About MEDAIR:

Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Tirinkot district.  The project intends to improve and extend WASH services including water supply infrastructure and hygiene practices to improve outcomes for vulnerable families.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Uruzgan, which has been significantly affected by drought and conflict conditions. Building upon Medair’s decades of experience in the Central Highlands and Kandahar, the project intends to improve and extend the utilization of lifesaving preventive and curative nutrition and health services by mothers, PLWs, and children U5; to increase access to clean water, to reduce vulnerability to water-related and other preventable diseases, and to improve and increase food security for the most vulnerable families through food voucher distributions.

Technical responsibilities:

1. To set up and oversee all support functions in the designated Medair Sub-base, including line-managing the guards and drivers.
2. Manage the base and project warehouses, issue stock items according to request and arrange transport to field sites when required and prepare accurate monthly stock report.
3. Manage the fleet and equipment related to the Medair Sub-base.
4. Foster clear communication and good relationships with local government providing relevant information to the sector supervisors.  
5. Monitor security in the project district and ensure all Security SOPs are adhered to.

General Responsibilities:

1. Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
2. Adherence to Medair values and to contribute to the wellbeing of the team as an active member.
3. Adherence to Afghan NGO Law and Tax Law.

       4.Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining             confidentiality

MAIN ACTIVITIES

Logistics

• Manage the warehouses in the field base for base and project stock.
• Issue stock according to stock requests, carry out monthly physical inventory.
• Prepare weekly and monthly sock reports.
• Coordinate between support logistics team and field project team to ensure the stock levels are kept up to date.
• Procure items as needed in the local market.
• Follow procurement procedures and logistics procedures for all project purchases and for base maintenance.
• Line manages the drivers and ensure fleet procedures are being followed (incl. logbook, daily vehicle checks)
• Equipment management for all field office equipment and to have an accurate asset list.

Facility management

• Maintenance of office compound in consultation with the landlord.
• Work together with the guards to ensure the office is secure at all time.
• Monitor the staff movements and adjust the facility needs accordingly.
• Making sure the facility rent is paid to the landlord on time.
• Ensure the quality and hygiene of the food is good and healthy.

HR and Financial management

• Forecast the cash needs for the Sub-base and raise PDFs accordingly.
• Ensure financial procedures are followed for base procurements.
• Ensure all financial accountability is completed in a timely and correct manner.
• Act as focal point for HR related matters in the field location.

Coordination

• Liaise and build positive relationships with local authorities in the field and the communities.
• Participate in local general coordination meetings and inform the sector supervisors where relevant.
• Security focal point of field location. Report any security concerns to Project Coordinator and taken action when required to keep the team safe. 
• Participate constructively in team meetings.
• Provide regular report to and coordinate support related activities with PSM.

Education:

Bachelor’s degree in logistics, Business or Admin or similar relevant field Master’s degree.

Relevant experience

• 4 years of experience in similar support role
• Experience writing reports in English
• Experience with NGOs
• Experience carrying out trainings Familiar with the project areas

Language

• Excellent English, Pashtu, and Dari, Language skills (written and oral) will be tested in the interview.

Computer

• Good working skills with Microsoft Office, It will be tested at the interview.
• Knowledge of using GPS and Thuraya. 

Other Skills

• Ability to prioritise and multi-task
• Clear communicator to teammates, willing to share information.
• Able to maintain good working relationships while working in small teams in remote locations.
• Able to resolve interpersonal tensions peacefully.
• Sense of humor
• Able to plan and organize schedules.
• Honest and reliable personality
• Willing to work and travel in remote field locations with basic living conditions.
• Ability to work under pressure.
• Willing to be flexible as the job description and responsibilities may change.
• Must respect local customs
• Prompt to take initiative.
• Solution-oriented
• Honest and conscientious
• Dedicated with strong attention to detail.
• Accountable, high work-ethic
• Able to record information accurately, e.g. completing forms, carrying out data entry and analysis and writing a factual report.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position.