12 days ago

Admin/Finance Officer

Organization for Women Empowerment (OWE)
(Job has been expired)

Position Title: Admin/Finance Officer

2024-09-11        Kabul       Full Time        463

Job Location: Kabul
Nationality: Afghan
Category: Admin-Clerical Finance
Employment Type: Full Time
Salary: According to Organization Policy
Vacancy Number: OWE-HR-070
No. Of Jobs: 1
City: Kabul
Organization: Organization for Women Empowerment (OWE)
Years of Experience: Minimum of five years of relevant experience in finance and administration, preferably with NGOs.
Contract Duration: One year with possible extension
Gender: Male/Female
Education: Bachelor’s degree in Finance, Accounting, or a related field.
Close date: 2024-09-11

About Organization for Women Empowerment (OWE):

Organization for women empowerment (OWE) was established in 2014 as a non-profit and development organization - registered with the NGOs Department of the Ministry of Economy, the Islamic Republic of Afghanistan. OWE aims to help impoverished communities, particularly women, youth, and children to gain social, economical, and political potency through raising awareness, capacity building, educational and vocational skills training, and creating professional opportunities. OWE is a women’s organization for women. OWE's learning experience as a development organization comes from its working association with communities in different areas of Afghanistan. More importantly, OWE is one of the successful organizations in the community, NGOs Coordination Bureau, and region.

Job Descriptions:

Finance Responsibilities:

  • Financial Management: Oversee daily operations of the finance department, including staff mentoring and development. Ensure adherence to financial policies and procedures.
  • Budget Monitoring: Track expenditures for individual programs against budget allocations. Provide timely and accurate advice on budget variances and ensure reconciliation between management information and ledger records.
  • Payroll Management: Supervise the preparation and processing of monthly payroll for all staff.
  • Budget Planning: Develop and manage the budget plan for the organization and its project activities. Regularly review and adjust budgets as necessary.
  • Procurement Assistance: Support management in the selection of goods and services for procurement, ensuring cost-effectiveness and compliance with organizational policies.
  • Compliance and Documentation: Ensure compliance with payment standards and donor documentation requirements. Maintain budgets and monitoring systems in accordance with donor regulations.
  • Reporting: Prepare and present financial reports, including journal entries, ledgers, trial balances, income statements, balance sheets, cash flow statements, and statements of changes in equity. Generate and submit daily, weekly, monthly, quarterly, and annual reports to high authorities and donor organizations.
  • Audit and Control: Conduct regular audits of all financial aspects of OWE projects, including educational programs, and report findings to line managers and the executive director.
  • Cash and Bank Management: Update and balance cash and bank books on a daily basis. Reconcile bank accounts monthly and match cash with ledger balances at the end of each business day.
  • Accounting Principles: Ensure adherence to generally accepted accounting principles (GAAP) and audit standards. Evaluate and enhance internal accounting procedures, systems, and controls.

Administrative Responsibilities:

  • Personnel Records Management: Maintain and organize personnel files, including job descriptions, work contracts, action plans, mission letters, bio-data, national identity documents, resumes, evaluation forms, and ID cards.
  • Timesheet Management: Monitor daily timesheets, collect monthly timesheets, and track staff absences and leave forms. Summarize leave data for updating the salary database and ensure accuracy in presence and absence statements.
  • HR Support: Assist the HR Manager with the scheduling and coordination of tests and interviews for applicants. Support HR in preparing six-monthly reports for ministries.
  • Office and Vehicle Management: Oversee office support staff at field locations, including drivers and guards. Maintain vehicle records, monitor vehicle movement, and handle related administrative tasks. Arrange rental contracts for project offices and community spaces as needed.

Job Requirements:

  • Education: Bachelor’s degree in Finance, Accounting, or a related field.
  • Experience: Minimum of five years of relevant experience in finance and administration, preferably with NGOs.
  • Technical Skills: Proficiency in QuickBooks and MS Office applications.
  • Communication: Strong verbal and written communication skills in local languages and English.

Submission Guidelines:

interested and qualified Afghan Candidates with the required qualifications and experience should submit their CVs to: admin.hr@owe.org.af and copy to owe_kabul@yahoo.com.

In the e-mail subject line, please put the job title & vacancy number of the position you are applying for, otherwise your applications will not be screened.

CVs will not be accepted or considered after the closing date. Only short-listed candidates will be contacted for the written test/interview.

 Do not submit academic certificates with the application. These can be requested if the candidate is selected.

Submission Email:

This job has been expired!

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