WDIO Background:

Watan Development and Initiative Organization is a non-governmental, nonprofit, nonpolitical, and independent organization dedicated to empowering and uplifting communities through sustainable development, social justice, and the enhancement of well-being for individuals and families. Since its establishment in 2014, we have tirelessly worked towards poverty alleviation, economic empowerment, education and skill development, health and well-being, gender equality, women's empowerment, agriculture and livestock, and environmental sustainability. Our goal is to improve living conditions, provide quality education and essential skills to individuals, enhance community health and well-being, achieve gender equality, improve agricultural productivity, and promote environmental sustainability.

With a passionate team of over ninety-seven individuals and a strong network of partners and supporters, we strive to bring about positive change by preserving and celebrating cultural diversity and heritage, fostering social cohesion, and promoting cross-cultural understanding and respect. We ensure program effectiveness and accountability through continuous monitoring, evaluation, and data-driven approaches. Our commitment to integrity, sustainability, accountability, innovation, empowerment, advocacy, and respect for diversity guides our efforts as we address pressing challenges such as poverty alleviation, education, healthcare, environmental conservation, women's empowerment, child welfare, and sustainable development.

Through innovative programs, advocacy efforts, and community engagement, Watan Development and Initiative Organization is at the forefront of driving sustainable solutions and empowering individuals to create a better future

WDIO is nationally based in Kabul and maintains field operations through five regional offices, with over ninety-seven staff members, located in Kabul, Bamiyan & Logar (Center-Region), Ghor & Herat (West-Region), Nangarhar, Laghman & Kunar (East-region), Takhar & Badakhshan (North-Region) and Kandahar (South-Region). WDIO maintains the departments of Program, Operation, Human Resources Finance, and Procurement. Each department operates according to the WDIO written policies and procedure manuals updated based on the context of the area where WDIO implementing projects.

Our Value:

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a Bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has decided to adopt the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows.

Job Summary

The Operations Manager works alongside Programme Managers to provide professional and timely financial, administrative, logistical, Security, and human resource management support. As a member of the Senior Management Team (SMT), the post holder is responsible for the smooth running of day-to-day finance and operations tasks; analysis of systems and processes, and making recommendations for continuous improvement. 

Main duties and responsibilities:

Financial

• Ensure that sufficient cash is available to meet immediate operational needs at the central and provincial level.
• Check and verify forms and vouchers to ensure that they are properly completed; the required supporting documents are attached; all donor, organizational, and statutory requirements are complied with and that they are duly approved in line with the approval authority limits in place.
• Ensure that expenditure is coded and captured correctly in the accounting system in terms of amounts, budget codes/lines, general ledger codes, project codes as well as any other analysis codes as may be applicable.
• Maintain cash controls such as regular cash counting and ensure that cash in hand and bank accounts are reconciled at least once a month.
• Maintain and monitor staff and supplier accounts to ensure that correct balances are reflected in the financial management system.
• Conduct physical verification of assets at the central and provincial levels as well as facilitate their disposal/write-off in line with organizational policy and the Afghanistan NGO law.
• Ensure a fair and equitable charging of common/shared costs among projects based on cost allocation methodologies in line with WDIO and donor policies.
• Ensure timely submission of tax returns for the provinces.
• Promptly assist Programme Managers and personnel in the development of proposals and operational budgets.
• Provide Programme Managers with complete, timely, accurate, and reliable financial information as well as discuss financial reports; establish and monitor follow-up action plans with them.
• Implement necessary corrective actions against the internal control weaknesses identified in the internal and external audit reports.
• Liaise with Office staff regarding provincial financial matters.

Administration and logistics

• Supervise and/or implement the day-to-day administration and logistics activities of the central and Provincial Office and maintain appropriate manual and computerized records.
• Ensure that all materials required for the projects are provided at the right quality, time, and place as per request and that all purchases are made in a cost-effective manner and in accordance with WDIO policy and procedure.
• Establish, maintain, and oversee up-to-date district and provincial office records, ordering, issuance/assignment, repair, and maintenance of all fixed assets and inventory items.
• Ensure proper coordination of meetings and workshops/conferences and associated services such as transport and lodging, for the central and provincial office.
• Ensure all legal obligations of the offices and guest houses, e.g., lease agreements, and maintenance contracts, are fulfilled and renewed promptly.
• Be an active promoter of healthy, safe, and well-maintained living/working environments.
• Ensure that hygienic and proper food and drinks are served to staff
• Supervise, mentor, and train administration and logistics staff.
• Prepare a procurement plan and ensure timely procurement of services, goods, and materials following WDIO as well as the donor’s procurement and logistics rules and regulations.
• Prepare annual, quarterly, and monthly spending forecasts linked to the project documents and monitor budget utilization.

Human Resources (HR)

• In close coordination with the HR department ensure all recruitment at the provincial level is conducted in a transparent manner and in accordance with the WDIO policy and labor law.
• Ensure that all records of all current and former personnel across the province are complete, accurate, and up to date at all times; including payroll records, and where required, submitted to SMT on time.
• Coordinate the safe and secure movement of staff and visitors and recording in the registration books.
• In close coordination with the HR department ensure that all staff have performance objectives set and they are reviewed regularly on time.
• In close coordination with the HR department, prepare capacity-building plans for staff in the central and provincial levels.
• Ensure all staff have clarity about their roles and responsibilities.
• Ensure the senior project staff have performance objectives and regular one-on-one meetings.
• Provide technical guidance and capacity development to the project team; build the capacity of staff through coaching, mentoring, and exploring learning opportunities.
• Deliver required training to the staff
• Determine the need for hiring part-time staff for technical input, draft terms of reference, and commission part-time staff on a need basis in close coordination with HR.

Security

• Take responsibility for managing the security of project staff and assets, in close coordination with the in charge of Security and the line manager.
• Ensuring that WDIO vehicles, premises, and equipment are compliant with basic security standards;
• To liaise with line managers at the district level and coordinate security-related information on behalf of the central office, get security updates from all districts, report to SMT daily, and security briefings to all staff, and visitors to the program upon arrival.
• Provide road security clearance and track all staff movement within the same province as well as between the Provincial office and main office daily in close coordination with the Head of Security and District Managers.
• Monitoring of security guards' circuit/patrol, ensuring registration of all items in/out, vehicle movement, visitor log books, and registration and visitor’s cards.
• Attend all NGO-related security meetings at the provincial level, share the minutes with the provincial project manager and HS, and circulate all security-related hot issues/incidents to all provincial staff from available sources including INSO.
• Any other duties as and when assigned by the line manager.

Job Requirements

Education Professional Qualification and Experiences 

Master’s or Bachelor’s degree in Finance, Accounting, Economics, or a related field from qualification from a well-recognized University.

At least 7 years of demonstrable experience in finance and operations management, of which at least three years should be in managerial positions with national or international organizations.

Proficiency in computer software including Accounting Software, MS Office, etc.

Skills

• Ability to deal with difficult, often challenging work situations.
• Behavioral role model for peers and fellow team members
• Competent in working with significant levels of autonomy and able to meet tight deadlines.
• A results-oriented approach to delivering work priorities in personal workload,
• Creative and innovative in conceptual and analytical thinking
• Sensitivity to gender issues.
• Good Conflict-handling skills
• Good Communication Skills
• Time management skills
• Fluent in Dari, Pashto, and English (written and oral).
• Personal integrity, sense of humor, intuitive and self-motivation
• Knowledge of personal strengths and weaknesses, active listener

Interested applicants could submit their CV and cover letter via the link below:

https://docs.google.com/forms/d/e/1FAIpQLSeMQOkYQJxessaCBhTD9nRNUQXJFqDn92sRGmymgWcBFhtoIw/viewform?usp=pp_url