Support Service Assistant

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

Under the direct supervision of the Team Leader-Support Services, the Support Services Assistant of the South Area Office is in charge of the support services composed of administration, HR, logistics and finance and procurement He / She ensures that the organization's standard policies and internal procedures are in place, understood and adhered to by all DRC staff in the area. 

• Responsibilities:

1. Administrative Responsibilities

• Assist with general office management (filing, photocopying, scanning, printing).
• Maintain office supplies, stationery, and inventory levels.
• Support meeting coordination and preparation of materials.
• Manage incoming/outgoing correspondence and distribute as required.
• Maintain organized physical and electronic filing systems.
• Assist with managing the DRC Kandahar guesthouses, ensure the guesthouses are neat and clean.

2. HR Responsibilities

• Assist with preparing HR documentation (attendance sheets, leave forms, staff lists).
• Support onboarding processes (preparing orientation materials, arranging workstations).
• Maintain and update HR filing systems, both digital and hard copy.
• Support recruitment logistics such as scheduling interviews and preparing interview materials.
• Assist with staff training logistics (venue setup, materials, attendance tracking).

3. Logistics & Procurement Responsibilities

• Support procurement processes (collecting quotations, preparing comparison tables, following up with vendors) in different areas of South.
• Fleet management and fuel report preparation.
• Maintain updated records of procurement activities and vendor information.
• Support asset management (tagging, tracking, updating inventory lists).
• Monitor and report on office equipment needs, maintenance, and repairs.
• Assist with coordinating deliveries, shipments, and distribution of materials.
• Assist with Procurement tracker and E-filling on regular basis.

4. Finance Responsibilities

• Assist with petty cash handling, documentation, and reconciliation.
• Support the preparation of payment requests, scanning documents, and organizing financial documents.
• Help collect and verify supporting documents from supply chain and staff.
• Maintain proper filing of financial documents in compliance with internal procedures.

Experience and technical competencies: 

• Experience: (include years of experience)
• Minimum 2 years relevant professional in the management of support services with NGO.
• Experience of working in a support services role with an I-NGO for at least 1 year.

Education/qualifications:  

• University degree in economics, finance, or other degree deemed similar.

Languages:

• English, speaking and writing (work knowledge).
• Pashto
• Dari

Other skills:

• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Attention to detail
• Ability to work independently and as part of a team
• Proficiency with MS Office and standard office equipment

We Offer:

• Salary and conditions will be in accordance with DRC salary scale

Application process:

Application process: Interested? Then apply for this position by clicking on the below link. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language.

Note. only applications ( CV) will not be considered.