Male
| Job Location: | Kabul |
|---|---|
| Nationality: | Afghan |
| Category: | Admin-Clerical Finance Management Purchasing-Procurement Communication |
| Employment Type: | Full Time |
| Salary: | |
| Vacancy Number: | VA/2024/B5101/29113 |
| No. Of Jobs: | 1 |
| City: | Kabul |
|---|---|
| Organization: | UNOPS |
| Years of Experience: | A minimum of 5 years of relevant experience related to project support for candidates with a High School Diploma. |
| Contract Duration: | Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance |
| Gender: | Male |
| Education: | Completion of secondary school is required. |
| Close date: | 2024-11-05 |
Background Information - UNOPS
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.
Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).
At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.
Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.
Background Information - Afghanistan
Afghanistan
With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services.
The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.
Background Information - Job-specific
Under the direct supervision of the Senior Project Manager (who reports to the Head of Project), the Project Management Support - Senior Assistant provides administrative and coordination support to the Senior Project Manager in the effective planning, management and delivery of the project in line with the project framework. They provide support on monitoring and reporting of progress, risks and issues for the project and contribute to the ongoing development and continuous improvement of the project capabilities.
Functional Responsibilities
Summary of Key Functions
Administrative support
Coordination and reporting
Knowledge management
1. Administrative support
Provide administrative support in the regular organization of the Project Steering Committee/Board meetings and internal project management team meetings.
Ensure agenda and minutes of meetings are prepared, approved and circulated in a timely manner and that agreed action points are followed up on.
Provide administrative and substantive support in organizing quarterly donor coordination sessions, including the documentation to update donors on the Project’s overall progress, funding needs, challenges, etc.
Manage the Head of Project’s field travel calendar and key appointments with external stakeholders.
Perform any other responsibilities or activities that may be reasonably required by the Senior Project Manager.
2. Coordination and reporting
Ensure that weekly, monthly, quarterly and annual updates of the project against key milestones are prepared in a timely manner, highlighting areas needing improvement.
Coordinate and follow up with the Monitoring and Evaluation Officer in preparing the quarterly report sections related to key achievements, coordination with stakeholders, implementation schedule and key challenges, before final approval by the Senior Project Manager.
Coordinate with and support the Communications Officer in preparing for key events and media related workshops, press conferences, etc. involving UNOPS management team and others.
Support the Senior Project Manager in following up on donor Implementation Support Mission (ISM) action point updates and in preparing presentations for key events, including donor missions.
3. Knowledge management
Assist with logistics support and organization of webinars, training and learning initiatives on project related topics (including the technical set-up of such events).
Contribute to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices.
Impact of Results
The effective and successful achievement of results by the Project Management Support - Senior Assistant directly impacts on the performance of the project, in particular through ensuring smooth and effective implementation. It confirms UNOPS’ role as a key and trusted partner to the World Bank, and UNOPS’ position as a critical service provider, in all challenging work environments. Given the current political and humanitarian situation in Afghanistan, this project would support the urgent repositioning of AFCO and strengthen UNOPS presence and visibility in Afghanistan, raising the profile of UNOPS in the global humanitarian context.
Monitoring and progress controls will be in accordance with work plans that the Supervisor and incumbent will prepare at the beginning of the assignment.
Education/Experience/Language requirements
a. Education
Completion of secondary school is required.
A first-level university degree (e.g. Bachelor) in Business Administration, Management, Project Management, or other Social/Behavioral Science is considered an asset and may be considered as a substitute for 4 years of work experience.
b. Work Experience
A minimum of 5 years of relevant experience related to project support for candidates with a High School Diploma, or
A minimum of 1 year of experience related to project support for candidates with a Bachelor degree.
Experience working with national and international organizations that are contributing to the reconstruction and development of Afghanistan is a significant advantage.
Knowledge of UNOPS’ project management tools is an asset.
c. Languages
Fluency (oral and written) in English is required.
Pashto and Dari languages are desired.
Please click on the below link for actual vacancy announcement to see the complete details and submission guideline as this is only an attempt for attracting female applicants for gender parity in organization. Please make sure you fill your profile/application properly with all relevant details in order to be considered for the next stage of recruitment/selection.
https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=29113