Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
 

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

Second tier candidates include:

All external candidates.

Context:

Under the overall supervision of the Supply chain officer, and the direct supervision of Senior warehouse assistant and HoSO, the incumbent will be responsible and accountable for the Warehouse Management activities for IOM Sub offices.

1. Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Kabul.
2. Receive goods from vendors/transporters and inspect the quantity/quality to verify they all meet the same specifications and standards ordered;
3. Maintain the warehouse always clean and wear the proper warehouse costume and personal protection equipment’s /Costume.
4. Support the monitoring of loading/offloading activities at the warehouse whenever taking place and of the hired labour workers to cover the job properly.

5. Verify documents received from the vendors related to goods received and services provided at the warehouse with Procurement and Logistics colleagues before payment is released.
6. Assist in issuing the “Receiving Report Forms/Goods Receive Note” for the new arrival items into the warehouse and for issuing the “Stock Release Authorization Form/Waybill” when releasing items from the warehouse.
7. Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity.
8. Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored and updating the stock cards where necessary.
9. Prepare bi-weekly Inventory report to be shared with the Management and concerned Program Managers.
10. Maintain security and safety measures within the warehouse premises in coordination with the supervisor and Security unit.
11. Obtain documents with proper authorization/approvals from designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission.
12. Send daily reports to Senior Warehouse Assistant in Kabul and make sure the inventory list is updated whenever there’s any movement
13. Perform any other duties that may be assigned.

VALUES - All IOM staff members must abide by and demonstrate these five values:
 

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   

CORE COMPETENCIES - Behavioural indicators – Level 2 – G6 And Above
 

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Education

• Bachelor’s degree in supply chain management, Warehouse Management or related from an accredited academic institution with one year of working experience.

or

• High school diploma or Certification for professional course (s) in Warehouse Management is in the above fields with three years of relevant professional experience.

Experience

• Experience in Preparing bi-weekly Inventory report.
• Experience in verifying documents received from the vendors.
• Experience in daily reports.
• Demonstrated Knowledge of Assist issuing the “Receiving Report Forms/Goods Receive Note” for the new arrival items into the warehouse.
• Experience working with International Organizations is an advantage.
• Demonstrated ability to interpret information, identify and analyze problems.

SKILLS:

• Knowledge in MS Office.
• Good Communication skills on community basis is desired.
• Effectively applies knowledge of relevant financial discipline.
• Develops / follows internal control procedures to prevent fraud and mismanagement.
• Ensures application of institutional financial policies and guidelines
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity.
• Works effectively with people from different cultures by adapting to relevant cultural contexts.

Languages

• For this position, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.

Note: Qualified female candidates are highly encouraged to apply.

How to apply:

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

Posting period:

From: 02.10.2024 to 16.10.2024

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account.