Union Aid (UA) was established by a group of Afghan philanthropists and social activists in July 1979 in Peshawar, Pakistan. Union Aid was serving Afghan Refugees and host communities living in/around refugee camps through various projects in three main sectors; health, education and skill development. UA has been providing basic health services through hospitals, Basic Health Units (BHUs), labor rooms, provision of prosthetic limbs and first aid trainings. UA facilitated Afghan Refugees in education sector through providing formal basic and higher education, skill development programs for men and women, literacy centers and scholarships.

Union Aid is actively providing regular support in humanitarian & development sectors such as, Healthcare, Nutrition, Education, Scholarships, Technical Vocational Education Trainings, Family Support Programs, Emergency Response and Support, Livelihoods, Food Security, Shelter, Construction/Rehabilitation of community level infrastructures, Environmental Protection, and WASH.

Program / Department Summary

General Position Summary

Implementing programs in the country, Union Aid needs to also extend the capacity for action in the areas of communication, coordination, relationship, and liaison with the de facto authorities at Kabul and provincial/district levels. The Liaison and Reporting Assistant (LRA) will kick start this capacity development for the staff, providing training to staff in Communication, reporting, and coordination. S/he will in addition coordinate liaison with the central de facto authorities, under the Program Coordinator's leadership and with the support of top-level management.

Essential Job Responsibilities

Coordination and relations management

• To closely work with the Program Coordinator to learn and understand how new grant introduction letters MoUs are properly documented and reported to the relevant ministries and the Ministry of Economy Government of the Afghan Government and ensure in time process of reports submission.
• Assisting the Program Coordinator in the formation, development, coordination, and signature of MOUs (Memorandum of Understanding), and following up with the relevant governmental administrations to execute and finalize the MOU draft on time.
• Effectively and efficiently act between Union Aid and all government relevant line ministries and sectorial departments and communicate organization humanitarian objectives in the absence of the Program Coordinator. 
• Assist the Program Coordinator to establish an effective communication and formal and legitimate relationship between Union Aid and Governmental authorities and oversee and coordinate efforts between Union Aid and authorities,
• Supporting the Program Coordinator in keeping a smooth professional relationship with Governmental authorities and departments, specifically with the Ministry of Economy, and other program-related line departments.
• Assisting the Program Coordinator to follow up on Online reporting Platform requirements, including but not limited to; project registration, Semi-Annual reports, and other official correspondence, by the office requirements.
• Assisting the Program Coordinator in delivering/ collecting letters/ documents to and from relevant government departments/ Ministries and providing confirmation to the line manager.
• Keep all documentation and files updated, properly filed, and easily accessible for the internal users, scan (a digital record), and upload on the shared drive.
• In the absence of the Program Coordinator participate in relevant government official meetings to represent Union Aid-related activities when deemed necessary and share SMT the result.
• To have the willingness to learn all the Reporting and Liaison activities and provide extensive support and backup to the reporting and Program Coordinator.

Communication; Influence & NETWORKING

• Directs the overall flow of information for the organization, in terms of program delivery with Governmental authorities.
• Support the relevant program management/IT department in developing success stories of executed projects.
• Creates and launches targeted marketing/branding campaigns to increase the visibility of humanitarian projects of Union Aid.
• Provide training to the staff on effective communication approaches.
• Assist the Program Coordinator with, developing a communication strategy, including the revision that may be required in case of changes in dynamics.
• Provide information on the project’s status to the IT department for publication.
• Represents the organization in coordination meetings with relevant organizations as the focal point of contact.

Reporting

• Take more initiative in compiling government-required reporting information from all fields and closely work with the Program Coordinator and different departments both program and support in Kabul to ensure reports are submitted to the Ministry of Economy and any other supporting ministry promptly.
• To Coordinate with all Field Coordinator’s Finance Program and support coordinators ensuring all required information related to the reporting is received promptly and enabling the Program Coordinator to incorporate them all for final submission to the MoEC.
• To share any reporting challenge or issues with the Liaison Reporting Officer so that are taken into higher level discussion to ensure that are resolved and sorted out in time.
• To perform any other tasks requested by the line manager.

• Bachelor's degree in a relevant field.
• Two years’ experience as Liaison & Reporting Assistant
• Strong communication and interpersonal skills.
• Knowledge of health sector protocols and reporting.
• Excellent organizational and record-keeping abilities.

• Please write the Job title/Vacancy Number on the subject line of your email,
• Attached your CV and Application letter,
• Aplications received after the closing date will not be considered,
• ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.