World Vision International (WVI) began emergency relief operations in Afghanistan in 2001 by addressing the urgent needs of children and families affected by natural disasters and decades of conflict. More than a decade later, World Vision Afghanistan’s (WVA) programs have expanded to development sectors such as health, nutrition, WASH, child protection, and education, empowering women to engage in civil and social change through interfaith partnership.

WVA targets the most vulnerable in its interventions; including children, women, Internally Displace Persons (IDPs), and returnee refugees, as well as the most impoverished and marginalized families. These priorities have been chosen to contribute to our Goal of: “Improved survival and well-being of Afghan girls and boys, building the foundations for a better future for Afghan children and their communities.” 

Our work is well established in Herat, Badghis, Ghor, and Faryab provinces in the western region of Afghanistan. We work closely with all levels of society including children, parents, teachers, village councils, religious leaders, ministries, provincial departments, and other national and international agencies.

The role entails managing both warehouse operations and administrative functions and teams to optimize efficiency. Responsibilities include overseeing daily operations by handling administrative tasks and supervising logistics operations, including inventory management for general and pharmaceutical supplies to ensure timely delivery and cost efficiency while maintaining traceability and accountability

Management of warehouse operations and maintenance of documentation and record-keeping for both general items and pharmaceutical stores

• Team Management: Lead and oversee warehouse personnel, including recruitment, training, and performance evaluation.
• Supervising all facets of warehouse management, focusing on the safe, efficient, and compliant storage and distribution of both general items and pharmaceutical supplies at the country office level.
• Acknowledge receipt of Internal Requests or Stock Requests.
• Coordinate the receipt/dispatch of items, to ensure accurate recording, accounting, and reporting is always available to support decision-making.
• Control loading plans submitted by storekeeper(s) and ensure that Commodity Waybills & Packing list are duly completed.

Implement and deploy the Item Tracking System (ITS) to enhance quality inventory management controls.

• Lead the rollout of the ITS unified system that can track food, NFI, and GIK shipment items.
• Implement a standard requisition process for requesting and approving transfers of food, NFI, and GIK items.
• Support for periodic and ad hoc inventory checks and updates to reconcile any discrepancies between book values and physical inventory.
• Oversee that all waybill details are generated by the system.
•  Ensure quality of field pharmaceutical supply chain, including storage, export/import, distribution, medicines management within healthcare facilities; healthcare waste management, controlled drug management, etc.

Leadership in administrative functions, liaison, coordination, travel management, guest management, facilities management, and assets management

• Collaborate in developing strategies and plans to ensure that the administration function is defined and equipped to support Country's Strategic priorities effectively.
• Manage and facilitate support for (WVI) guests in obtaining immigration visas, work permits, and other necessary documentation. Arrange local and international flights and hotel bookings according to approved travel plans.
• Guest Management: Ensure the provision of suitable accommodation and meals for (WVI) staff and visitors at hotels and guest houses.
• Oversee Facilities Management
• Ensure that all asset transactions are accurately recorded in the asset register with comprehensive details.

Lead the annual carbon reporting for the NO as the Carbon Reporting Lead.

• Complete the NO Current Carbon Footprint Assessment
• Define the boundaries and scope of the assessment (e.g., direct emissions from office operations, indirect emissions from purchased electricity, and business travel).
• Develop the Baseline Emissions: Quantify the current carbon footprint using metrics like CO2 equivalent (CO2e) emissions.
• Determine the Data Sources: Specify the data sources and methodologies used for calculating emission.
• Define key performance indicators (KPIs) to track progress towards emission reduction goals (e.g., annual emissions reductions, energy savings

Warehouse Oversight in Compliance with Occupational Safety and Health Administration (OSHA) Standards

• Prepare storage plans before planning medical and non-medical commodities arrivals.
• Centralise the filing of the following documents: Goods Received Note, Stock Card, Cargo Manifest/Waybill, Packing List, Stock Request, Internal Request, and certificate of the items.
• Internal inventory checks are conducted, and appropriate records are accurately kept.
• That Year-end inventory counts exercise is conducted and provides accurate reports.
•  Managing the casual workers during loading and unloading and ensuring their payment is done on time. 

Management of personnel and budgetary responsibilities

• Collaborating with senior management to establish an annual budget for warehouse operations, including staffing, equipment, maintenance, and other expenses.
• Monitoring expenditures to ensure they align with the approved budget, identifying cost-saving opportunities, and controlling expenses within set limits.
• Providing regular reports on budget performance, variance analysis, and financial forecasts to senior management.
• Ensuring adequate staffing levels to meet operational demands, creating work schedules, and managing overtime effectively.
• Setting performance goals, conducting regular performance reviews, and providing feedback to direct reports/employees.

Capacity development and training initiatives

• Identify team capacity-building opportunities, promote, and conduct training and other development activities for staff on Warehousing, Storage and Inventory Management Policies, Processes, and Systems
• Provide support to local partner organizations, to assist them in meeting the medical supply chain requirements of their partnership agreements with WVI such as best practices in Warehousing, Storage management, medical stock management and distribution.
• Support recruitment of Warehouse staff through the effective utilization of the WVI
• Conducting or overseeing training programs for warehouse staff to ensure they are competent in their roles and comply with safety regulations.
•  Coordinate training and maintain training records.
• KNOWLEDGE, SKILL, AND EXPERIENCE

• Required Education, training, license, registration, and/or

  Certification

  A bachelor’s degree in logistics management, supply chain management, business administration, economics, management, or a related field is required.

  3-5 years of experience in logistics coordination, administration, warehouse management, or a related field.  

  Required Professional Experience

  Supervising a team, use of web-based systems, managing inventory, optimizing warehouse layouts, and implementing safety protocols.

  Field-level experience in management of Medical Stores/GIK/General Warehouses for INGOs in international development and emergency programmes

  Skills and Knowledge:

• Understanding inventory control, stocktaking, tracking, reporting, and managing stock levels efficiently. [ Inventory Management:]
• Knowledge of transportation, logistics planning, and supply chain management principles. [ Logistics and Supply Chain:]
• Familiarity with workplace safety regulations, Occupational Safety and Health Administration (OSHA) standards, and compliance requirements. [Safety and Compliance:]
• Thorough knowledge of MS Office and use of Microsoft Advance Excel [Microsoft Office Suite]

• Required Language(s) English & Dari

  Required travel and/or work environment accommodations

  Quarterly Field Visit Travel

  Position’s physical requirements

  Physically fit in good health situation

  Preferred Experience, Knowledge, and/or Other Qualifications

  Attention to Detail: Precision in overseeing inventory and ensuring accuracy in shipments and deliveries.

  Organizational Skills: Strong organizational abilities to oversee inventory, and shipments, and ensure efficient warehouse operations.

  Leadership Skills: Ability to motivate and manage a team, set goals, and ensure they are achieved

The application closing date is 04 Sep 2024. Qualified applicants can apply for the position by filling in the online application form in the WV Career portal. applicants can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can log into the WV online application system by copying and pasting the following link into their web browser

Submission Email:

https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/Administration---Logistics-Manager_JR35203