Action Against Hunger/Action Contre La Faim (AAH/ACF) is a Non-Governmental Organization (NGO) that was created in France in 1979. AAH/ACF has been active in Afghanistan in the medical, nutrition, food security, and water and sanitation fields since 1995.  AAH/ACF improved access to health and nutrition services for the most vulnerable people, who live in remote areas without a local health system. In particular, the country team supported pregnant and breastfeeding women and children under five, who are at greater risk of malnutrition. Nutrition programmes rely on an integrated approach, addressing both primary and underlying causes, in order to have a lasting impact on nutritional status.  The country team worked at community level, in villages and at provincial level, strengthening the public health system. It also worked at national level to ensure reliable information about the nutritional situation reached the wider humanitarian community. Covid-19 prevention was integrated into all interventions and additional response activities were implemented, such as the disinfection of health facilities and public places, cash assistance, psychosocial support and the distribution of hygiene kits to affected populations.

Job Purpose

Implement effective archiving of all logistics related documents

Mission 1 : Implement or improve archiving for all other logistic issues

• Provide an up to date archives documentation of PD’s files
• Reorganize and classify in order all PD’s folders
• Control each PD by verifying them for missing documents using checklist.
• Ensure original documents existing in logistic folders (except for invoices)
• Sort out documents to take out double or triple copies
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
• Monitoring closely all new PD’s archiving and field files.
• Ensure PDs are archived serially and according to PD references for the dossiers.

Mission 2: Create soft archiving folders

• Request support from IT Assistant for the settings of this tool
• Follow up correctly guidelines from the kitlog
• Ensure that field files forwarded to him are validated (cross-check of checklist) before any archiving (hard and soft copy)
• Make a backup for all hard copy archives.
• Processing Payments for submission to finance.
• Follow up and ensure the closure of all PLs on LINK

Mission 3: Additional responsibilities

• This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned
• The employee is required be flexible and adaptable with regards to the implementation of the daily work/activities
• The employee is also expected to conduct all duties in a professional manner following ACTION AGAINST HUNGER Afghanistan mission staff regulations and charter including promotion of gender equality.

SKILLS & EXPERIENCES REQUIRED FOR THE JOB

Education (if relevant) and experiences expected

• Vocational Degree or Diploma from recognized university
• At least 1 years of professional experience in a similar role with NGO or INGO

Technical skills

• Good communication skills
• Has a good knowledge and understanding of the Logistics archiving rules and procedures

Transverse skills

• Team-building

Professional skills

• Strong flexibility is required in terms of mobility & working hours.
• Ability to work with minimum supervision.

Qualified and interested candidates should submit a cover letter and full CV with three Referees indicating the vacancy announcement to the address:

Human Resources Department AAH office

or can also be emailed to:

vacancies@af-actionagainsthunger.org indicating the job tile and vacancy number of the position in the email subject line.

Eligible candidates are invited to apply by the earliest possible, until 11 Sep 2024. 

Female applicants are highly encouraged to apply.

Do not submit academic certificates with the application. These will be requested if the candidate is selected. Only short-listed candidates will be contacted for the written test/interview.  

Action Against Hunger/Action Conter La Faim is an equal opportunity employer.  We strongly encourage women and people with disabilities to apply.  ACF/AAH has zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).