Admin & HR Officer

Brief History of HIRO Organization

The Herawie Initiative and Relief Organization (HIRO) was founded in 2018 under the name "CYCLE" and later renamed in 2022 to expand its activities. Initially launched with personal funds, HIRO began by conducting awareness programs on women's rights, empowerment, and personal hygiene for school and university girls.

During the COVID-19 pandemic in 2020, the organization provided hygiene supplies and awareness campaigns, later securing its first external grant in 2021 to assist families in need. After officially renewing its license with the Ministry of Economy in 2022, HIRO focused on empowering displaced women through vocational training.

In 2023, the organization expanded its programs, including sewing courses, traditional medicine training, and economic empowerment initiatives aimed at improving livelihoods for vulnerable women. By 2024, HIRO had received a significant grant from UN Women to support deaf women in handicrafts and engraving, established a primary healthcare clinic with psychological counseling, and initiated sign language classes for staff.

Now recognized for its impactful work, HIRO collaborates with international and local organizations, including UNDP, UNAMA, and several local NGOs, to further its mission of empowerment, education, and economic independence for marginalized communities.

The Admin & HR Officer is responsible for overseeing the administrative and human resource functions of the organization. This includes managing office operations, maintaining employee records, handling recruitment and staff development, and ensuring compliance with HR policies. Reporting directly to the Operations Manager, the Admin & HR Officer plays a key role in ensuring smooth administrative and HR processes within the organization.

Key Responsibilities

Administrative Responsibilities

• Office Management: Oversee daily office operations, including managing supplies, equipment, and workspace organization.
• Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and ensure all necessary materials are available.
• Record Keeping: Maintain accurate records of organizational activities, including meeting minutes, employee files, and key documents.
• Communication: Handle internal and external communications, including emails, phone calls, and official correspondence.
• Event Coordination: Plan and coordinate organizational events such as conferences, workshops, and training sessions.
• Policy Implementation: Assist in the implementation of organizational policies and procedures, ensuring compliance and consistency.
• Vendor Management: Manage relationships with vendors and service providers, ensuring timely delivery of goods and services.

Human Resource Responsibilities

• Recruitment & Onboarding: Assist in the recruitment process, including job postings, shortlisting, conducting interviews, and onboarding new employees.
• Employee Relations: Address employee inquiries, resolve workplace issues, and ensure a positive work environment.
• HR Policy Compliance: Ensure HR policies are followed and updated in line with labor laws and organizational needs.
• Performance Management: Support performance evaluations, training, and professional development initiatives.
• Payroll & Benefits Administration: Assist in payroll processing and benefits management for employees.
• Employee Records Management: Maintain accurate and confidential employee records and documentation.
• Training & Development: Coordinate training programs to enhance staff skills and organizational capacity.

Requirements

• Education: Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Experience: Proven experience in administrative and HR roles, preferably in a non-profit or similar organization.
• Skills: Strong organizational and multitasking skills, excellent communication and interpersonal skills, proficiency in MS Office and HR management software.
• Knowledge: Understanding of HR best practices, labor laws, and office administration procedures.
• Attitude: Detail-oriented, proactive, and able to work independently and as part of a team.

  The Admin & HR Officer is responsible for overseeing the administrative and human resource functions of the organization. This includes managing office operations, maintaining employee records, handling recruitment and staff development, and ensuring compliance with HR policies. Reporting directly to the Operations Manager, the Admin & HR Officer plays a key role in ensuring smooth administrative and HR processes within the organization.

  Key Responsibilities

  Administrative Responsibilities

• Office Management: Oversee daily office operations, including managing supplies, equipment, and workspace organization.
• Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and ensure all necessary materials are available.
• Record Keeping: Maintain accurate records of organizational activities, including meeting minutes, employee files, and key documents.
• Communication: Handle internal and external communications, including emails, phone calls, and official correspondence.
• Event Coordination: Plan and coordinate organizational events such as conferences, workshops, and training sessions.
• Policy Implementation: Assist in the implementation of organizational policies and procedures, ensuring compliance and consistency.
• Vendor Management: Manage relationships with vendors and service providers, ensuring timely delivery of goods and services.

• Human Resource Responsibilities

• Recruitment & Onboarding: Assist in the recruitment process, including job postings, shortlisting, conducting interviews, and onboarding new employees.
• Employee Relations: Address employee inquiries, resolve workplace issues, and ensure a positive work environment.
• HR Policy Compliance: Ensure HR policies are followed and updated in line with labor laws and organizational needs.
• Performance Management: Support performance evaluations, training, and professional development initiatives.
• Payroll & Benefits Administration: Assist in payroll processing and benefits management for employees.
• Employee Records Management: Maintain accurate and confidential employee records and documentation.
• Training & Development: Coordinate training programs to enhance staff skills and organizational capacity.

• Requirements

• Education: Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Experience: Proven experience in administrative and HR roles, preferably in a non-profit or similar organization.
• Skills: Strong organizational and multitasking skills, excellent communication and interpersonal skills, proficiency in MS Office and HR management software.
• Knowledge: Understanding of HR best practices, labor laws, and office administration procedures.
• Attitude: Detail-oriented, proactive, and able to work independently and as part of a team.

• Master’s Degree in International Management, Administrative Management, international relations, Public Policy, or other relevant degrees. Minimum of Bachelor degree in previously mentioned subject areas.
• Admin and HR  level experience preferred but not required.

Submit your updated email with a cover letter demonstrating your interest at hr.hiro.organization@gmail.com

Qualified applicants are highly encouraged to apply for the position and submit their applications (Cover Letter and CV together) NOT Educational and Work Certificates, 

Due to the high volume of applications, only qualified candidates will be contact .

Only Female can apply for this position.