Administrative Officer

ABLO is a local non-governmental organization committed to reducing poverty in Afghanistan through capacity-building programs, education, micro-enterprise development, and sustainable socio-economic initiatives. Established in 2023 by a group of scholars, experienced trainers, and community leaders, ABLO strives to empower communities and enhance the overall well-being of the Afghan people.

We believe that poverty extends beyond the absence of income—it encompasses the lack of shelter, protection, access to healthcare, education, financial services, and, most importantly, the opportunity to shape one’s own future. Poverty perpetuates hardship across generations, limiting opportunities for children and families.

To break this cycle, ABLO adopts a proactive, innovative, and community-driven approach designed to restore dignity, create opportunity, and foster long-term resilience and self-reliance.

The Administrative Officer is responsible for providing administrative and operational support to ensure the smooth functioning of the office. The role primarily focuses on managing staff attendance and leave records, coordinating with students and trainers/teachers, and maintaining proper office organization and documentation.

Duties and Responsibilities

• Prepare the weekly manual attendance sheet and ensure employees sign it on a daily basis.
• Maintain updated records of students, including registration and attendance.
• Coordinate class schedules and communicate updates to students.
• Address student inquiries and provide administrative support as needed.
• Maintain confidentiality of student information.
• Coordinate with trainers/teachers regarding class schedules, attendance, and administrative matters.
• Support trainers/teachers in organizing training sessions, exams, or meetings.
• Ensure teaching materials and classroom arrangements are prepared in advance.
• Ensure the office and classrooms are well-organized and properly maintained.
• Manage filing systems (physical and electronic) for administrative documents.
• Assist in preparing reports, letters, and official correspondence.
• Monitor office supplies and coordinate procurement when necessary.
• Support general administrative tasks as assigned by the supervisor.

Qualifications

• Bachelor’s degree or diploma in Administration, Business, HR, or related field.
• Minimum 1–2 years of relevant administrative experience.
• Strong organizational and record-keeping skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to handle multiple tasks and maintain confidentiality.

Applicants meeting the above requirements are requested to apply for this vacancy; please use the email address: hrd@theafbl.org  

Notes:

1. Only short-listed candidates will be contacted for further assessment.

2. Please remember that we will not consider the CVs for the positions after the closing date.