Main duties and responsibilities:
Programme Development and Management
- Develop project proposals for emergency responses in close coordination with the Programme Director, Grants Manager, and Finance Team
- Develop project implementation plans in accordance with approved Logframes, proposals and budgets
- Ensure that the project M&E framework is developed including progress tracking system to monitoring project activities in collaboration with the M&E Team
- In collaboration with the Government Liaison Manager and Access and Liaison Team, orient national and provincial project stakeholders of the key features of the project and its key deliverables and timeline, and develop strategies for working with national government line agencies, provincial government unit and district government to secure required permissions for the implementation of project activities
- Regularly review and update risk registers and ensure appropriate mechanisms are in place to mitigate risks
- Ensure that projects comply with contractual obligations to donors
- Write high quality reports and submit to Programme Director in a timely manner
- Take up other tasks that may be assigned by the line manager and or Concern’s management to support organisational goals and needs
Emergency Response Management and Coordination:
- Maintain continuous surveillance of evolving humanitarian crises and adjust appropriate emergency response
- Ensure effective disaster preparedness and response capacity within Concern Afghanistan, including management of the PEER Plan and provision of training to CARDU members
- Lead Concern Afghanistan’s Rapid Deployment Unit (CARDU) to ensure internal capacity to respond in a timely and effective manner to sudden onset emergencies
- Ensure effective logistic management system and pre-positioning of goods for emergency response
- Lead coordination internally with other departments for effective and timely emergency responses
- Lead in organizing appropriate and timely responses to humanitarian needs due to disasters and conflict incidents
- Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with Concern Worldwide humanitarian accountability framework, the Core Humanitarian Standard (CHS), and essential environmental mitigation measures.
- Ensure all emergency response personnel understand and carry out their duties in accordance with humanitarian Concern Code of Conduct and Core Humanitarian Standard (CHS)
- Ensure that all emergency response personnel are fully briefed on all aspects of safeguarding, security, social and cultural norms and local conditions and behavior
Monitoring and impact assessment:
- Review baseline findings and develop work plans that align to baseline indicators
- In collaboration with the MEAL Team, develop a project monitoring system that will provide qualitative and quantitative indicators that aligns to project milestones
- Ensure the capture of lessons learnt and integration of these into future emergency programming
- Ensure that project progress, data and monitoring visit reports are shared with the M&E team and PD including key project stakeholders.
Finance and Logistic Management:
- Prepare project budgets including forecasts, and procurement plans. Monitor expenditure and ensure that burn-rate is within the desired spend plan
- Monitor efficient utilization of project budgets on a monthly basis making use of Management Account report produced by the Finance Department, prepare financial analysis and budget variance analysis report when appropriate
- Prepare project procurement plans and execute them in line with Concern and donor’s logistics and procurement procedures and guidelines
- Liaise with the Logistics department, ensure timely delivery and accurate technical inspection of all SR’s delivered.
Capacity Building:
- Lead in the design of training needs assessment including its conduct
- Design trainings in collaboration with technical focal leads including the development of training manuals toolkits and various teaching and learning materials
- Conduct trainings and workshops to enhance knowledge and skills of CBED project team and when appropriate to community-based institutions
- Support the documentation and sharing of good practices between Concern various district offices and staffs.
Human Resource Management:
- Ensure that the project has adequate staffing that meet technical and community mobilization needs of the project
- Performs personnel performance reviews of staff. Interview candidates and makes recommendations for employment decision when delegated
- Provide effective team leadership and management for emergency projects
Reporting and communication:
- Prepare and submit narrative reports on monthly, quarterly, and annual basis to account progress at output and outcomes/results level in accordance to Concern and donor’s requirements
- Document lessons learnt and best practices, write case studies and stories of change and ensure that these are shared to Central M&E unit
Compliance to Concern Code of Conduct (CCoC)
- Concern is committed in the prevention of harassment, exploitation, abuse and/or inappropriate behavior in the workplace. It is the responsibility of all Concern staff to adhere to Concern Code of Conduct[1] and its associated policies
- Ensure that staff and all people engaged by Concern including partner organizations engaged in Concern programmes, regardless of location, where national or international, full or part time, consultants, interns, contractors or volunteers adhere to the Code at all times. Any breach of this code by Concern staff may result in disciplinary action up to and including dismissal. In terms of staff from partner organisations, any breach of this Code may result in the suspension or termination of the partnership agreement
- Ensure to bring to the attention of the relevant manager or the Human Resources manager within Concern any potential incident, abuse or concern that I witness, I am made aware of, or suspect, which appears to break the standards contained in this Code
Networking and External Representation:
- Act as the principal organizational point of liaison with Regional OCHA and other agencies active in Concern’s areas of operations for emergency response
- Engage with national and provincial government stakeholders including line agencies i.e. ANDMA, PDMC, DDMC, CBDMC, DoRR, etc., and ensure that they are appropriately briefed of project’s accomplishment and when appropriate challenges
- Organize donor visits in close collaboration with project and district teams
- Develop an active network for mutual learning and exchange of experiences with partners and key humanitarian actors in the province and at the national level
- Develop project visibility plans and when appropriate cooperate with local NGO partners, ANDMA, and key humanitarian actors including actions that promote positive perception of them among communities, media and government
- Develop operational methodologies and support the development of training modules, and awareness raising material
Emergency/ Humanitarian & Core Humanitarian Standards (CHS):
- Concern is committed to CHS to ensure downward accountability. CHS standards guide Concern activities in all stages both emergency and development projects /programs. In Afghanistan, we also bounded our activities by Accountability framework and therefore any Afghanistan employees is responsible to comply with CHS principles and benchmarks as instructed by its policies and therefore make sure that all accept and implement CHS standards in all our activities.
- To give full support in relation to emergencies/ humanitarian operations when occurring in any area that Concern Afghanistan will respond. This can include but is not limited to participation in the Concern Afghanistan Rapid Deployment Unit (CARDU) and deployment on emergency response teams.