Afg-Chin Oil and Gas Limited 

Main Duties and Responsibilities:

Financial systems and process

• Organize periodic trips to the field to enable a clear understanding of the project implementation and to review financial transactions as well as orient staff to improve understanding and implementation of financial policy at all levels.
• Organize annual workshops with all finance colleagues and meetings with programme colleagues in to refresh their understanding on the policies.
• Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
• Taking the initiative to identify improvement areas of financial policies and procedures through meetings, field trips, or other communications and working with the Head of Finance for amendment to policy and continual improvement.
• Ensure cash and bank payment vouchers have properly reviewed and all financial policies are followed.

Payment Process:

• Ensuring documentation submitted to finance has all relevant papers attached, with proper approval and accurate coding and that only properly justified payments are made.
• Ensuring all payments comply with all relevant policies, taxations rules and all payments are reviewed and processed accordingly.
• Assist in the ongoing analysis of significant risks that have the potential to affect the country program, and coordinate necessary updates to the country program risk register.
• Ensuring cash and cheque payments and receipts are made on time, with complete and accurate documentation, and in such a way as to provide professional and friendly.
• Ensuring cash boxes and bank accounts are managed with integrity, reconciled in a timely way and any differences are resolved satisfactorily, this may also include ensuring cash is independently and regularly counted and verified.
• Ensuring adequate funds are available in cash boxes and bank accounts for the Head office, field offices, and partners in time to support smooth implementation of program activities.
• Ensuring good coordination between finance officers with different responsibilities to ensure timely and smooth payment functions.

Financial record keeping:

• Ensuring a well-functioning financial information flow and all relevant people understand and responding accordingly.
• Ensuring all books of account are accurately and timely updated in a professional way, independently reviewed, reconciled, and effective feedback given to relevant staff where errors or omissions are identified.
• Ensuring efficient and timely consolidation of monthly head office and field based financial data and timely posting to the accounting system based on authorized documentary supporting evidence.
• Ensure accurate expense allocation to donors following donor funding conditions, guidelines, period and currency, as well as other factors.
• Ensuring a complete audit trail for each financial transaction, allocation, reallocations, etc., and a comprehensive filing system for all transactions, which enables easy retrieval according to legal time limits.
• Ensuring that all financial reports submitted to the management, and government are directly linked with the financial accounting system data, which is based on prime data including cash books, and supporting vouchers.

Financial Reporting:

• Ensuring monthly tax and annual tax returns cleared and the Government Tax system update in timely manner. Ensure compliance with all the legal requirements i.e. tax, timely financial reporting to relevant ministries etc.

• Reconcile all balance sheet items on a monthly basis, in accordance with Concern Worldwide policies & procedures based on transactions details provided by Shared Service Accountant.
• Manage timely & accurate preparation of data for monthly management accounts for shared service accountant, budget-holders, and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances.
• Collate feedback on Management accounts from budget owners, take appropriate actions and kee its record for incorporation in future planning/budgeting and reporting.
• Budget template preparation, and consolidation of the budget packs.
• Ensuring proper and complete financial documentation is retained in a convenient location to support the reports submitted and audit trail.

Qualification and experience:

Qualified or partly qualified from a reputed professional accountancy institute, MBA, M. Com.

Part qualified/qualified professional auditing or accountancy qualification or equivalent

At least three years of post-qualification experience working in an accounting or audit function preferably with an I/NGO

Experience in donor regulation especially EU, and UN agencies

Must be computer literate with a comprehensive knowledge of MS, Excel & accounts packages

Ability to work independently on own initiative

Willingness to travel to field sites on a regular basis

Good communication & team building skills

Good written/verbal command over English language

Desirable:     

• Knowledge of the Oil and Gas sector

Special skills, aptitude, or personality requirements:    

Essential:

• Strong leadership skills with sensitivity in dealing with government authorities on critical issues
• Strong management skills and ability to motivate others and promote accountability among staff
• Skills in time management and prioritizing
• Ability and willingness to work as part of a multi-cultural team

Personal attributes:

• Open thinking with breadth of vision and ability to challenge the status quo.
• Problem solver and ready to develop and train others
• Highly motivated, energetic, and enthusiastic
• Good interpersonal skills.

Submission Guideline:

Interested applicants (Afghan National) meeting the above qualifications are requested to submit their applications quoting this Vacancy Announcement Number (AfgChin-Finance Manager-0002-023) along with their curriculum vitae, cover letter, and copy of National ID (Tazkira) to below-mentioned email:   hr@afgchin.com

Short-listed candidates whose applications respond to the above criteria will be contacted for an interview. If you did not receive a response within two weeks after the closing date, it means you are not shortlisted.