Admin/ Procurement Officer

ASLO is registered with Ministry of Economy of Islamic Republic of Afghanistan. The organization was informally established in 2012 and was officially registered with the ministry of economy of the Islamic Republic of Afghanistan in 2013.  Registration number (2852) was awarded to ASLO through NGOs Department of Ministry of Economy Kabul Afghanistan.

OUR MISSION:

A peaceful and developed Afghanistan where every Afghan is educated, healthy, living above poverty line, have easy access to justice and everyone especially women and children enjoy their full rights and prosperous life.

OUR VISION:

Through our interventions, we are empowering individuals, families, women, communities and institutions through Humanitarian assistance, rights advocacy, research, and capacity building, and education, access to justice, promoting peace and income generation facilitation.

LEGAL STATUS

ASLO is an Afghan non-governmental, non-political, non-profit and non-partisan organization and has the status of legal entity. The organization was informally established in 2012 and was officially registered with the ministry of economy of the Islamic Republic of Afghanistan in 2013.

ASLO is currently working in the Following sectors in Afghanistan:

•           Humanitarian aid

•           Agriculture and livestock.

•           Women empowerment

•           Wash and Sanitation

•           Health& nutrition

•           Disaster Risk Reduction (DRR)

•           Education

•           Rural development and social protection.

•           Child protection

•           Research and Survey project performance and evaluation,

•           Gender equality/equity. And women empowerment

•           Food security

•           Construction is ASLO’s core activity

•           Emergency response and supporting refugees and IDPs and returnees,

•           Legal Aid and access to justice

· Procurement Management

• Plan, source, and procure goods and services as per project requirements.
• Ensure compliance with organizational procurement policies and donor regulations.
• Obtain quotations, prepare purchase orders, and maintain vendor records.

· Inventory & Asset Management

• Maintain proper records of office supplies, equipment, and project assets.
• Conduct regular stock checks and ensure timely replenishment.
• Support asset tagging and tracking for audit purposes.

· Administrative Support

• Manage office operations, including logistics, facilities, and staff support.
• Coordinate transportation, travel arrangements, and office maintenance.
• Ensure smooth functioning of communication and office systems.

·  Documentation & Reporting

• Maintain accurate procurement and administrative records.
• Prepare reports on procurement, inventory, and administrative activities.
• Support internal and external audits by providing complete documentation.

·  Coordination & Compliance

• Liaise with program, finance, and logistics teams to facilitate project implementation.
• Ensure compliance with organizational policies, internal controls, and donor requirements.
• Provide guidance to field staff on procurement and administrative procedures.

• Additional job responsibilities

  The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

  Equal Opportunities

  The role holder is required to carry out the duties in accordance with the ASLO Equal Opportunities and Diversity policies and procedures.

  Prevention from sexual exploitation and abuse (PSEA)

  Actively promote PSEA standards within ASLO organization and amongst  beneficiaries served by ASLO organization.

  Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.    

•  Health and Safety

• The role holder is required to carry out the duties in accordance with ASLO Health and Safety policies and procedures.

• Bachelor’s degree in Business Administration, Procurement, Finance, Social science or related field.
• Minimum 3–5 years of relevant Administration and procurement experience, preferably in NGOs or field offices.
• Strong knowledge of Administration and procurement.
• Experience working with donor-funded projects is an advantage.
• Good computer skills (MS Excel, Word, accounting software if applicable).
• Strong organizational and documentation skills.

Interested and qualified candidates should submit a full CV with cover letter explaining their motivation and applying for the job and highlighting their relevant skills and experience to apply online please send your application CV/to vacancy@aslo.org.af  and clearly write the vacancy number and job title in the subject line, Admin/Procurment Officer - ASLO/AKF-GPE-SMG-002 otherwise your application will not be considered,

Academic certificates or references need not be submitted at this time. this will be requested if called for an interview. 

Submission Email:

• vacancy@aslo.org.af