ActionAid is a non-governmental & non-profit international organization working towards achieving a world without poverty and injustice in more than 40 countries in Africa, Asia, Europe, and the Americas.

ActionAid started its activities in Afghanistan in 2002 and was registered in Ministry of Economy of Afghanistan as non-governmental international organization “INGO”.

ActionAid-Afghanistan committed itself a long-term work with poor and excluded sections of the society through the Human Rights Based Development Approach, WASH, and Livelihood Programs in multiple provinces of Afghanistan.

The Admin/Fin assistant will be responsible for maintaining daily financial activity and accounting by verifying receipts/payments and other data as per AAIFMF and local policy and procedures. The job holder will also record, analyze and report financial information and keep records of expenditure and important financial data in an easily accessible way. In addition to this, he/she will be managing partly the field HR duties & responsibilities under the technical support & supervision of HR HoD in Kabul.

Job Responsibilities

Data Management and documentation:

• Maintain finance documents and files in an orderly manner.
• Develop a system to trace documents taken by staff/non staff. And ensure that all documents taken from the folder are placed back to their original location.
• Cash management.
• Withdrawal of cash from bank to ensure enough cash is available for daily expenditure.
• Make payment with due approval of authorized staff and maintain daily cash book records.
• Do cash count with the cashier at the end of each day and report the balance to CO finance team.
• Stay in contact with the bank for any banking issues like electronic transfers, withdrawing cheques, introducing new staff to the bank for payroll account opening and other.
• Being contact point of HR in the field
• Arrange the interview/test in the filed with the coordination & consultation of Kabul-HR)
• Collecting & scanning test & interview and share to Kabul office.
• Collecting employee documents in accordance with HR check list and share with Kabul HR office, - (Tazkera, Photo, information sheet, signed pagers, TIN, education documents, work certificates etc.)
• Conduct induction briefing for new joiner and schedule the induction for another department (finance, log, program, security) for new joiner.
• leave follows up and tracking. Collecting leave forms, ensure they are signed and share to Kabul HR office.
• performance appraisals follow up and tracking.  Regular reminder & follow up with the managers to conduct their staff evaluations and share the signed evaluation forms to Kabul HR office & one copy to employee.
• Collect attendance sheet and share to Kabul HR office to support the payroll.
• Collect the employment contract from Kabul HR office and ensure to sign by the new employee and share back to Kabul HR office.
• Supporting in off-boarding and employee exit process “exit interview, exit clearance form and end of employment evaluation.
• Ensure the HR rules are respected and followed.
• Alert for any grievance or staff absence, misconduct, or any other act in contrarily with the HR rule and regulation.
• Coordinate with HR HoD and Process and obtain TIN and work permit for national staff.
• Report and being alert for any issue related to staff grievance, safeguarding, PSEA/SHEA & child safeguarding.

Minimum bachelor’s degree in accounting, Finance Commerce or Business Administration or Financial Management with accounting

If you have the expertise to take on this exciting opportunity, please apply online by sending your CV and motivation cover letter to jobs.kabul@actionaid.org up to Jan 25, 2024. Please clearly indicate Admin/Fin  Assistant  -Nangrahar-1027 in the subject of your email, otherwise your application will not be considered.

ActionAid Afghanistan welcomes applications from all sections of the community and promotes diversity.  Although all applications will be considered on their individual merit, suitably qualified women candidates are especially encouraged to apply.  

Due to high volumes of applications received, we can only correspond with short-listed applicants. Should you not have received feedback on your application within two weeks of the closing date, please consider your application unsuccessful. ActionAid Afghanistan will not consider unsolicited candidates from recruitment agencies. We reserve the right to withdraw any of our vacancies at any time. 

ActionAid is an equal opportunity employer.