The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC opened the country program in Afghanistan in 1988. Our programs span the range from humanitarian relief to early recovery and development activities, focusing on child protection, education, economic wellbeing, health, and power. The IRC works in 10 provinces throughout Afghanistan, among which some of the most security volatile, and employs over 1000 staff.

Compliance with Policies:

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time. 
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.

Admin Relevant Activities:

• Assist in acquiring passports and visas for national staff travelling to other countries on official business.
• Process visas and other permits for expatriate staff and visitors to Afghanistan.
• Oversee facilities services, maintenance, lease agreements and other relevant activities
• Ensure and adhere to policies and regulations of organization
• Be able to travel to field offices for monitoring, on the job training, recommendation and proper management 
• Be creative and follow up all administrative activities in a proper and standard manner
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Maintain International Staff guesthouse tracker sheets and room allocation and share on weekly
• Close coordination and relation with relevant line ministries  
• Manage schedules and deadlines

Personal Management:

• Provide advice and Support to staff on disciplinary action and procedures.
• Provide regular orientation and guidance to cleaners, cooks, Gardner, admin officer and other Admin staff to perform their duties as required
• Maintain regular meetings with subordinate staff to hear their concerns and bring that to line manager for corrective action.
• Ensures facility infrastructures and maintenance are checked on regular basis and wears and tears are fixed on time

Staff Development and Training:

• Design a comprehensive staff development and training plan that clearly outline career development strategies for IRC Afghanistan.
• Ensure that newly hired staff (National) are correctly oriented through the IRC admin procedures
• Ensure that adequate costs are budgeted for staff development and training needs.

Lease agreements:

• To ensure all rental properties lease agreements are up to date, good negotiation is in place with landlords for fair price
• Submit lease agreements rent payment packages on time to the finance
• Manage properties electricity, water, and other municipalities billings on timely manner
• Train the admin officer to remain focal point with properties owners

Supplies stock:

• To ensure office supplies such as tea, coffee, utilities, cleaning supplies stock is replenished on time and in coming and outgoing quantities are recorded

Safety and Security:

• To closely work with Safety Security department for admin staff movements safety security matters and staff are updated on regular basis

Field Office Support and Compliance:

• Travel to each field when necessary to provide support, on the job training and filing system to admin staff
• Closely work with all Field Coordinators ensuring IRC Admin policies and procedures are in place, respected and all recruitments are processed transparent and free from any kind of problem
• To maintain effective communication with field Admin staff and provide them regular support and guidance to make them do their job productive

Staff Grievance and Compliance:

• To listen to the admin staff or external complains, follow the complaints and report to SMT, ECU as required
• To inform admin staff on reporting mechanism for their complains and grievances.

HR Related Activities:

• Manage all HR functions including but not limited, orientation, Staff contracts and contracts renewal administration, benefits entitlements, insurance, Changes in status, leave administration, performance management and staff exit management.
• To ensure HR files-documents are auditable at any time, provide and participate in audit preparation to ensure compliance.
• Lead exit management process to ensure seamless and smooth transition for departing employees
• Oversee HR-related administrative duties and ensure compliance and all legal obligations are fulfilled.
• Follow-up disciplinary measures and related employment law matters are properly applied
• Support the HR Coordinator on conducting and organizing IRC’s Way, performance evaluation and any required training
• Under the HR Coordinator direction Communicate efficiently with IRC Field Offices HR Leads to ensure a timely and proper flow of work and exchange of needed HR information.
• Maintain confidentiality of all sensitive HR information at all times.
• Any other job related activities assigned by direct supervisor.

Staff Performance Management and Development:

• Exchanging knowledge within the team and providing professional development guidance
• Provide constructive feedback and counsel on appropriate career paths and professional development

Communications:

• Communicate frequently and regularly on HR changes, initiatives, programs and offerings.
• Model and encourage active practice of the principles of the “IRC Way – Global Standards for Professional Conduct” throughout the country program.
• Maintain a healthy and empowering office environment that encourages open, honest and productive communication among IRC staff.

• Bachelor’s degree in Business Administration, Economics or relevant required. Master is preferred, plus 5 years of relevant work experience, preferably 4 years as an HR & Admin Senior Officer/ Manager, including recruitment, performance management, compensation, training and development and HR Administration and Admin field is required.
• Knowledge and experience with payroll, benefits administration and compensation Strong training and development skills and training conducting experience.
• Experience and knowledge of recruitment process and practice.
• Ability to work under administrative and programmatic pressures with detail orientation and professional grace.
• Written and verbal communication skills, English fluency required. Excellent command of National Languages
• Communication and reporting skills, Self-motivated, possessing persuasion skills, ability to maintain relationships, and able to work on own initiative.
• Computer skills (including MS Word, Excel, Access, and internet) an advantage.
• Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/53232?c=rescue

applications received without a given link and/or online system will be disqualified and removed from the entire process. 

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.