We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.  
We are working towards three breakthroughs in how the world treats children by 2030:
•    No child dies from preventable causes before their 5th birthday 
•    All children learn from a quality basic education and that,
•    Violence against children is no longer tolerated 
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
SCI - Afghanistan
 Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.
We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers
 

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting the country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

The purpose of this post is to support the Award Coordinator (same functions as in Grants Management) team in the planning, securing, and managing of both development and humanitarian awards both reactively and proactively. The position involves supporting award information management and compliance with systems and processes. 
Under the direction of an Awards Manager/Coordinator, the Awards Officer will be responsible for supporting the team to adhere to all award management obligations internally within Save the Children and externally with donors. This position will support the Award Manager/Coordinator with Awards Management System (AMS) management and reports.
This role will work closely with Program Development & Quality (PDQ) and Program Implementation/Program Operations (PI) on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes.  In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. This role will also support Awards Manager / Coordinator for the sub-award management in AMS as well as related Gift in Kind (GiK) management.

SCOPE OF ROLE: 

Reports to: Awards Coordinator 
Staff reporting to this post: N/A 

KEY AREAS OF ACCOUNTABILITY: 

Awards Management:
•    Support the internal processes for the preparation of donor reports.
•    Support in setting up the award kick-off meetings, including a focus on donor requirements and ensuring these occur at the start of each award and follow up with Budget Holder (BHs) & Program Managers (PMs) and respective departments on the recommendations and action points in the inception phase of the project.
•    Support the Awards Coordinator in delivery of capacity building to other teams in the Country Officer (CO).
•    Support in build relationships with other departments and ensure partner documents are well prepared and managed based on Save the Children.
•    Support Awards Coordinator in award close-out, helping BHs & PMs to ensure all tasks are completed as per the close-out checklist and that all required close-out documentation is kept on file, coordinating the close-out schedule with all relevant departments (log, finance, security, ACCM, HR, admin, BHs & PMs).
•    Assist Awards Coordinator in developing supporting documents for new awards (Awards & Sub-awards Risk Assessment).
•    Assist Awards Coordinator in Engaging globally in the development of Save the Children systems and processes and the sharing of best practices.
•    Ensure that the AMS is effectively maintained and up to date for all awards / partner agreements / including authorization and document retention.
   Communicating with impact, negotiation, and coordination
•    Coordinate and review donor reports including adequate planning to ensure deadlines are met.
•    Communicate and coordinate with Save the Children Member (members) funding portfolio contacts to understand and record any changes related to donor compliance requirements and reporting dates.
Compliance (systems, processes, donor)
•    Understanding of SCI processes and other key donor requirements and communication and adherence to these.
•    Understanding of the AMS and reporting functions, and AMS is up to date to drive data quality. Liaise with members to ensure that all appropriate donor report formats and compliance notes are available in the country. 
•    Coordinate the donor’s project specific external audit for projects for AMS related matters and close coordination with Internal Control & Compliance department (ICC),.
•    Coordination of reporting deadlines with all departments involved and timely submission to members and in-country donors. 
•    Review & Coordinate the financial & narrative reports before submission to comply with related Key Performance Indicators (KPIs).

Award Management System (AMS)
•    Ensure all partners and sub-award agreements are uploaded into AMS.
•    Ensure all reports are uploaded on-timely manner and keep the records of partner KPIs on on-time.
•    Ensure award close-out processes are officially completed in AMS.
•    Ensure that all opportunities, proposals, contracts, and amendments with donors are processed and approved through AMS and that the system is an accurate reflection of current award status at all times.
Monitoring and analysis
•    Financial analysis skills to perform award monitoring processes, highlight financial issues to overseers and BHs & PMs s and perform further analysis to resolve issues identified.
•    Understanding of  budget codes and ability to work with the PI team to determine the appropriate structure.
•    Knowledge of donor budgeting formats to support BHs & PMs r understanding.
•    Portfolio management and strategy.
•    Work closely with the awards Coordinator / Manager to perform portfolio-level monitoring and analysis and follow up on issues identified and resolve these.
•    Produce management reports and escalate identified portfolio issues in a timely manner.
•    Work closely with Partnership department.
•    Work closely with the Access department  to Fill the Introduction letters for all newly activated awards with the support and cooperation of the related stakeholders. .
•    Providing Awards related information into the semi-annual Save the Children International Afghanistan (SCI-AFG) report to the Ministry of Economy (MoEc).
Additional
•    Deliver high-quality results in line with the agreed ToR (Term of Reference) and develop effective relationships with all stakeholders. .
•    Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities, and other relevant policies and procedures.
 

BEHAVIOURS (Values in Practice)
Accountability:
•    holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•    holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.
Ambition:
•    sets ambitious and challenging goals for themselves and their team, take responsibility for their own personal development, and encourages their team to do the same
•    widely shares their personal vision for Save the Children, engages and motivates others
•    future orientated, thinks strategically and on a global scale.
Collaboration:
•    builds and maintains effective relationships, with their team, colleagues, Members, and external partners and supporters
•    values diversity, and sees it as a source of competitive strength
•    approachable, good listener, easy to talk to.
Creativity:
•    develops and encourages new and innovative solutions
•    willing to take disciplined risks.
Integrity:
•    honest, encourages openness and transparency; demonstrates highest levels of integrity
 

QUALIFICATIONS  
University degree in business administration, law, social science, or any other relevant technical credentials.

EXPERIENCE AND SKILLS

•    4 years of relevant experience in managing awards, grants, contracts, & partners agreements with knowledge of major funders’ guidelines (e.g., ECHO, DFID, CIDA, SIDA, etc.)  
•    Understanding & basic relevant experience managing donor-funded projects with International NGOs, particularly those addressing human/children’s rights and those applying partnership approaches. 
•    Strong analytical skills, computer literacy, and excellent documentation skills are a must.
•    Ability to work well with a team and establish relationships with other teams/offices.
•    Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures. 
•    Highly developed interpersonal and English communication skills including influencing and negotiation.
•    Experience working with implementing partners and managing sub-awards/grants. 
•    Excellent time management and planning capacity
•    Skill in planning, project management, and maintaining composure under pressure while meeting multiple deadlines. 
•    Skill in effective verbal and written communications including active listening and presentation of findings and recommendations.
•    Good command of English language and computer literate i.e., MS Office.
•    Accuracy, Good interpersonal skills, attention to detail, and commitment to transparency. 

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within the reasonableness of their level of skills and experience.
Equal Opportunities 
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
 

Qualified applicants are highly encouraged to apply for the position by filling in the online application form. In addition to the online application form, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.
Applicants can login to the online application system by copying and pasting the following link intro their web browser. Returning users will need to enter their username and password, first time users will need to create a user account.
It is recommended that you save your username and password for future job applications through the online system.

Link: https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/jobs/preview/12708/?amp;locationId=300000000345568&locationLevel=country&mode=location&lastSelectedFacet=LOCATIONS&selectedLocationsFacet=300000000341839

Save the Children International (SCI) is committed to fostering diversity, equity, and inclusion as core to our vision and values. We provide equitable employment opportunities and aim to increase the representation of women, people with disabilities, and individuals from minority groups to effectively meet the diverse needs of the children and communities we serve.

At SCI, we value the authentic selves of everyone, including you! If you have any access needs or require support due to a disability or other reasons, please let us know at the time of your application. We are here to assist you and ensure an accessible and inclusive recruitment experience.
Please note: SCI does not request any fees during any stage of the recruitment process.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.