Women Activities & Social Service Association (WASSA) was established in 2002 in Afghanistan as a non-governmental organization, committed to seeking ways for women's empowerment in Afghanistan. WASSA aims to promote women's equal participation in socio-economic sectors of the country. WASSA works directly with communities to bring change in the social attitude of the community regarding women.

An envision “Equal participation of women & men in all sectors of the country.

• Equal Opportunities: WASSA is dedicated to offering equal employment opportunities to all employees and qualified candidates, regardless of race, color, religion, gender, ethnicity, age, or disability.
• Safeguarding and Conduct: WASSA will contact previous employers to inquire about any history of sexual exploitation, abuse, or harassment during the candidate's employment, including incidents under investigation at the time the candidate left. Job offers are conditional on satisfactory reference checks. By applying, candidates confirm they understand and accept these procedures.
• Final Selection: The selected candidate must pass a background check and reference check. They will also be required to sign WASSA's Code of Conduct, PSEA (Prevention of Sexual Exploitation and Abuse), Safeguarding, and other relevant policies before receiving a final job offer/contract 

• Updating, reviewing, and improving administrative systems, policies, and procedures under line manager supervision.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Updating forms, manuals, templates, reports formats… for Admin department under line manager supervision.
• Cooperating with the management team to set budgets, monitor spending, and other expenses.
• Planning, scheduling, and promoting Organization events, including meetings, conferences, interviews, orientations, and training sessions but jointly with close coordination with related departments.
• Recruiting and training personnel and allocate responsibilities and office space with close coordination.
• Hiring (Jointly with HR and under line manager supervision), training, and evaluating admin staff, taking corrective action when necessary.
• Assessing staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the organization to facilitate other operations.
• Making and updating the inventory list for the organization in both Hard and Soft formats.
• On quarterly basis verifying the inventory list of main office and other branches of WASSA.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints jointly with other department.
• Ensure operations adhere to policies and regulations
• Supervising day-to-day operations of the administrative department and staff members.
• Collecting, organizing, and storing information using computers and filing systems.
• Provide assistance in filtering and forwarding communications to proper individuals and departments.
• Updating and implementing HR strategies and initiatives aligned with the overall organazition strategy.
• Planning, organizing, and controlling the activities and actions of the Admin/HR department.
• Managing the job description preparedness and placing job announcements.
• Doing long listing and short listing in close coordination with departments and line manager.
• Arrangement of interview in close coordination with departments and line manager.
• Managing the recruitment and selection process, employee onboarding, development, needs assessment and training.
• Report to management and provide decision support through HR metrics.
• Bridging management and employee relations by addressing demands, grievances or other issues.
• Supervision of Cleaners, guards and drivers on daily base.
• Nurture a positive working environment.
• Oversee and manage a performance appraisal system that drives high performance.
• Maintain benefits program under senior management supervision and approval.
• Ensure legal compliance throughout human resource management.
• Proper office management and receptionists’ supervisions
• Ensure the premises and working environment safety and security via related team
• Assure building maintenance and office equipment and furniture and seasonal preparedness.
• Ensure Cleanliness of all offices through related subordinate team
• Oversee the provision of food, and refreshments for staff and guests
• Staff movement and transportation management
• Travel arrangements including accommodation facilitation for guests and traveling staff

-     Proven working experience as Admin/HR Manager

-      Master or Bachelor’s degree (Economics, Management, and Social Sciences).

-     5 years of experience working in admin/HR

-     People oriented and results driven

-     Knowledge of HR systems and databases

-     Ability to architect strategy along with leadership skills

-     Excellent active listening, negotiation and presentation skills

-     In-depth knowledge of labour law and HR best practices

-     Strong familiarity with office communication tools, such as Microsoft Outlook and modern phone systems.

-     In-depth understanding of office management procedures and departmental and legal policies

-     Familiarity with financial and facilities management principles

-     Excellent organizational and multitasking abilities.

• Interested, qualified candidates should submit their information/request through the link (https://airtable.com/appdVJfvEbVAkiH8S/shruaSpAlXqUGflIt)
• Academic certificates or references do not need to be submitted at this time. These will be requested if an interview is called for.
• Only short-listed candidates will be invited for the written test and interview upon project approva