AEHDA-Org Establishment

The Afghanistan Educational and Health Development Aids Organization (AEHDA) is a non-profit, non-political, non-sectarian, and non-governmental humanitarian organization, led by women. Initially established as an association in July 2003, AEHDA was re-registered as a Non-Governmental Organization (NGO) with the Ministry of Economy (MoEc) of Afghanistan in late 2020, under registration number 5085.

AEHDA is an active member of key national and international bodies, including the National Health Cluster, the Mental Health and Psychosocial Support Technical Working Group (MHPSS TWG), the National Nutrition Cluster, the Food Security and Agriculture Cluster (FSA), ACBAR, UNGM (#903905), UNDP, and the UNPORTAL.

   AEHDA’s mission encompasses a wide range of humanitarian and developmental activities, which include: Education, One Health Approach ,Healthcare, Public Nutrition, Mental Health Psychosocial Services (MHPSS) ,Water, Sanitation, and Hygiene (WASH),Food Security, Human Rights, Gender-Based Violence (GBV), Women, Youth, Adolescents, and Children’s Rights, Advocacy and Communication, Training and Capacity Building, Research and Development

AEHDA-Org Vision

AEHDA envisions empowering Afghan women, youth, children, and vulnerable groups through equitable access to quality education, healthcare, well-being, sustainable livelihoods, and essential services, fostering a prosperous and resilient Afghanistan.

AEHDA-Org Mission

AEHDA is committed to empowering Afghan women, youth, children, and vulnerable groups by providing accessible, quality, and sustainable education, healthcare, mental health and psychosocial support, livelihood opportunities, and essential services.

We strive to foster community resilience, social cohesion, and economic growth, ultimately contributing to a prosperous and self-reliant Afghanistan

1. Position Summary

The Finance Officer will oversee AEHDA's financial activities, ensuring accurate financial reporting, budget management, and compliance with donor regulations and organizational policies. This role requires a strong understanding of financial management, organizational budgeting, and donor-funded project requirements to support AEHDA’s institutional and programmatic goals.

2. Key Responsibilities

Financial Management and Reporting

• Maintain and update financial records for all AEHDA projects, ensuring accuracy and compliance with organizational and donor standards.
• Prepare monthly, quarterly, and annual financial reports, providing detailed analysis of income, expenditures, and budget variances.
• Ensure timely financial reporting to donors, partners, and internal stakeholders in accordance with specified timelines.

Budgeting and Forecasting

• Assist in the preparation of annual budgets and financial forecasts.
• Monitor and track budget performance, identifying variances and making recommendations for corrective action.
• Support program staff in budget planning and management, providing insights and tools for efficient financial resource allocation.

Compliance and Audit Preparation

• Ensure compliance with AEHDA's internal controls, policies, and donor requirements.
• Prepare documentation and coordinate with auditors during internal and external audits.
• Maintain awareness of relevant financial regulations in Afghanistan to ensure compliance.

Cash Management and Disbursements

• Oversee cash flow and ensure sufficient funds are available for project and operational needs.
• Process payments, maintain cash advances, and conduct monthly bank reconciliations.
• Manage payroll and ensure timely disbursement of staff salaries and benefits.

Financial Systems and Capacity Building

• Support the development and maintenance of financial management systems and tools.
• Train and support program and field staff on financial policies and budget management.
• Ensure all financial documentation is filed accurately, securely, and in a way that is accessible for future reference.

3. Policies

Protection from Sexual Exploitation and Abuse (PSEA) Policy

• AEHDA enforces a strict zero-tolerance policy for Sexual Exploitation and Abuse (SEA). AEHDA does not tolerate any form of sexual misconduct, and all potential candidates will undergo thorough background checks and vetting processes.
• The Finance Officer is required to uphold AEHDA’s commitment to safeguarding vulnerable populations and to report any incidents or suspicions of SEA.

Anti-Corruption and Anti-Fraud Policy

• AEHDA maintains a zero-tolerance approach toward fraud and corruption in all forms. The Finance Officer must act in accordance with this policy, promoting integrity, accountability, and transparency in all financial dealings.
• The Finance Officer is responsible for identifying and reporting any suspicious or potentially fraudulent activities and ensuring strict compliance with both organizational and donor-specific anti-fraud requirements.

1. Qualifications and Skills

• Education: Bachelor's degree in Finance, Accounting, or a related field (Master's degree or professional certification, such as ACCA, CPA, preferred).
• Experience: Minimum of 3-5 years in finance or accounting roles, preferably within an NGO or similar organization.
• Skills:
  • Strong knowledge of accounting principles, budgeting, and financial analysis.
  • Proficiency in QuickBooks and other accounting software, as well as Microsoft Excel.
  • Excellent attention to detail and ability to manage multiple tasks under tight deadlines.
  • Good communication and interpersonal skills, with the ability to work collaboratively across departments.

2. Work Conditions

• Location: Primarily based in Kabul, with occasional travel to regional offices as required.
• Working Hours: Full-time position with flexibility for additional hours as needed during peak reporting periods.

Interested candidates are requested to send their CVs along with other relevant supporting documents to the email address below by 25 November 2024.

Email SUBJECT: Vacancy Number: 006/GD/ASP-MHPSS/2024
(Applications without the correct vacancy number in the subject line will not be accepted.)

Submission Requirements:

• All application documents should be in a single ZIP folder.
• Only candidates with relevant field experience in health and an educational degree in a related field will be considered.
• A Cover letter is required in the first email submission.

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