MSupply/Data entry assistant

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Protection, Nutrition, Livelihoods, Food Security, and Organizational Development.

he MSupply/Data Entry Assistant supports the pharmacy department by ensuring accurate and timely entry of stock data into the mSupply system, maintaining proper inventory records, and assisting with reporting, stock monitoring, and documentation. The role contributes to efficient pharmaceutical supply management and ensures compliance with organizational procedures.

Duties and Responsibilities:

• Accurately enter and update pharmaceutical data in the mSupply system, including stock receipts, issues, adjustments, and transfers.
• Maintain up-to-date records of medicines and medical supplies in both physical and electronic systems.
• Verify and cross-check data with stock cards, bin cards, and delivery notes to ensure accuracy.
• Monitor stock levels and report low stock, expiries, and discrepancies to the supervisor.
• Assist in preparing stock reports, consumption reports, and inventory summaries on a regular basis.
• Ensure proper documentation and filing of all pharmacy records, including invoices, waybills, and stock reports.
• Support the pharmacy team during stock counts, physical inventory, and audits.
• Maintain confidentiality and integrity of all data entered into the system.
• Coordinate with warehouse and pharmacy staff to ensure timely data entry of all transactions.
• Identify and report any inconsistencies or errors in the system promptly.
• Assist in ensuring compliance with organizational policies and donor requirements related to pharmacy and inventory management.
• Perform any other related tasks assigned by the supervisor.

• Bachelor’s degree in Pharmacy, Health Sciences, Computer Science, Business Administration, or a related field.
• At least 2–3 years of relevant experience in data entry, pharmacy, or supply chain/warehouse management.
• Familiarity with mSupply system or other inventory management software is preferred.
• Good knowledge of pharmaceutical products and stock management practices.
• Strong data entry skills with high attention to accuracy and detail.
• Proficiency in MS Office (Excel, Word).
• Ability to maintain organized records and documentation.
• Good communication and coordination skills.
• Ability to work under pressure and meet deadlines.
• Understanding of basic reporting and documentation procedures.
• Knowledge of English and local languages (Dari/Pashto) is required.
• Strong sense of integrity, confidentiality, and accountability.

Safeguarding and Recruitment Statement – MHCO

At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.

All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.

The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.

we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.

By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.

The interested candidate should submit their  complete application (CV/Cover letter) through the link provided below.

Note: Only short-listed candidates will be contacted for written Test/Interview

https://forms.gle/LAH3auLQapGN9BuW8