4 months ago

Finance Officer

PU-AMI
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This job is expired

Position Title: Finance Officer

2024-09-07    Ghazni     Full Time     872

Job Location: Ghazni
Nationality: National
Category: Admin-Clerical Finance
Employment Type: Full Time
Salary: As per the Organization's salary scale
Vacancy Number: PU-AMI/HR/GZN/002434
No. Of Jobs: 1
City: Ghazni
Organization: PU-AMI
Years of Experience: At least 3 years’ experience in a similar position and relevant finance &-accounting experience with NGO/ INGOs.
Contract Duration: 7 Months
Gender: Male/Female
Education: University degree in Business Administration/ Commerce/Economics/ Master’s degree in relevant field or ACCA
Close date: 2024-09-07

About PU-AMI:

About Première Urgence - Aide Médicale Internationale (PU-AMI)

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

 

پی یو ای ام آی که در سطح جهان به نام پی یو آی شناخته میشود یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد.

تیم های  پی یو ای ام آی متعهد به حمایت  و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد.  هدف عمده پی یو ای ام آی کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار  انهاییکه در نیاز فوری قرار دارند میباشد.

 ماموریت افغانستان  قدیمی  ترین مآموریت پی یو آی بوده و  با اولین مداخله در بخش صحی در سال1979  فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد.

تیم های پی یو ای ام آی در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه واش و خدمات  تردیدات یا تروما را ارایه میدارد.

 این اداره عمدتآ پروژه ها را در  بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور  از زمان شیوع  کرونا در  2020  تطبیق مینماید .

پی یو ای ام آی  همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر – اجرای فعالیت های صحی و واش در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است.

 در سطح جهان موسسه پی یو آی در 23 مملکت  جهان به  6 میلیون نفر  در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.

Job Descriptions:

Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

  • Bank and Cash Management
  • Payment Processing
  • Accountancy
  • Budget follow- up
  • Liaison with local authority

Objective 1هدف اول : Bank Management and Payments

Activities/Main dutiesفعالیت ها/ وظایف عمده:

  • S/he is responsible to make all the wire transfers to the suppliers, payroll, partners and administrations.
  • S/he is responsible for Safe and give the cash to finance assistant based on need.
  • S/he is responsible to validate the Purchase files and authorization of payment according to thresholds.
  • S/he is responsible to coordinate with Kabul office for payments above authorization limit. 
  • S/he marks all invoices on the day of payment and files all invoices on PU-AMI vouchers and according to the numbers set by Saga software.
  • S/he makes sure that there is a positive balance in bank accounts before proceeding to payment.
  • During the monthly accounting closure, s/he is responsible to fill the bank reconciliation sheets.
  • S/he makes sure that no expenses whatsoever are made without prior authorized signatures in the proper formats for all prior authorized signatures (expenses orders / purchase orders).
  • S/he makes sure that all the forms regarding admin procedures are correctly filled before payment.
  • S/he record all the expenditures in the bank book. Bank balance must be reconciled with bank book at the end of the month.
  • S/he is responsible of the good financial codes on all order forms.
  • S/he assists Reginal and Kabul finance department in case of audit of projects.

Objective 2هدف دوم: Tax Management

Activities/Main dutiesفعالیت ها/ وظایف عمده:

- He is responsable for prepare the field tax reports (salary, supplier, and rental) and share with -Kabul office for payment on monthly basis.

- He is responsible to follow-up with Kabul office for all the tax issues, tax filling.

-S/he is responsible to prepare tax certificate and hand over to logistics for further submission to suppliers on request.

Objective 3هدف سوم : Finance & Budget Management

Activities/Main dutiesفعالیت ها/ وظایف عمده:

  • S/he is responsable to update Field committed, SAGA reconciliation, update forecast and allocation table update in FFU on monthly basis and shared with Regional Office.
  • S/he is responsible to update FFU field committed for all the stages, forecast to PR, PR to PO, and PO to payment regularly.
  • S/he is responsible for reviewing staff, vehicle, and other expense allocations in accordance with the allocation table and BFU.
  • S/he is responsible to prepare monthly cash request for the base with support of logistics, HR  and program departments are share with Kabul office every month.
  • S/he is responsable to coordinat with Kabul office for cash transfer to base bank accounts

Objective 4هدف چهارم : Ensuring that the accounting procedures are properly followed regularly

Activities/Main dutiesفعالیت ها/ وظایف عمده:

  • Make sure the procedure regarding advances, and other incentives are properly implemented.
  • Check that expenditures properly allocated as per donors requirements.
  • Check that expenditure justifications are in line with PU-AMI rules and Afghan Law

Objective 5هدف پنجم : Accountancy

    Activities/Main dutiesفعالیت ها/ وظایف عمده:

  • S/he is responsable for monthly accountancy of the base and share the monthly closing pack with Kabul office in coordination with the regional office.
  • She/he will respond, in time, to any query received on monthly closing pack from Kabul office
  • Ensure that all soft and hard copies of accounting files are properly archived and shared with the Kabul office on timely manner.

Objective 6هدف ششم: Liaison with local authorities / Provincial bases

Other activities/Main dutiesفعالیت ها/ وظایف عمده:

  • She/he liaises with the relevant provincial directorates for the all PU-AMI related financial reports, introduction letter.
  • S/he is responsible to liaise with Kabul office for all taxes related issues.
  • S/he is in charge of the preparation of the cheques, transfer sheets, other forms for all operations on bank account.
  • If necessary, she/he ensures appropriate training to base finance, Logistics, HR and program department on Finance and compliance.
  • She/he participates of the good flow of communication with in base, regarding all documents and information to be shared with Region & Kabul on regular basis.

Job Requirements:

Qualification/ Requirements تحصیلات و شرایط لازمه

- Education Degree: University degree in Business Administration/ Commerce/Economics/   Master’s degree in relevant field or ACCA

- Work experience: at least 3 years’ experience in a similar position and relevant finance &-accounting experience with NGO/ INGOs.

-Knowledge and Skills: Knowledge in SAGA will be a real asset for the applicant,

-Accounting procedure in NGO, good reporting skills (MoE and MoF and etc).

-Language: Fluent in English, Dari and Pashto.

-Computer Skill: Expert with MS office.

- Detailed oriented

- Analytical thinking

- Organizational skills

Submission Guidelines:

Dear candidates,     

To apply for this vacancy, please use the following link: 

https://docs.google.com/forms/d/e/1FAIpQLSfKp4N5vp1WQr1vOKFb-vCKj1L_FL-6QR8Ua93oiz1V_e7HrQ/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.  

Make sure to press submit at the end of the application.  

Please note:  

       You are allowed to apply only before the closing date  

Only the candidates who meet the mandatory qualifications/requirements will be considered for the longlist  

A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

If you are not invited for a technical test within a month’s period of time, please consider that your application was not considered for this vacancy. 

Female candidates are highly encouraged to apply

Validated copies of academic certificates/diplomas will be requested only if called for an interview.   

Kind regards,    

The PU-AMI HR Team

Submission Email:

https://docs.google.com/forms/d/e/1FAIpQLSfKp4N5vp1WQr1vOKFb-vCKj1L_FL-6QR8Ua93oiz1V_e7HrQ/viewform

Apply


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