Logistics Officer

Afghans Humanitarian Aid and Development Organization (AHADO) is a non-government, non-profit humanitarian social welfare organization. AHADO established in October 2013 and registered with Ministry of Economy (MoEc), through license Number 3053. AHADO based in Kandahar and delivered humanitarian and development projects in various regions of the country including southern, central and northern regions. Implemented projects were in various sectors of child protection, community education, gender equity, WASH, health/hygiene, capacity building, livelihood and advocacy. AHADO is committed to the humanitarian principals and is PSEA Signatory, therefore AHADO would strictly  follow all its provisions in its daily operation and apply the considered measurement on the perpetrators.

It’s a fulltime job and the position holder would work six days/week.

Key Responsibilities:  

• Ensuring the implementation of logistic procedures according to AHADO logistic policy;
• Preparation of logistical contracts;
• Ensuring the management and follow up of stock movement, stock supplies and supplies for the project according to the AHADO logistic policy;
• Training and supervising the logistic staff on logistic tasks, stock management, deliveries, registrations, stock card, follow up of stock etc. ;
• Planning the logistic needs of CBE project with cooperation of Project Management Team.
• Evaluation of activities in terms of logistic point of view for the project.
• Collecting, compiling, and analyzing the logistic reports on a monthly bases
• Filing properly as required the supported document for each purchase of the project on monthly basis and submit to AHADO management;
• Collecting the internal order forms from logistic department in a daily basis.
• Respecting the purchase procedure for each purchase
• Preparation of purchase orders and taking the approval for each purchase.
• Deliveries of the goods after purchase to stock or to the required department and keeping a copy of delivery notes for purchasing.
• Prepare progress report for line Manager.
• Prepare Full inventory list of equipment’s and list the damaged equipments
• Support and monitor of Transport activities. 
• Supporting the Operation team in any related issues;
• Performing delegated activities by Line Manager.
• Direct verification of vouchers
• Supervise Logistic issue of the project and help Project Manager and support staff in the daily activities.
• Check and control all logistic/procurement issues of the Project
• Insure that the vehicles are on time maintain and are ready for the trip
• Keep close controlling on the movement of the vehicles
• Closely follow up the logbook on daily biases and report the project manager on monthly bases.
• Control fuel expenditure based on the usage of Kilometer.
• Daily check inside and outside of the vehicle and make sure that the vehicles are well clean and the level of the water, Oil, Battery are Ok.
• Transport the goods from the office to the fields and way back if needed
• Supervise the loading and unloading of the goods in the store
• Perform weekly audit of vehicle status, mechanical reliability and safety features.
• Supervise drivers and vehicles and to ensure the good maintenance of all vehicles.
• Supervise drivers and vehicles and to ensure the good maintenance of all vehicles.
• Look after the maintenance of the office generators and keep the record of the expenditure and running of the generators.
• Purchase the requested item according to the specification mentioned in the request form.
• Facilitate the purchasing of kits and other equipment needed for CBEs
• Any other relevant duties assigned by the project manager

• AHADO commitment on PSEA awareness and  implementation

• AHADO has a zero-tolerance policy for (sexual) misconduct.

  AHADO SEA policy sets minimum standards that must be followed by all employees to protect beneficiaries and members of the community from sexual exploitation and abuse. Furthermore AHADO would follow and apply all provisions of the UNICEF, PSEA and Child Safeguarding Policies,

  Earlier issuing any contract all candidates must complete the SEA Reference check that include the completion of following steps:

  Reference Check for new candidates/employees

  The candidates should submit two to three references from his/she former employers and complete the reference check forms Annex 1 to introduce his/her current and former employers for reference check to confirm that the candidate did not commit any ESA and Harassment.

  B-Candidates with any committed SEA and harassment back-ground should not be hired.

  C- To ensure that the candidate is honest and did not commit any SEA and harassment, AHADO would share the Annex 2, (candidates Reference check table) to be completed by  the candidates references, and based on the provided information, honest candidates who did not commit  any SEA and harassment , should be considered for hiring.  The annexes 1 and 2 would be shared with the final candidates.

• At least 3 years of proven experience in the field of logistic;
• Bachler Degree  
• Strong communications skills;
• Fluent English, Pashto, and Dari with excellent speaking and writing skills

All interested applicants must send their application to hr@ahado.org by stating name and VA number AHADO-24-044 in subject line e.g ( acb, VA AHADO-24-044 or submitted application to AHADO main office in Kandahar to the following address: House no. 00, block, 26, Lane 01, Aino Mina Kandahar City, Kandahar, or  AHADO Provincial Office in Nimroz Province.