Organization Background:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, the International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergencies, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

To learn more about our mission, visit https://internationalmedicalcorps.org/who-we-are.

Job Purpose:

The Procurement Officer is responsible for processing assigned procurement activities in accordance with International Medical Corps policies and procedures, donor and host country regulations.

Officer, Procurement is responsible to:

• Ensure all directly managed procurements are performed in an ethical and transparent manner in line with applicable rules and regulations, ensuring the best Value for Money.
• Ensure procurement actions are documented, properly filed and audit ready.
• Assist with the induction of procurement staff peers.
• Ensure procurements tracking for assigned purchase request is up-to-date and available to stakeholders.
• Ensure vendors are registered / vetted prior placing order and their performance is monitored.
• Procurement Officer reports to Procurement Manager, as per applicable team structure.

Main Duties & Responsibilities:

• Responsible for the timely and transparent acquisition of equipment, supplies and services, for program support and implementation, while ensuring compliance with IMC, host government and Donor’s procedures and regulations.
• Ensures compliance open, transparent, ethical and free competition in procurement activities with aim to achieve best value for money.
• Participate in market surveys.
• Ensures that vendors are registered, assessed, screened and prequalified (as required) prior placing order.
• Ensures that performance of vendors is monitored and documented for assigned procurements.
• Alerts supervisor if any Service Level Agreements (SLAs) for any category of items requires updates due to changes in the market.
• Support program team with cost estimates whenever required.
• Ensures timely bids solicitation against approved purchase request and defined selection criteria.
• Responsible for assigned bidding processes including review of procurement requisitions, solicitation of quotes, collecting quotes, comparing bids or supporting their evaluations, recording committee conclusion and placing authorized orders.
• Ensures utilization of available Blanket Purchase Agreements (BPAs).
• Ensures complete and compliant procurement documentation is submitted for review and approval.
• Promotes enhanced business and negotiation practices, positive and ethical business relations with vendors.
• Ensures regular updates of procurement tracker/PTS.
• Ensures that documents required to process quantity and quality controls (including samples where applicable) are available timely with staff tasked to process count and Quality Control at the time of commodities or services handover.
• Check received vendor invoices against approved order and confirmation of delivery.
• Ensures timely payment request to Finance, in line with order payment terms.
• Collects and share feedback from requesters/users and business partners/suppliers to supervisor.
• Ensures correct use of item and vendor`s catalogues use in procurement activities.

Staff Capacity building and Performance Management, Learning & Development:

• Provides support or/and participates in orientation of other staff as tasked.
• Maintains open and professional relations with team members, promoting a strong team spirit and providing assistance with guidance to enable staff to successfully perform in their roles.

Compliance, Audit and related controls:

• Responsible for compliance of performed actions with IMC policies and procedures and applicable donor rules and local laws and regulation.
• Identifies risks related to assigned procurements and implements mitigations measures in collaboration with supervisor.
• Maintains accurate filing systems, with documented and auditable records of procurement transactions and reports.
• Ensures timely submission or availability information required for mandatory reports.
• Responsible for implementing correctives measures identified as result of self-control, audit, or compliance review.
• Ensures Export Compliance requirements for all assigned procurement actions.

Fraud prevention:

• Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.

Logistics Management & Information System (LMIS):

• Ensures to use any software solutions accurately and in line with IMC guidelines.
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Organizational Responsibilities:

Policy Adherence:

• Adhere to the Code of Conduct, maintain humanitarian principles, and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.

Safeguarding:

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons. 

Qualifications:

• Graduated from a recognized university, faculty of business administration/ business management, economics/ Supply Chain
• logistics/Procurement and commerce.

Experience:

• Minimum 2-3year professional experience in the field of Procurement and/or Logistics, additional experience in relevant field would be a definite plus.

Competency:

• Knowledge of MS Office including MS Word, Excel, PowerPoint, and Outlook
• Excellent organizational, analytical, oral and written communications skills in English, Pashto and Dari
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural teams.
• Ability to work under tight deadlines and produce quality results.

Submission Guideline:

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

https://forms.gle/YFwNXuXm4U2jt4dJ6

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran.

Misconduct Disclosure Scheme:

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. The International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.