Nutrition Project Officer

About Première Urgence - Aide Médicale Internationale (PU-AMI)

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

پی یو ای ام آی که در سطح جهان به نام پی یو آی شناخته میشود یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد.

تیم های  پی یو ای ام آی متعهد به حمایت  و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد.  هدف عمده پی یو ای ام آی کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار  انهاییکه در نیاز فوری قرار دارند میباشد.

 ماموریت افغانستان  قدیمی  ترین مآموریت پی یو آی بوده و  با اولین مداخله در بخش صحی در سال1979  فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد.

تیم های پی یو ای ام آی در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه واش و خدمات  تردیدات یا تروما را ارایه میدارد.

 این اداره عمدتآ پروژه ها را در  بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور  از زمان شیوع  کرونا در  2020  تطبیق مینماید .

پی یو ای ام آی  همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر – اجرای فعالیت های صحی و واش در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است.

 در سطح جهان موسسه پی یو آی در 23 مملکت  جهان به  6 میلیون نفر  در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.

Responsibilities and particular assignments

General responsibilities

The Nutrition Project Officer is in charge of the management and implementation of the project activities in Paktika province. The project will respond to the malnutrition crisis and aims at strengthening acute malnutrition treatment facilities through support to the Therapeutic Feeding Unit (IPD SAM) in the province. Under the supervision of the Program Manager with closed coordination of the Health and Nutrition specialist, the Project Officer is directly responsible for the teams under his/her responsibility. Therefore, she/he should be fully aware and agree with their planning and their methodology.

An important part of his work is to ensure the coordination and negotiations with local authorities (PPHD, NPC, BPHS IP, Provincial Hospital, etc.), cluster systems and other NGOs in the area.

Tasks:

Under the supervision of the Program Manager:

- To implement, coordinate & monitor the project

- To coordinate, monitor & supervise the project staff

- To represent PU-AMI with the provincial partners and local authority. - Supervise the medical management of the projects (including pharmacy supply)

- To supervise the logistical management of the assets - To ensure the timely implementation of the project as mentioned in the work plan

- To track and monitor project progress according to work plan, project indicators, and budget

- To take action in order to accomplish the objectives and indicators of the project

- Capacity building of project teams

-Any other task given by the line manager.

Objective 1: Project implementation

Activities/main duties

• In close coordination with the Program Manager, follow up on achievement against indicators as defined in the project proposal
• Organize regular meetings with his/her teams
• Following up of the work plan and other detailed action plans
• Participate to the organization of the training, facilitate technical training when required
• Regularly visit the project locations (security allowing) for activity monitoring and quality checks
• Conduct technical supervision to the health facility and lead on-the-job training in the nutrition sector
• Actively take part in supervision and monitoring of the program, incl. monthly supervision analysis
• Revise and approve the planning of the team based on supervisions’ priorities.
• Set up and monitor indicators target tools
• Organize needs assessments and surveys and report contextual and need changes to Program Manager
• Supervise the medical and non-medical management of the projects.
• Ensure the program team is aware of project requirements, of technical guidelines, of SOP, and conduct briefing and refresher upon needs

Objective 2: Data collection, follow up and reporting

Activities/main duties

• Ensure data collection needs are well-identified.
• Ensure data collection tools are well designed, correctly in place and adopted.
• Check the accuracy of data with direct monitoring and supervision.
• Assist the project personnel with MEAL tools and in supporting them in their use.
• Provide field visit reports
• Support Program Manager with programmatic reporting as per NGO requirements 
• Preparation of cluster and donor reports as per requirements 
• Provide timely and accurate data and project-related information to the regional team, for external relation purposes
• Drafting Human Interest stories as per supervisor or donor requirements 

Objective 3: Project Monitoring and Reporting

Activities/main duties

• Responsible for IPD SAM monthly report  in timely and quality manner and share with Sharna Hospital HMIS/ focal person and confirmed himself for national Nutrition Database for entry
• Responsible for the monthly data analysis to know the trends, and provide feedback to the TFU staff with support of health and nutrition specialist
• Follow up the PMT (Projects Monitoring Tool) in collaboration with the Program Manager
• Regular monitoring of quality of services provided through field visits
• Identification of challenges in quality of implementation and follow up: finding solutions, incl. in close collaboration with support departments, and ensuring they are accurately implemented
• Developing tools for qualitative and/or quantitative follow-up
• Ensure means of verification and project documents timely and quality archiving (hard and soft copies)
• Prepare and submit timely project-related reports to PM, detailing progress against objective, achievement, challenges etc.

Objective 4: Logistics and Security Management

Activities/main duties

• Follow up on proper use of PU-AMI assets (equipment, consumables, kits, and drugs), ensure documentation of all asset transfers 
• Support the Program Manager to organize all procurements, distributions and purchases in accordance with budget and program needs
• Support PU-AMI engineer/WASH and Infrastructure team in following the construction and rehabilitation works
• Anticipate program needs and raise PRs (Procurement requests) according to finance and procurement requirements and procedures
• Use of and respect of PU-AMI logistics tools and procedures
• Support the security focal point in ensuring the security of program teams at all times
• Report any security incident to security focal point

Objective 5: Human Resources and Team Management

Activities/main duties

• Supervision of the human resources of the project: organization of their planning, ensuring their appropriate workload, management of their leaves etc.
• Organize the appraisals of the team
• Participate in staff recruitment, firing, and warning in accordance with PU-AMI rules and the labor law of Afghanistan. The final decisions are taken in consultation with the Program Manager and HR Regional Manager
• Delegate activities to the project team and monitor their performance.
• Ensures the teams is motivated, aware of responsibilities, and have clear job descriptions and tasks assigned
• Enhances team cohesion, positive work environment and sense of belonging and responsibility towards the beneficiaries

Objective 6: Finance

Activities/main duties

• Support the preparation and revision of program financial forecast
• Implement PU-AMI standards and procedures, contribute to improving them
• Support in respecting financial deadlines and following the monthly finance organization

Objective 7: Representation

Activities/main duties

• Coordinate activities with local stakeholders (shuras, elders, community representatives, health facility directors, cluster system, other NGOs)
• Serve as PU-AMI main Paktika focal point in close collaboration with Area Coordinator and Program Manager
• Represent PU-AMI in external coordination at the provincial level (PDC, PHCC and NPC/other sub-committees, PH) in the absence of Area Coordinator Maintain regular communication with the Area Coordinator and Program Manager to ensure alignment with PUI priorities and project objectives
• Report on external communication to the regional management team through minutes of meeting
• Attend to internal meetings

Objective 8: Accountability

Activities/main duties:

• In coordination with MEAL team, ensure that feedback channels are available and accessible to project’s participants
• Coordinate timely, complete and accurate response to complaints as per Program Manager instruction
• Contribute to technical and programmatic solutions, and to integration of feedback into programming (adaptive management)
• Actively participate in Monthly Accountability Meetings
• Adhere to PU-AMI organizational policies (incl. CoC, Child protection policy, anti-fraud and anti-corruption policy, PSEA policy) and report any policy violations, suspicions, or allegations through the whistle-blower mechanism

Qualifications/Requirements

• At least 2 years previous working experience in project management with a humanitarian organization
• Medical background (medical doctor, graduated from medical faculty, etc.)
• Additional academic background in public health will be considered as an asset
• Strong knowledge in Health, Nutrition, Mental Health and Psychosocial Support, Water, Sanitation and Hygiene Promotion will be positively considered being the sector of project intervention
• Previous working experience in SE province will be considered as an asset
• Experience of working with MoPH and other government bodies
• Good understanding of the BPHS/EPHS system
• Willingness to carry out frequent field visits throughout SE provinces
• Good level of English, including written (significant reporting) as well as Dari and Pashto
• Good interpersonal skills, regular interactions with external stakeholders
• Managerial skills: team management
• Ability to work under pressure
• IT skills, computer literacy, including database management (beneficiary database, etc.), MS office (Excel, Word, PowerPoint etc.)
• Good understanding of security, follow up on security situation

Dear candidates,     

To apply for this vacancy, please use the following link provided below:

https://forms.office.com/e/Jd75xVp5pg

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

While applying, if you faced any technical issues, please send only message to the below WhatsApp number: 00093708265988  

Make sure to press submit at the end of the application.  

Please note:  

       You are allowed to apply only before the closing date  

Only the candidates who meet the mandatory qualifications/requirements will be considered for the longlist  

A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

If you are not invited for a technical test within a month’s period of time, please consider that your application was not considered for this vacancy.

Female candidates are highly encouraged to apply!

Validated copies of academic certificates/diplomas will be requested only if called for an interview   

Kind regards,    

The PU-AMI HR Team