s needs as per WAW procurement policy in coordination with Mazar-e-Sharif Regional Office.
  • Regular review of procurement requests in the Database and follow-up with further procurement actions, collaborating with the HQ procurement team when required
  • Track processing of purchasing requests from WAW staff to ensure timely and accurate completion; provide regular updates to requestors; and recommend customized reports from the Database to facilitate effective tracking
  • Update the Vendors database component in the Database. 
  • Conduct vendors’ evaluations and coordinate customizations with the WAW logistic team.
  • Monitor and maintain up-to-date WAW Property Inventory for all offices
  • Draft inventory reports quarterly
  • Update inventory database regularly
  • Conduct quarterly physical inventory checks for all offices
  • Locate and identify potential vendors and suppliers both domestically and internationally.
  • Conduct cost/price, quality, and past performance/timeliness review of bids received; assist other procurement staff in the evaluation of bids.
  • Work with freight forwarders to coordinate the transportation requests;
  • Perform other related duties as assigned by supervisor.

Job Requirements:

  • bachelor's degree in Business Administration or equivalent in related field is desirable.
  • At least 3 years of work experience in administration, procurement, contracts, logistics, and/or Security field, or equivalent.
  • Fluency in English, Dari and Pashto
  • Excellent verbal and written communication skills.
  • Computer literacy includes e-mail, word processing, Excel spreadsheets, and databases.
  • Teamwork-oriented and knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills

Submission Guidelines:

Interested Afghan applicants should submit a cover letter along with their CVs in one PDF file explaining their interest in and suitability for the position. Please indicate the vacancy number (VA#1437, Admin/Logistics Assistant/Kunduz) clearly in the cover letter and in the subject line of your email and send it to: hr@womenforafghanwomen.org

Note: Kindly avoid sending your educational and work certificates at this stage of recruitment. Applications received after the closing date without mentioning the location in the subject line of the email will not be considered.

Submission Email:

hr@womenforafghanwomen.org

Apply


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