About Première Urgence - Aide Médicale Internationale (PU-AMI)

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

پی یو ای ام آی که در سطح جهان به نام پی یو آی شناخته میشود یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد.

تیم های  پی یو ای ام آی متعهد به حمایت  و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد.  هدف عمده پی یو ای ام آی کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار  انهاییکه در نیاز فوری قرار دارند میباشد.

 ماموریت افغانستان  قدیمی  ترین مآموریت پی یو آی بوده و  با اولین مداخله در بخش صحی در سال1979  فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد.

تیم های پی یو ای ام آی در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه واش و خدمات  تردیدات یا تروما را ارایه میدارد.

 این اداره عمدتآ پروژه ها را در  بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور  از زمان شیوع  کرونا در  2020  تطبیق مینماید .

پی یو ای ام آی  همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر – اجرای فعالیت های صحی و واش در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است.

 در سطح جهان موسسه پی یو آی در 23 مملکت  جهان به  6 میلیون نفر  در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.

Overall objective

Under the supervision of the Human Resource Coordinator, the Senior HR officer works in close collaboration with the whole Human Resource Team to:

• Support Human Resource coordinator in finalizing and implementing of the Human Resources policy in accordance with the PUI strategy and Afghan labor law
• Support Human Resource coordinator in reviewing and standardizing HR procedures, tools and templates
• Support the Administration departments in the bases with any HR matters
• Support the Human resource coordinator to Manage administrative issues from Kabul office (official letters, meetings, registrations, residency, visas…)

Tasks and Responsibilities

Tasks and Responsibilities

Under the supervision of  the HR Coordinator works in close collaboration with the whole coordination team to:

• Participate with the HR Coordinator in drawing up and suggesting possible updates to the HR policy for procedures and tools, regarding recruitment, payment, administrative management, disciplinary issues and the management of individual career path within the organization
• Guarantee with the HR Coordinator, the implementation and application of the policy, once validated by the Head of Mission and Head Office, and consequently ensure the dissemination of any new policies, and ensure that these rules and procedures are known, understood and implemented by the - -- HR team and that the latter have all the tools for applying them at their disposal
• In collaboration with the HR coordinator, take part in the update or amendment of the internal regulations.
  Administration, management and career path management With the support of the HR Coordinator, work on clear integration plans and on comprehensive capacity building plan
• Validate by delegation of the HR Coordinator, recruitment requests and amendments to contracts (job description, payments, working hours, ending date, etc.)
• Review and validate employment contracts that are drafted by the HR team and sent to Coordination for signature
• Review and standardize HR procedures, tools and templates
• In coordination with Human Resource coordinator Support the administration departments in the bases with any HR matters
• Support the Human Resource Coordinator to Manage administrative issues from Kabul office (official letters, meetings, registrations, residency, visas…)
• In coordination with Human Resource coordinator S/he oversees and acts as ultimate reference in the administrative management of national teams as a whole (recruitment, pay, monitoring, appraisal, training, end of contract, filing, etc.), with a specific and strong support in regards with the payroll system and tools.

Objectives and linked Activities

1. SUPPORT THE HUMAN RESOURCE COORDINATOR TO ENSURE THE DEFINITION, REVIEW, ROLLING-OUT AND CONTROL OF PUI’S HR POLICIES

• S/he produces and proposes updates to the HR policy in terms of rules, procedures and tools, relating to recruitment, remuneration, administrative management, disciplinary aspects and the management of individual career paths within the organization.
• S/he guarantees the application of PUI HR strategy and policies, once validated by the Head of Mission and Headquarters, and, consequently monitors that the rules and procedures are known, understood, and applied by all team leaders, and that the team leaders have all the tools required for their application.
• In particular, S/he participates in the production and/or updating of the internal rules and procedures and is responsible for their correct application. S/he also ensures that the HR documents are accessible to all employees in the country, including through translation into the local languages.
• With support of the HR Co S/he continuously oversees and controls the implementation of the HR policies, procedures and tools, watches for any modifications or updates needed and provides alerts and recommendations based on his/her observations. S/he also ensures an ongoing assessment of the procedures and tools including by collecting feedbacks.

2. PROVIDE ADMINISTRATIVE MANAGEMENT AND FACILITATE CAREER MANAGEMENT

• S/he defines the recruitment process and tools (recruitment follow-up, shortlisting guidelines and tools, standard test and interview forms, recruitment Analysis table/scoring grid, reference check form, etc) and supervises the organization of recruitments (request, test, interview, offer).
• S/he participates in the validation of recruitment requests, contractual amendments (whatever the object: function, remuneration, hours, end date…), disciplinary sanctions and dismissal decisions. S/he establishes personnel work contracts.
• S/he ensures the constitution of administrative files for the personnel, and monitors that employee documents are in accordance with working for PUI in the country.
• S/he defines the procedures and gives necessary support for integration of new employees.
• S/he ensures regular reviews of the remuneration package (fixed and variable elements), defines the complementary advantage packages (compulsory or not: medical cover, per diem, insurance, travel expenses…) based on external benchmarking in the country, and ensures their equal implementation, once validated by the Head of Mission and Headquarters. S/he produces a formal detailed salary grid accordingly.
• S/he supervises pay operations including elaboration of a functional payroll tool. S/he supports the validation of monthly payrolls and monitoring of all kind of absences. S/he ensures the proper validation of all promotions and pay increases.
• S/he monitors the smooth running of the appraisal system for all the employees of the mission. S/he reviews the existing guidelines and tools, provides trainings to the managers and officers and ensures fair and effective employee evaluations on a regular basis.
• In close cooperation with the managers, S/he identifies training needs, follows up on Capacity Building and professional development of the employee. Within the financial and strategic limitations of the mission, S/he coordinates the organization of internal and external trainings accordingly.
• S/he responds to requests from team leaders, advises them and accompanies them where necessary

3. SUPPORT TO THE ORGANIZATION OF WORK

• S/he participates in the elaboration of staffing organization charts, is attentive to the coherence of team composition, in terms of task sharing and responsibilities, definition of hierarchical and functional links, job titles.
• S/he elaborates the job classification grid, updating it when necessary, and monitors its strict application in the field. S/he participates in the elaboration of standard job descriptions and validates them according to the classification grid.
• S/he participates in the definition of Human Resources requirements within the framework of the drafting of project proposals and possible amendments.

4. ENSURE THE FLOW OF INFORMATION, COORDINATION AND REPRESENTATION ON HR ISSUES

• S/he ensures efficient flow of information to field teams, the capital and headquarters.
• S/he drafts or participates in the drafting of reports on internal operations in all HR matters and issues of the mission.
• S/he ensures HR coordination at the mission level through regular visits to bases, controls, monitoring, training, etc.
• Externally, s/he represents PUI with the relevant national and local authorities.
• S/he also develops and maintains relationships with partner entities, particularly in the context of NGO coordination.

5. SUPERVISE AND MANAGE HR TEAMS

• S/he support the HR Coordinator in overseeing the entire HR team indirectly. S/he updates the organization chart of the HR team and writes or validates job descriptions and performs or delegates assessment interviews.
• S/he leads working meetings, arbitrates conflicts, and determines priorities and timing of activities.
• S/he participates in the recruitment of HR team members.
• S/he ensures and/or supervises ongoing training in procedures and PUI tools for national and international members of the HR team, in the capital and on bases.
• In coordination with HR Coordinator S/he develops the action plan for the HR department according to the objectives defined in the mission’s strategy

Qualification requirements

• Bachelor in HR management /Management or BBA, Master's degree in the mentioned fields will be a plus point.
• Minimum three years of relevant experience with INGO/NGO
• Excellent knowledge of Ms. Excel, word, PowerPoint, team app and other Microsoft 360 Apps
• English intermediate level required
• PSEAH related knowledge
• Knowledge of working with HOMERE and HRIS software

Dear candidates,     

To apply for this vacancy, please use the following link:  

https://docs.google.com/forms/d/e/1FAIpQLSdw7zpnuZQZrq7qk6h6Zp5kMRTk2dIZMaRJrzmNi8f0vjfsQQ/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.  

Make sure to press submit at the end of the application.  

Please note:  

       You are allowed to apply only before the closing date  

Only the candidates who meet the mandatory qualifications/requirements will be considered for the longlist  

A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

If you are not invited for a technical test within a month’s period of time, please consider that your application was not considered for this vacancy.  

Female Candidates are highly encouraged to Apply

Validated copies of academic certificates/diplomas will be requested only if called for an interview   

Kind regards,     

The PU-AMI HR Team