About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action - helping people triumph over adversity and build stronger communities from within.

General Position Summary 

The Archive Assistants will be responsible for checking, reviewing, compiling, sorting, scanning, digitizing the documents and maintaining all the documents in hard copies) of the HR, Finance, Operations and Program Archives with the coordination of Archive Officer. The Archive Assistants will report to the Archive Officer and will work closely with the Focal point of each department.

SAFEGUARDING RESPONSIBILITIES:

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

ESSENTIAL JOB FUNCTIONS:

Checking/reviewing: Check files in the filing cabinets/shelves and boxes.

• Check and review all files of the Archives of each department.
• Compile and separate them as required (separating the documents of the relevant files via separators).
• Report and highlight the missing files/documents of each department, locate the missing documents and complete the files.

Sorting & Labeling: Preparing of labels for those files which currently available and haven’t been sorted correctly, will prepare them labels and sorted and store them in specific area which already renamed for such program & Project by date, name, project, years.

• Should sort all the files and follow HQ archive guide for the labeling of boxes (given by the team).
•  Label all the files/make a note to file for missing documents/files.
• Provide labels for existing files and a note for non-existing files based on the list provided.
• Scane and properly store the documents in soft (digitize) and hard copies.

Data Entry/ Reporting:

• Make a comprehensive list of all the files checked and sorted, the format will be provided.
• Generate weekly report for the activities done.
• Generate a final report for the activities done.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our program participants and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

• Bachelor’s degree in business administration preferred.
• 1 -2 years of relevant experience including experience in roles of a clerical/administrative nature.
• Experience in working with an ethnically diverse team in a sensitive environment.
• Ability to work on multiple tasks and prioritize effectively.
• Time Management skills required.
• Filling system management skills required.
• Good organizational skills and attention to detail.
• Ability to maintain confidentiality in all professional interactions and matters.
• Ability to work independently and in a team.
• Knowledge of using the IT equipment i.e. scanners and printers.
• Fluency in English (Verbal and writing), Dari and Pashto, required.
• Basic Computer Skills in office packages (Word, Excel, Power Point etc).

To apply for this position, please submit your CV and Cover letter, with the vacancy number and position title (MCA119-2024 Application for (Archive Assistant ) in the subject line, by email to af-vacancieskbl@mercycorps.org.

The deadline for submission is the close of business on 31-July-2024 applications received after the closing date and without a subject line will not be given consideration so, please make sure you put the vacancy number and title on the subject of your email, or your application will be disregarded by the system.

Please note that only shortlisted candidates whose application responds to the above criteria will be contacted for the written test/interview.

Note: Please note that MCA will provide office space and facilities only and is not providing any lodging facilities for its Team Members/Employees in HQ and field offices and it is the employee’s responsibility to arrange the lodgings for themselves if they work in a field office other than their home province.

Ps. Females are highly encouraged to apply for the MCA Open positions.