The Aga Khan Foundation, Afghanistan (AKF (Afg)) is an agency of the Aga Khan Development Network (AKDN), a group of international, private, non-denominational development agencies working to improve living conditions and opportunities for people in some of the poorest parts of the developing world. The Network’s organizations have individual mandates that range from the fields of health and education to architecture, rural development and promotion of private-sector enterprise and institutions that seek to empower communities and individuals, usually in disadvantaged circumstances, to improve living conditions and opportunities.

The Aga Khan Foundation (AKF) is a non-denominational international development agency established in 1967 by His Highness the Aga Khan. Its mission is to develop and promote creative solutions to problems that impede social development, primarily in Asia and East Africa. Created as a private, non-profit foundation under Swiss law, it has branches and independent affiliates in 19 countries.
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AKF seeks to provide sustainable solutions to long-term problems of poverty, hunger, illiteracy, and ill health. In Afghanistan, AKF works with rural communities in mountainous, remote or resource poor areas to improve quality of life in the areas of natural resource management, market development, governance, education, and health.

POSITION OBJECTIVE
As the responsible person for Financial Management of PIU WERP, under the overall guidance and direct supervision of the Head of PIU, the Senior Finance Specialist shall be responsible for the overall finance management of the project including but not limited to Budget management, accounting, financial reporting, funds flow and disbursement arrangements, working with AKF-USA FM Team and liaising with internal audit, and external audit, Monitoring Agency (MA)and Finance Management Teams of Project Implementation Entities (PIEs).

JOB DUTIES AND RESPONSIBILITIES
•    Under the supervision of PIU head, assist in revisions of Project Operations Manual if needed in terms of FM policies and procedures that are applicable for PIU and PIEs.
•    Prepare yearly budget and financing plan according to the grant agreement. And regularly monitoring of PIEs approved budget executions.
•    Ensure that financial management systems of AKF Afghanistan and PIEs are in adherence with the FM requirements of the WB as agreed in the Financing Agreement. Advise making necessary changes and modifications if required.
•    Ensure that there are sufficient funds in the PIU and PIEs accounts by submitting timely fund requests   and following up with AKF USA and WB.
•    Coordinate and cooperate with AKF-USA FM team on the financial Management matters of the projects including the management and maintaining the project Designated Account.
•    Building capacity of the PIEs FM teams to ensure compliance with WB systems and procedures.
•    Coordinate with Monitoring Agency (MA) on finance related matters including spot checks if any.
•    Facilitate the Statement of Expenditures (SOEs) reviews and Internal Control System Assessment by the Monitoring Agents.
•    Prepare Interim Unaudited Financial Report (IUFR) and Statement of Expenditures (SoE) on quarterly basis for PIU and PIEs. Provide feedback to the related parties and take corrective measures as necessary before submitting to AKF USA.
•    Ensure internal control systems are in place within PIU and PIEs project management systems and are working properly and reports are provided regularly for the information of the project management. 
•    Contribute to the development and operationalization of the Management Information System (MIS) for the project.
•    Ensure internal and external audits of PIU and PIEs are carried out on regular basis (at least once a year) for (PIU and PIEs) Further, the audit findings are disseminated to the relevant parties for taking required corrective measures and follow up reports are prepared with each annual audit.
•    Supervising spot checks related to financial transactions and administrative and personnel activities to determine the efficiency and accountability of these transactions and activities.
•    Assist and Advise Head of PIU in preparing any report required for project management purposes.
•    Review previous and current audit reports and ensure that any audit findings and observations are addressed.
•    Ensure effective financial management by conducting capacity building workshops and training for the project and PIEs FM teams.
•    As per the advice of PIU Head, attend external and internal FM meetings on project related matters and provide constructive input.
•    Prepare quarterly, annual and ad-hoc reports as required during the project implementation.
•    Ensure smooth close out of the grant by coordinating with WB, AKF USA and PIEs.
•    To carry out the responsibilities of the role in a way which reflects AKF (Afg)'s commitment to safeguarding staff, beneficiaries and protecting children from harm and abuse in accordance with AKF (Afg)s Safeguarding policy.  
•    To report any suspicions or actual violations of the Safeguarding Policy and/or Child Safeguarding Policy as per the given training.

OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES
•    Financial data Management System Development/ enhancement, Operation and Maintenance.
•    Conduct Field visit Monitoring of the PIEs FM systems and procedures.
•    Cooperate with the PIU MIS Specialist to make sure the project assets inventory system is maintained and properly used by PIU and PIEs.
•    Perform any other duty assigned by the supervisor.

DECISION-MAKING & AUTHORITY
•    Prioritize, plan, coordinate, and monitor project financial plan implementation by PIEs.
•    Improve services, offer new and different options to solve/meet donor needs, and promote and persuade others to brace new ideas constructively.
•    Build and sustain effective work relationships     with donors, PIEs and other PIU sections and peers to achieve common goal.

JOB SPECIFICATION
•    Minimum a bachelor’s degree in a related field such as Economics, Business Management/Finance, administration, and Accounting. 
•    Full or part qualified CA, ACCA, or other professional fields with university degree or equivalent university degree.
•    At least 5 years of experience in managing financial systems/administrative in government, World Bank funded projects, NGOs and UN agencies. Experience in Auditing and Financial Systems review, assessments and evaluation will be advantage.
•    Knowledge of PC Software (i.e., MS Office, Internet, and other programming). Experience with Microsoft Dynamics would be an advantage.
•    Excellent English, communication skills, written and spoken. knowledge of national languages such Farsi/Dari & Pashto will be an asset.
•    Ability to work in a multi-sector and multi-cultural environment.
•    Skillful in workload management skills.

APPLICATION
Interested applicants should submit their CV along with a cover letter to Jobs.afghanistan@akdn.org no later than 05th February 2025.

Important Notes:
•    Please quote the Vacancy Number as the Subject of the e-mail when applying.
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
•    Only short-listed candidates will be contacted for further assessment.
•    Salary scale: Grade B based on NTA Salary scale.

Aga Khan Foundation Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity and safeguarding of children, beneficiaries, partners, community members and employees in accordance with AKF(Afg)’s safeguarding policy.

Female candidates are highly encouraged to apply.

Your details and information shared on this advertisement shall remain confidential.

The Aga Khan Foundation Afghanistan (AKF- Afg) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs.afghanistan@akdn.org. Please note that each job vacancy is assigned a unique identification number for your reference. After you submit your application, you will immediately receive an automatic confirmation acknowledging its receipt.

Aga Khan Foundation - Afghanistan (AKF- Afg) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AKF (Afg) implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AKF (Afg) is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AKF (Afg)s Safeguarding Policy at all times. 

By sharing your cover letter and resume with AKF (Afg) in response to this job application, applicants consent AKF (Afg) to keep this information on file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AKF Afghanistan to AKFA.HR@akdn.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.