3 days ago

Operation manager (Re Announced)

High Afghanistan Rehabilitation Organization
67

Position Title: Operation manager (Re Announced)

2024-10-27        Nangarhar       Full Time        67

Job Location: Nangarhar
Nationality: Afghan
Category: Finance Human Resources Purchasing-Procurement
Employment Type: Full Time
Salary: As Per Organization Salary scale
Vacancy Number: HARO/NGR-009/2024
No. Of Jobs: 1
City: Jalalabad
Organization: High Afghanistan Rehabilitation Organization
Years of Experience: Minimum 5 years specific experience in Operation (Admin, Finance ,HR, Logistic)Section.
Contract Duration: One Year with Three months Probationary period.
Gender: Male
Education: Master or Bachelor degree BBA with 5 years relevant experience.
Close date: 2024-10-27

About High Afghanistan Rehabilitation Organization:

High Afghanistan Rehabilitation Organization (HARO) is a humanitarian non-governmental, Non Profit, National organization which works to improve the life condition of the residents of rural areas by providing good services through implementation of the projects and fostering economic, social, cultural, and civil conditions of vulnerable and marginalized communities in Afghanistan. the vision of HARO is to improve the life condition of the residents of rural areas by providing good services through the implementation of the projects.HARO is an equal-opportunity employer, qualified applicants are considered for employment based on their skills, abilities, and experience without regard to age, ethnicity, religion, or physical disability.

Job Descriptions:

  • Budgetary and financial management

  • Assist in the budget review and update process.
  • Support the development of new budgets in consultation with field and SMT teams.
  • Assist in updating and analyzing budget follow-ups of the mission.
  • Support the preparation of financial reports according to the contractual deadlines.
  • Participate in the financial audits of the mission and lead the process of the transmission of documents and required information for auditors.
  • Know and master donor’s contracts rules and procedures to ensure the correct allocation and respect of HARO commitments towards its financial partners.
  • Support partners in the development and monitoring of new projects budget implemented in collaboration.
  • Contribute to any financial analysis or follow up of specific activities.
  • Ensure the respect and correct implementation of HARO procedures.

  •  

    Accounting management and monitoring

  • Monitor the monthly entry of bank and cash journals.
  • Do the correct accounting and budgetary allocation of journal entries.
  • Guarantee the quality and admissibility of the office’s accounting documents.
  • Monitor regular bank reconciliations and cash reconciliations.
  • Assist in the preparation of the cash flow forecasts
  • Ensure suppliers’ invoices follow-up and payment.
  • Lead the process of withholding tax payment and report, including the monthly and annual report.
  • Ensure the physical and digital archiving of the accounting records following HARO’s accounting management guidelines.
  • Contributes to the good cash management of the mission: relation with bank office, cash withdrawal, active role in the payment process, safe and cash box management.

 

  • Human resources and administrative management
  • Support the recruitment process (job description and announce, shortlisting and interviews), validate the employment contracts of local staff and organize together with the integration of new employees.
  • Contribute to and validate together with the Admin/HR/Finance Manager recruitment requests, contractual changes, disciplinary sanctions and termination decisions.
  • Follow-up the individual personnel files (for national and international staff) up to date according to the legislation in force in the country and ensure national staff work permit is obtained.
  • Support the development and application of the reference documents: internal regulations, staff statutes, contract models, pay slips, and employer’s register.
  • Ensure the implementation of appropriate working conditions and respect for health and safety rules.
  • Support the annual appraisal process of all staff.
  • Identify training needs together with the Admin/Fin/HR Manager, follow its implementation and monitor the training plan.
  • Prepare the monthly payroll operations of local staff.
  • Ensure that monthly timesheet for the team are circulated and monitor staff absences and leaves, ensuring that the soft record is updated and valid.
  • Responsible in staff tax payment and report, this includes ensuring that proper calculation and deduction is made on time.
  • Monitor and alert on any external regulation changes (labour law, fiscal monitoring…) that may affect the activities or the status of HARO in Afghanistan.

  • Procurement & Logistics

  • Confirm warehouse procedures are followed as described in the Warehouse Policy and Procedures Guidelines,
  • Supervise the fleet management team and ensure systems to track maintenance, fuel usage and vehicle scheduling.
  • Liaise with finance to ensure compliance and payment schedules; maintain service
  • Maintain inventory records of materials and materials flaw; oversee tracking of all assets.
  • Support Procurement regarding Procurement process, coordination with Service providers, Market assessments, securing Quotations in
  • Assist in developing and Review of the Monthly, Quarterly and Six months forecast for Operations.
  • Oversee database and file management for administration and logistics resources
  • securing Quotations in

Job Requirements:

  • A university degree in finance, business administration or a related field is required.
  • Strong analytical skills and ability to develop comprehensive and inclusive finance strategies and tools
  • Excellent knowledge of project cycle management and programming
  • Good reporting skills, with proven ability to write financial reports
  • Good interpersonal, communication and negotiation skills
  • Keen work ethic, thoroughness and working accurately
  • Languages: Dari, Pashto, English.
  • Proficiency in Microsoft Office Package, especially Excel

Submission Guidelines:

Qualified and interested Afghan candidates should submit his/her cover letter, and updated CV to the following email addresses: hr@haro.org.af.

Education documents are not required at this stage.

The subject line of the email must be (Operation manager, VA No: HARO/NGR-009/2024.
Only short-listed candidates will be invited for an interview.

Note: Application received without exact position title, vacancy no will be directly disqualified from the process.
 

Submission Email:

hr@haro.org.af

Apply


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