| Job Location: | Kabul |
|---|---|
| Nationality: | National |
| Category: | Purchasing-Procurement |
| Employment Type: | Full Time |
| Salary: | Based on Organization Salary Scale |
| Vacancy Number: | CARE-AF-1076 |
| No. Of Jobs: | 1 |
| City: | Kabul |
|---|---|
| Organization: | CARE AFGHANISTAN |
| Years of Experience: | Minimum of 7 years practical work experience in the field of Procurement & Contract Management in which 3 years must be specifically in the capacity of Procurement Specialist. |
| Contract Duration: | 3 Years |
| Gender: | Male/Female |
| Education: | The incumbent should have a Bachelor’s Degree in Business Administration, Management or Economics, MBA is preferred. |
| Close date: | 2024-11-09 |
CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.
1. Summary of Key Functions:
• Support AYIA Project Deputy Chief of Party (DCOP) for implementation of AYIA Project Procurement Management.
• Prepare & Review AYIA Project annual Procurement Plan based on Project Budget, CARE and Donor requirements and procedures for approval by AYIA Project AYIA Project Deputy Chief of Party (DCOP).
• Provide Procurement Management related information and technical advice on policies, procedures, systems and standards to AYIA Project AYIA Project Deputy Chief of Party (DCOP).
• Facilitation of Knowledge Building and Knowledge Sharing in AYIA Project Procurement Matters for AYIA Project Procurement & Logistics Officers in Kabul & Provincial Offices.
• Timely checking the FGMS System for newly approved PRs of AYIA Project and print out for assigning to the Team.
• To update the Procurement Tracker of AYIA Project on daily base in coordination of Procurement & Logistics Officers and share with AYIA Project AYIA Project Deputy Chief of Party (DCOP) on weekly bases.
2. Key Relations:
• Reports to the AYIA Project Deputy Chief of Party (DCOP).
• Supervises AYIA Project Procurement & Logistics Officers on all matters related to the delivery of Procurement support services in Kabul and Provincial Offices.
• Collaborate with Program, Finance, Internal Audit and Provincial Offices.
• Actively contributes to Procurement & Logistics Monthly Meetings to create an awareness on AYIA Project Procurement Management progress/challenges related issues.
Key Expected Results on Procurement & Contract Management:
• Full compliance of procurement activities with CARE AFG and Donor rules, regulations, policies and strategies, implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
• Support AYIA Project Deputy Chief of Party (DCOP) in finalizing AYIA Project Procurement Transactions i.e. PR, RFQ, SBA, Technical Evaluations Reports, Scoring Sheets, Selection Memos & PO.
• Check/confirm the quality and documentation of AYIA Project Procurement Files i.e. PR, RFQ, SBA, Technical Evaluations Reports, Scoring Sheets, Selection Memos & PO.
• Analysis of information for preparation of AYIA Project Procurement Plans for the project and monitoring of their implementation in collaboration with AYIA Project AYIA Project Deputy Chief of Party (DCOP).
• Support AYIA Project Deputy Chief of Party (DCOP) in implementation of proper monitoring and control of AYIA Project Procurement Processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with CARE AFG and Donor rules and regulation.
• Make sure CARE AFG and Donor Procurement rules and regulation i.e. Visibility & Vetting of the vendors based on the Procurement Threshold is strictly followed.
• Support AYIA Project Deputy Chief of Party (DCOP) in management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.
• Coordinate with AYIA Project Staff about the procurement committee members and increase transparency of the procurement transactions.
• Coordinate and communicate with AYIA Project Staff about the specifications of goods and services as needed and make sure to have proper Technical Evaluation Criteria for bulk procurement.
• Arrange Field Trips for the purpose of monitoring, conducting meeting and elaborating of CARE AFG and Donor Procurement Policy and requirements.
• Make sure that the required goods/services are complete and clear in terms of specifications, quantity, location and time.
• Survey frequently the market situation and collect data regarding the changes in the local market in connection with the upgrading of the vendor list and prices of items and present the report with recommendation to AYIA Project Deputy Chief of Party (DCOP).
• Advice AYIA Project Deputy Chief of Party (DCOP) to implement approved vendor list all the time and ensure that the supplier is reliable in offering the required goods and services in terms of reasonable price, better quality and on time delivery.
• Preparation & Tracking of AYIA Project Monthly Supply Chain Performance Reports (Procurement Efficiency, Cost Efficiency Savings & Supply Chain Efficiency) in coordination with Procurement & Logistics Officers in Kabul and the Provincial Offices and submission of the report by end of each month.
• Managing & Supervising AYIA Project Procurement KPI Trackers in coordination with Procurement & Logistics Officers in Kabul and the Provincial Offices.
• Review Procurement Status Report, analyze results with Country Office Standard Lead-Times, Key Performance Indicators and share it with AYIA Project AYIA Project Deputy Chief of Party (DCOP) on weekly bases.
• Any other task assigned by the supervisor.
Responsibilities on Safety and Security, Gender and Inclusion and Safeguarding and Child Protection:
[base location] at CARE are expected to adhere to Safety & Security responsibilities, emphasizing team and individual accountability to maintain a safe environment. This includes readiness, compliance, and active engagement to mitigate risks through awareness, reporting, and policy enforcement.
Gender equality and inclusion are fundamental at CARE, promoting equal rights and challenging discriminatory norms to achieve social justice. We foster an inclusive workplace respecting diverse gender identities, abilities, backgrounds, and experiences through dialogue, training, and diversity initiatives. All CARE staff must uphold ethical standards, following codes of conduct to prevent abuse, including sexual harassment, exploitation, and neglect. Regular monitoring ensures accountability to uphold these principles and support our mission of social justice and poverty alleviation.
Safeguarding Responsibilities:
Safety and Security Responsibility:
We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.
The incumbent should have a Bachelor’s Degree in Business Administration, Management or Economics, MBA is preferred.
Work Experience:
Minimum of 7 years practical work experience in the field of Procurement & Contract Management in which 3 years must be specifically in the capacity of Procurement Specialist.
Computer Skills:
Ms. Word, Excel, Power Point & Outlook.
Languages Skills:
• Full command of written and speaking English and Local Languages.
Previous Experience with USAID Funded Projects and knowledge of (OFAC, FAR, CFR & Vetting) will be a distinct advantage.
Safeguarding
CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel
CARE Afghanistan participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.