Women Activities & Social Service Association (WASSA) established in 2002 in Afghanistan, as non-governmental organization, committed to seeking ways for women empowerment in Afghanistan. WASSA aims to promote women equal participation in socio-economic sectors of the country. WASSA works directly with communities in order to bring change in social attitude of the community regarding women.

An envision “Equal participation of women & men in all sectors of the country.

• Equal Opportunities: WASSA is dedicated to offering equal employment opportunities to all employees and qualified candidates, regardless of race, color, religion, gender, ethnicity, age, or disability.
• Safeguarding and Conduct: WASSA will contact previous employers to inquire about any history of sexual exploitation, abuse, or harassment during the candidate's employment, including incidents under investigation at the time the candidate left. Job offers are conditional on satisfactory reference checks. By applying, candidates confirm they understand and accept these procedures.
• Final Selection: The selected candidate must pass a background check and reference check. They will also be required to sign WASSA's Code of Conduct, PSEA (Prevention of Sexual Exploitation and Abuse), Safeguarding, and other relevant policies before receiving a final job offer/contract.

Duties and Responsibilities

 1. Program Management Support

• Provide program and administrative support to the program team in the preparation of various program documents, such as work plans, budgets, and proposals on program implementation arrangements.
• Follow up the daily, weekly, monthly, quarterly, mid-year, and annual plan and report of each project and department from the project managers and other managers under the supervision of the Program.
• Ensure that each cluster’s focal point, is doing visibility activities, submitting the monthly report to the cluster report hub (using "four W's": who, what, when, and where), updating the coordination body quarterly, and providing success story, contributing to need assessment, and submitting the clusters meeting minutes.
• Track all activities of the projects using Microsoft Project to assure the activities of the project are on schedule (what’s done/pending).
• Assist the Program team on new projects staffing, mobilization, and preparing the documents/letters.
• Identify sources, gather and compile data and information for the preparation of documents.
• Support the ongoing projects on tackling any challenge, and coordinating with the team for the solution. 
• Assist the program team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Help the project team in providing guidance on the routine implementation of the project, and tracking the activities.

 2. Financial Management Support   

• Use a proper tool to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, and operational and financial closure of the project.
• Create requisitions in related software for receipt of goods and services, including making budget check for requisitions, POs, and vouchers.
• Support the program team in the financial issues of the project.

 3. Administrative Support to the Program Unit

• Provide administrative support to the program team in the organization of events, meetings, workshops, etc.
• Coordinate the routine meetings once a week with project managers and other meetings (agenda, informing, note detailed minutes, circulation, follow up the decisions).
• Update and maintain hard/soft files for easy access and retrieval of all the projects and relevant departments. Ensure safekeeping of confidential materials and maintain any document/letter from the ministry of the economy or somewhere else.
• Prepare presentation material/slides in PowerPoint for presentations for the meetings/workshops and keep all papers ready for meetings.
• Ensure that all the departments have the updated policy, and the related team knows the policy and implements it.
• Make travel arrangements for the Program, including preparation of travel requisitions and claims.

4. Support Project Quality Assurance:

• Make sure each project has Quality Assurance/MEAL plan and follow up on the implementation of the plan.
• Go to the field with MEAL staff for Quality Assurance (monitoring & evaluation) on behalf of the Program.

5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the

following results:

• With HR, following up on planning on capacity building need assessment and implementation.
• Support the capacity-building plan for the operations/projects staff and follow up on the implementation.

• Fluency in written and spoken English, Dari and Pashtu Language.
• Strong interpersonal skills including excellent communication skills, motivation, and teamwork.
• Languages: Proficiency in English is required.
• Ability to work efficiently under time pressure.
• Computer skills (MS Office).
• Previous experience with Humanitarian response programs.

• Interested qualified candidates should submit their information/request thourgh this link (https://airtable.com/appsWizi9heFA18fV/shrfYFgS1VzgvWZXO).
• Academic certificates or references do not need to be submitted at this time. These will be requested if called for an interview.
• Only short-listed candidates will be invited for written tests and interviews upon project approve.