Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. Alongside the Ministry of Public Health, AFGA has been working in the field of Reproductive Health since its inception. AFGA is a fully accredited member of the International Planned Parenthood Federation (IPPF) and an important partner of UNFPA.

A committed team of more than 600 experts are working in 11 provinces of Afghanistan to achieve AFGA goals and objectives. AFGA provides health services to the most vulnerable and hard to reach communities through over 140 service delivery points.  

Job Summary:

AFGA seeks for qualified medical warehouse officer, under direct supervision of program manager, the RH medical warehouse officer will be responsible for overall management of one medical warehouse through which all UNFPA funded FHHs supplies are stored and provided. The RH medical warehouse officers will be responsible for managing FHHs supplies management included but not limited to collecting all the shipments from donor warehouse, storage of supplies in the warehouse space according to standards procedures, regular update of the stock records in soft and hard tools, receiving the distribution plans and checking with eLMIS system for correct information, preparing the supplies as per approved distribution plan, coordinating all the distribution of FHH supplies with donor and relevant NGOs, updating the eLMIS data as per distributed items and providing regular reporting on stock movement as per need.

Specific Responsibilities:

•  Implement and/or maintain standard inventory management policies and procedures.
• Receiving and verifying the accuracy of incoming and outgoing shipments that include medicine, pharmaceutical, and family planning commodities.
• Sorting, placing, and putting away the goods in the appropriate place in the warehouse according to each program and project.
• Prepare appropriate documentation for shipment of goods moving from one location to another and update warehouse documents and records.
• Oversee truck loading operations to ensure all policies and procedures are followed accordingly.
• Maintains accurate inventory records through the use of a computerized inventory system.
• Manage and document the receipt, handling, storage, release, and reporting of medical supplies through routine tools in hard and soft.
• Manage casual laborers in the warehouse while handling goods or relocating.
• Ensure the maintenance of warehouse building(s), fittings, and equipment regularly.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading/unloading procedures, correct stacking, and turnover (FIFO) and (FEFO) procedures.
• Be able to make and handle the delivery of national and international shipments.
• Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
• Liaise with supply chain staff for the receipt of Goods, Supplies, and equipment through proper documentation such as receipt of approved PR, Purchase Order, Invoice, and delivery report.
• Record all the items received in stock cards and database before issuing them to the requesting unit and coordinate well with the Pharmacy/Logistics Officer.
• Monitor the security of AFGA storage and supplies.
• Receive completed store request forms and prepare the goods for issuance through store release orders. 
• Receipt, count, place, and record all medicine, pharmaceuticals, and other items at the time of receipt and deliveries.
• every month, work with the Logistics and Pharmacy/Logistics Officer to reconcile the Warehouse register (Database) with stock cards, issue forms and supplies receipts, and release
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit a report to the Pharmacy/Logistics Officer promptly.

• Graduated from a well-known Pharmacy faculty with available documents of graduation.
• Having at least five years of proven experience with national and international NGOs in the field of pharmacy and medical warehouse management.
• Good knowledge and skills in medical supplies and warehouse management.
• Fluent Pashto and Dari speaker and good in English speaking.
• Ability to prepare supplies-related documents in English (plans and reports).
• Having previous experience with FHH projects focusing on RMNCAH services.
• Skill and ability in using logistic and supplies management systems the like of eLMIS and report extraction.
• Good communication skills in the area of coordinating large skilled medical supplies.
• Ability to use eLMIS and other online/ offline applications for data entry and reporting.
• Having a background working in medical supplies management during a humanitarian setting is a plus point.

Qualified & interested candidates are highly encouraged to apply for this position through the below-mentioned link. The AFGA HR Department can only consider applications submitted through the official online application portal. Manual applications will not be accepted. When submitting your application, please ensure that you include your CV and cover letter in a single combined PDF file. Do not attach any additional documents such as education certificates, experience letters, or other related materials 

Due to a high volume of applications received, the AFGA HR Department is will not be able to reach out individually to each candidate. If you have not received an email or call from the AFGA HR Department, please understand that your application has not been considered for this particular opening at this time.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_98054058

We would like to strongly encourage qualified local candidates to apply for the current vacancy

AFGA Recruitment Process Commitment:

At AFGA, we do not accept any kind of recommendation, favoritism, or discrimination during the recruitment and selection of candidates. Our process is designed to be objective and merit-based, focusing solely on the qualifications, skills, and experiences of the applicants.

We want to assure all candidates that their applications will be evaluated equally, without any undue influence or bias. AFGA is dedicated to building a diverse and talented workforce that can contribute to the organization's mission and objectives

Submission Email:

http://hrmis.afga.org.af/Applicant/Apply/AFGA_871213462