MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

The Receptionist/Administration Assistant job serves as first point of contact for the organization. S/he is responsible for offering administrative support across the organization and welcoming and greeting guests who visit the organization. The Receptionist/ Administration Assistant will also assist to coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Major Activities / Responsibilities:

Front desk Support:

• Manage the telephone switchboard ensuring calls are promptly answered, forward them to staff and take messages appropriately. 
• Attend to visitors, registering, screen them as part of office security measures and direct them accordingly.
• Registration of supplies gate passes IN/OUT as per the hard copies on soft register sheet. 
• Maintain and update internal telephone lists and routinely circulate internal lists after any changes.
• Support and assist with training logistics, event, and meeting coordination.
• Handle incoming and outgoing mail and distribution. 
• Maintain a dispatch register for outgoing hand delivery mail and incoming mail.

Administration and Support:

• Perform other clerical receptionist duties such as photocopying and scanning and sending to right staff.
• Assist support staff for workday for Mid-Year and PDP and goal setting and required courses.
• Maintain a register for vendor invoices received for food supplies.
• Organizing office supplies and kitchen supplies for floors.
• Log-in and distribute vendor invoices received in paper and electronic form to the right staff and have them sign register as evidence of receipt.
• Maintaining soft and hard filling system of receptionist and administrative works.
• Other duties as assigned

REQUIRED MINIMUM EDUCATION:

• Bachelor’s degree in communication, Business Administration or related field.

REQUIRED MINIMUM EXPERIENCE:

• 2 years’ experience working for donor-funded organizations in a similar rule

KNOWLEDGE AND SKILLS:

• Strong software skills, including extensive experience with Excel and Word required.

COMPETENCIES:

• Ability to prioritize tasks. Strong organizational skills. Ability to work collaboratively with program, finance and operations staff toward the achievement of project and organization objectives required. Good interpersonal and communication skills, both written and verbal, required. Knowledge of English required, fluent English highly desirable. Skilled at working in a culturally diverse environment and with offices in multiple locations helpful.

Interested candidates should apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/External/job/Afghanistan-Kabul/Receptionist-Administration-Assistant_R3715

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. Female candidates are highly encouraged to apply.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap.