Médecins du Monde - France (MdM-F) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including Afghanistan. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

MAIN RESPONSIBILITIES: 

The Logistic Officer will: 
-    Implement procurement and logistics activities, in accordance with MdM standards, protocols and procedures on mission level.
-    Participate in the implementation of logistics activities (stock management, fleet, IT and other related tasks) in accordance with MdM procedures. 
-    Ensure all projects and office needs, including fleet, and assets are provided timely and efficiently.

ROLES: 

1-    Procurement 
-    Participate to the supply related activities upon request and support the supply unit depending on the workload. 
-    Ensure a follow up on all procurement activities following the logistic department requests. 
-    Participate in the archiving of procurement documentations both soft and hard copies. 
-    Participate in the establishment for BoQs for purchases involving rehabilitation and construction works. 

2-    Delivery follow Up / Stock management. 
-    Ensure to completion of procurement folders by ensuring that it has been followed by delivery documents (waybills, packing list and delivery notes).
-    Ensure each IN/OUT of goods and materials from stock/WH are documented by Waybills, stock request, stock IN/OUT and recorded in Stock Card and signed by requesters prior delivery.
-    Ensure the organization of the transport of goods by appropriate means of transport depending on the constraints on the ground (land, air, sea, rail, inland waterway): consult with forwarding agents, evaluate tenders, selection. 
-    Ensure the follow up of office and guest house consumable and prepare monthly MR in accordance with the logistic and finance coordination. 

3-    Transport / Fleet
-    Supervision and management of the transport of people to the mission: monitor the vehicle fleet,
-    Ensure all maintenances for vehicles, generators are due on time based on best procedures. 
-    Ensure there is standard filling system for MdM motorized assets.
-    Ensure all cars are equipped with first aid kits, fire extinguishers, spare tire, and emergency toolbox.
-    Ensure there is sufficient fuel stock for office generator and maintain the stock when needed.
-    Guaranty there is a vehicle movement schedule plan table in accordance with a drivers schedule define by the Logistic Officer

4-    Asset Follow Up / IT support. 
-    Ensure all MdM assets are registered and codified with numbering (refer to MdM Log Manual for details).
-    Ensure that asset is given to users, after completion of “Asset Reception Form”.
-    Make sure MdM assets are all in good condition (Motorized assets, office assets, projects tools, office/guest house assets/items. etc.).
-    Ensure that e-mail, and IT equipment are functioning properly. 
-    Provide monthly asset report and share with the Head of Logistic Department. 
-    Maintain any assets which require repair on time and or if not feasible, register under “Out of Order” asset list with the approval of the coordination. 

5-    Premises management / Security 
-    Guaranty the regular follow up of guest house and offices running by trouble shooting issues or malfunctions. 
-    Guaranty the follow up of payment related to guest house and offices charges (water, electricity, internet, rent) 
-    Ensure security guards are on duty respecting MdM security procedures in application in the country. 
-    Ensure security guards have access to basic security equipment (torch, mobile phone + charger and credit and MdM emergency contact list.

6-    General / Reporting
-    Participate to the logistics reporting mechanism and share reports in due time for the logistic manager or head of logistic to review it. 
-    Commit to the humanitarian principles of strict humanity, neutrality, impartiality, and independence.
-    Maintain the confidentiality of internal MdM materials, procedures, and information and only disclose such with the written approval of management.
-    Respect time including to work, meetings, deadlines, and other reasonable requests.
-    Maintain a good team spirit amongst staff and colleagues.
-    Commit to honest, high-quality work in all aspects of responsibilities.
-    Commit to a team spirit approach through capacity building of the managed staffs. 
-    Undertake any other tasks as reasonably assigned by supervisors.

7-    Human Resources
-    Plan annual leave for staff managed to ensure there is sufficient logistical resource available at all times.
-    Carry out performance appraisals for all staff managed every year and ensure that this staffs appraise their direct reports to the same timescale.

• A minimum of 4-6 years’ experience in similar position with NGOs & INGOs
  Bachelor’s degree or Master’s in the relevant field.
• Ability to use Microsoft Office Pack (particularly Excel)
• Choose procurement and transit rules, procedures and standards adapted to the professional situations encountered
• Identify and evaluate suppliers and service providers (delivery times, quality levels, compliance with negotiated conditions, etc.)
• Optimise order delivery routes
• Lead training sessions
• Study and analyses a market
• Negotiate with service providers, suppliers and various internal and external partners 
• Be able to adapt behavior to different audiences
• Be able to speak English and fluent in local languages (Dari & Pashto)
• Identify and characterize products corresponding to the identified needs
• Draw up the specifications for a purchase request, a call for tenders to be communicated to potential suppliers

The interested candidates should submit their applications with the updated CV, motivation letter, including references details and with supporting documents (certificates, diplomas etc.) to the following email – vacanciesmedecinsdumondeaf@gmail.com – no later than the closing date.

The reference Logistic Officer must be stated in the application subject to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.

Only shortlisted candidates will be contacted. Please note that MDM does not reimburse transportation cost if applicants are asked for interview or a test.

MDM does not charge fee at any stage of its recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process.