19 days ago

Project Manager

HDNGO
224

This job is expired

Position Title: Project Manager

2025-02-10    Kandahar     Full Time     224

Job Location: Kandahar
Nationality: Afghan
Category: Human Resources Management
Employment Type: Full Time
Salary: HDNGO SALARY SCALE
Vacancy Number: VA-KDR-2025-06
No. Of Jobs: 1
City: Kandahar
Organization: HDNGO
Years of Experience: 2-3 Years
Contract Duration: 12 Months
Gender: Female
Education: Bachelor degree is required.
Close date: 2025-02-10

About HDNGO:

 

The Humanitarian and Development Non-Governmental Organization (HDNGO) is a national, non-profit entity actively engaged in the southern region of Afghanistan. Comprising a team of highly skilled professionals and subject-matter experts, HDNGO operates across multiple sectors, including Protection, Shelter, WASH, Education, Health, Livelihoods, and Agriculture, alongside a broad spectrum of other humanitarian services and interventions. The organization is an active participant in key coordination mechanisms, having officially subscribed to the Afghanistan Shelter, ES/NFI, FSAC, and WASH Clusters. In addition, HDNGO has recently formalized a partnership with UN Women through the signing of a strategic agreement.

Job Descriptions:

Duties & Responsibilities:

Project Manager Responsibilities:

  1. Project Planning and Coordination:
    • Develop detailed project plans, including timelines, resource allocation, budgets, and risk assessments, to ensure the successful execution of the project.
    • Coordinate all aspects of the project, including setting objectives, defining deliverables, and determining project scope in collaboration with key stakeholders.
    • Establish project milestones and ensure that each phase of the project is completed on schedule.
  2. Team Leadership and Management:
    • Lead, motivate, and manage project teams, ensuring clear communication, collaboration, and adherence to deadlines.
    • Assign tasks and responsibilities to team members, ensuring alignment with the project objectives and individual competencies.
    • Conduct regular meetings with the project team to review progress, address challenges, and ensure ongoing motivation and focus.
  3. Stakeholder Management:
    • Serve as the primary point of contact for all stakeholders, including donors, partners, beneficiaries, and internal teams.
    • Build and maintain strong working relationships with stakeholders, ensuring clear and transparent communication throughout the project lifecycle.
    • Regularly update stakeholders on project progress, achievements, challenges, and any necessary adjustments to the project plan.
  4. Budget and Financial Management:
    • Develop and manage the project budget, ensuring cost-effective use of resources and compliance with financial guidelines and donor requirements.
    • Monitor project spending, track expenses, and adjust budgets as necessary to ensure financial control and accountability.
    • Prepare financial reports and documentation, ensuring accurate record-keeping for auditing and reporting purposes.
  5. Risk Management and Problem Solving:
    • Identify potential risks to the project timeline, quality, or budget and develop strategies to mitigate those risks.
    • Resolve any issues that arise during the project implementation, making adjustments to the project plan as necessary to keep the project on track.
    • Proactively anticipate challenges and implement solutions to avoid project delays or scope creep.
  6. Monitoring, Evaluation, and Reporting:
    • Oversee the monitoring and evaluation (M&E) framework to assess the progress of the project and measure its impact.
    • Collect data on key performance indicators (KPIs) and use it to assess project effectiveness and make data-driven decisions.
    • Prepare and submit detailed reports on project activities, outcomes, and performance to stakeholders, ensuring compliance with donor and organizational reporting requirements.

 

 

 

 

Implementation and Delivery Responsibilities:

  1. Project Execution and Delivery:
    • Oversee the execution of project activities, ensuring that deliverables are met according to the approved project plan.
    • Ensure high-quality standards are maintained throughout the project, and that all project components are implemented efficiently.
    • Ensure that project outputs are delivered on time and meet or exceed stakeholder expectations.
  2. Resource Management:
    • Ensure that all project resources, including staff, equipment, materials, and funds, are effectively managed and utilized.
    • Monitor and track the usage of resources to ensure they are used efficiently and within budgetary constraints.
  3. Quality Assurance:
    • Ensure that the project adheres to established quality standards, ensuring that all deliverables are of the highest quality and aligned with project goals.
    • Perform quality control checks and reviews at different stages of project implementation, providing feedback and recommendations for improvement where necessary.

 

Communication and Reporting Responsibilities:

  1. Internal Communication:
    • Ensure effective internal communication among project teams, senior management, and other departments involved in the project.
    • Foster a collaborative and supportive working environment, encouraging open communication and problem-solving among team members.
  2. External Communication:
    • Act as the spokesperson for the project, representing the project to external audiences, including donors, media, and partners.
    • Manage external communications related to the project, including updates, newsletters, and presentations, ensuring key messages are effectively communicated.
  3. Documentation and Record Keeping:
    • Maintain accurate documentation related to project planning, execution, and evaluation, ensuring transparency and accountability.
    • Ensure all contracts, agreements, and other relevant documentation are properly stored and easily accessible for future reference.

Duties & Responsibilities:

Project Management Responsibilities:

  1. Project Planning and Coordination:
    • Develop detailed project plans, including timelines, resource allocation, budgets, and risk assessments, to ensure the successful execution of the project.
    • Coordinate all aspects of the project, including setting objectives, defining deliverables, and determining project scope in collaboration with key stakeholders.
    • Establish project milestones and ensure that each phase of the project is completed on schedule.
  2. Team Leadership and Management:
    • Lead, motivate, and manage project teams, ensuring clear communication, collaboration, and adherence to deadlines.
    • Assign tasks and responsibilities to team members, ensuring alignment with the project objectives and individual competencies.
    • Conduct regular meetings with the project team to review progress, address challenges, and ensure ongoing motivation and focus.
  3. Stakeholder Management:
    • Serve as the primary point of contact for all stakeholders, including donors, partners, beneficiaries, and internal teams.
    • Build and maintain strong working relationships with stakeholders, ensuring clear and transparent communication throughout the project lifecycle.
    • Regularly update stakeholders on project progress, achievements, challenges, and any necessary adjustments to the project plan.
  4. Budget and Financial Management:
    • Develop and manage the project budget, ensuring cost-effective use of resources and compliance with financial guidelines and donor requirements.
    • Monitor project spending, track expenses, and adjust budgets as necessary to ensure financial control and accountability.
    • Prepare financial reports and documentation, ensuring accurate record-keeping for auditing and reporting purposes.
  5. Risk Management and Problem Solving:
    • Identify potential risks to the project timeline, quality, or budget and develop strategies to mitigate those risks.
    • Resolve any issues that arise during the project implementation, making adjustments to the project plan as necessary to keep the project on track.
    • Proactively anticipate challenges and implement solutions to avoid project delays or scope creep.
  6. Monitoring, Evaluation, and Reporting:
    • Oversee the monitoring and evaluation (M&E) framework to assess the progress of the project and measure its impact.
    • Collect data on key performance indicators (KPIs) and use it to assess project effectiveness and make data-driven decisions.
    • Prepare and submit detailed reports on project activities, outcomes, and performance to stakeholders, ensuring compliance with donor and organizational reporting requirements.

 

 

 

 

Implementation and Delivery Responsibilities:

  1. Project Execution and Delivery:
    • Oversee the execution of project activities, ensuring that deliverables are met according to the approved project plan.
    • Ensure high-quality standards are maintained throughout the project, and that all project components are implemented efficiently.
    • Ensure that project outputs are delivered on time and meet or exceed stakeholder expectations.
  2. Resource Management:
    • Ensure that all project resources, including staff, equipment, materials, and funds, are effectively managed and utilized.
    • Monitor and track the usage of resources to ensure they are used efficiently and within budgetary constraints.
  3. Quality Assurance:
    • Ensure that the project adheres to established quality standards, ensuring that all deliverables are of the highest quality and aligned with project goals.
    • Perform quality control checks and reviews at different stages of project implementation, providing feedback and recommendations for improvement where necessary.

 

Communication and Reporting Responsibilities:

  1. Internal Communication:
    • Ensure effective internal communication among project teams, senior management, and other departments involved in the project.
    • Foster a collaborative and supportive working environment, encouraging open communication and problem-solving among team members.
  2. External Communication:
    • Act as the spokesperson for the project, representing the project to external audiences, including donors, media, and partners.
    • Manage external communications related to the project, including updates, newsletters, and presentations, ensuring key messages are effectively communicated.
  3. Documentation and Record Keeping:
    • Maintain accurate documentation related to project planning, execution, and evaluation, ensuring transparency and accountability.
    • Ensure all contracts, agreements, and other relevant documentation are properly stored and easily accessible for future reference.

Duties & Responsibilities:

Project Management Responsibilities:

  1. Project Planning and Coordination:
    • Develop detailed project plans, including timelines, resource allocation, budgets, and risk assessments, to ensure the successful execution of the project.
    • Coordinate all aspects of the project, including setting objectives, defining deliverables, and determining project scope in collaboration with key stakeholders.
    • Establish project milestones and ensure that each phase of the project is completed on schedule.
  2. Team Leadership and Management:
    • Lead, motivate, and manage project teams, ensuring clear communication, collaboration, and adherence to deadlines.
    • Assign tasks and responsibilities to team members, ensuring alignment with the project objectives and individual competencies.
    • Conduct regular meetings with the project team to review progress, address challenges, and ensure ongoing motivation and focus.
  3. Stakeholder Management:
    • Serve as the primary point of contact for all stakeholders, including donors, partners, beneficiaries, and internal teams.
    • Build and maintain strong working relationships with stakeholders, ensuring clear and transparent communication throughout the project lifecycle.
    • Regularly update stakeholders on project progress, achievements, challenges, and any necessary adjustments to the project plan.
  4. Budget and Financial Management:
    • Develop and manage the project budget, ensuring cost-effective use of resources and compliance with financial guidelines and donor requirements.
    • Monitor project spending, track expenses, and adjust budgets as necessary to ensure financial control and accountability.
    • Prepare financial reports and documentation, ensuring accurate record-keeping for auditing and reporting purposes.
  5. Risk Management and Problem Solving:
    • Identify potential risks to the project timeline, quality, or budget and develop strategies to mitigate those risks.
    • Resolve any issues that arise during the project implementation, making adjustments to the project plan as necessary to keep the project on track.
    • Proactively anticipate challenges and implement solutions to avoid project delays or scope creep.
  6. Monitoring, Evaluation, and Reporting:
    • Oversee the monitoring and evaluation (M&E) framework to assess the progress of the project and measure its impact.
    • Collect data on key performance indicators (KPIs) and use it to assess project effectiveness and make data-driven decisions.
    • Prepare and submit detailed reports on project activities, outcomes, and performance to stakeholders, ensuring compliance with donor and organizational reporting requirements.

 

 

 

 

Implementation and Delivery Responsibilities:

  1. Project Execution and Delivery:
    • Oversee the execution of project activities, ensuring that deliverables are met according to the approved project plan.
    • Ensure high-quality standards are maintained throughout the project, and that all project components are implemented efficiently.
    • Ensure that project outputs are delivered on time and meet or exceed stakeholder expectations.
  2. Resource Management:
    • Ensure that all project resources, including staff, equipment, materials, and funds, are effectively managed and utilized.
    • Monitor and track the usage of resources to ensure they are used efficiently and within budgetary constraints.
  3. Quality Assurance:
    • Ensure that the project adheres to established quality standards, ensuring that all deliverables are of the highest quality and aligned with project goals.
    • Perform quality control checks and reviews at different stages of project implementation, providing feedback and recommendations for improvement where necessary.

 

Communication and Reporting Responsibilities:

  1. Internal Communication:
    • Ensure effective internal communication among project teams, senior management, and other departments involved in the project.
    • Foster a collaborative and supportive working environment, encouraging open communication and problem-solving among team members.
  2. External Communication:
    • Act as the spokesperson for the project, representing the project to external audiences, including donors, media, and partners.
    • Manage external communications related to the project, including updates, newsletters, and presentations, ensuring key messages are effectively communicated.
  3. Documentation and Record Keeping:
    • Maintain accurate documentation related to project planning, execution, and evaluation, ensuring transparency and accountability.
    • Ensure all contracts, agreements, and other relevant documentation are properly stored and easily accessible for future reference.

 

Job Requirements:

Qualifications:

University degree in a relevant field is required.

Submission Guidelines:

Submission guidelines

 

Interested applicants are requested to submit their applications comprised of a one-page cover letter explaining their interest and suitability for the position along with an updated CV to the attention of following address hr@hdngo.org

Please note that applications received after the closing date (February 10, 2025) will not be considered.

Please don’t forget to write Project Manager /VA/kdr-2025-06- in your email's subject line, otherwise your application will not be considered. All shortlisted candidates will be directly contacted through their emails for test/Interview.

 

submit a hard copy of your CV and cover letter to the Office Humanitarian and Development Non-Governmental Organization (HDNGO) at (Head Office Add: House # 3, Lane # 14th, Street # 31, Aino Mina, Kandahar, Afghanistan.

hr@hdngo.org

www.hdngo.org

 

Submission Email:

hr@hdngo.org

Apply


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