The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC is the recipient of a new, USAID-funded 5 year basic education program, named the Accessible and Quality Basic Education (AQBE), Afghanistan. The AQBE will support more than 200,000 children in both  public and CBE education across 8 provinces to address key barriers and challenges facing equitable access to quality learning through:

1. Improving the delivery of quality instruction in foundational skills and the delivery of wellbeing support for students by educators;
2. Reinforcing community school management and family engagement to sustain access to learning;
3. Increasing the transition rate of CBE students into public schools; and
4. Sustaining equitable learning opportunities for all learners.

The AQBE project, under the leadership of the Chief of Party (COP), is housed by the IRC, but includes a dedicated Project Management Unit (PMU), who is in charge of ensuring coordination across the 7 AQBE partners, technical standardization for all project delivery, and transparency, accountability and reporting to USAID for all supported activities.

Scope of Work:

Provincial Operations Officer position is subject to Donor Approval. The responsibilities are as following:

Coordination

• Liaise with partner finance and operations staff to provide technical guidance in consultation with PMU Sr. Finance and Grants Manager.
• Liaise with Partner and PMU MEAL in ensuring all payments are duly approved, disbursed, and recorded.
• Liaise with Provincial Program Manager on daily activities related to finance and other project operations.
• Get involved in budget realignments and revisions, as applicable to location.
• Liaise with PMU Director of Finance and Administration in escalating issues that can be of high risk. Support PMU finance team conducting audits and monitoring as necessary.

AQBE Cash Distribution Activities

• Close familiarization with IRCs cash documentation guidance and policies including Cash Relief Operating procedures (CROPs) authority matrix and compliance checklists.
• Preparing pre and post cash distribution documents as per the IRC guidelines and checklist.
• Make sure the beneficiaries who receive the items, cash or services are available in the targeted IRC plan and activities.
• Sharing pre-determined documents and taking approval from the authorized persons.
• Assisting cash hawala/bank parties in cash distribution process.
• Make sure all cash distribution documents are processed and approved for bank final payment.
• Supporting PMU Finance team in preparing cash disbursement reconciliations and approvals.
• Liaising with PMU finance for ensuring timely payment to Hawala agent in line with approved disbursements.
• Tracking payment to beneficiaries against Hawala agent Master procurement agreement (MPA) and payment on monthly basis.
• Develop monthly cash distribution reports.
• Ensuring proper and timely data filing both in hard and in soft on Box.

Other Operational Tasks

• Raising PR/PO’s at local level for office needs.
• Ensuring timely delivery of items, recording, and ensuring utilization as per plan/needs.
• Ensuring all procurement documentation is duly approved and documented.
• Liaise with PMU finance on timely payments for vendors.
• Any other administrative function as requested by line manager, the Provincial Program Manager.
• Fleet Management, responsible for transport arrangement for distributions in coordination with the line manager.
• Support PMU team in partner monitoring and audits.

Integra Tasks

• Liaise with CO Finance to ensure codes for the project are kept up to date.
• Coding of expenses in line with approve budget and codes.
• Ensure the uploaded information is correct.
• Ensuring all record keeping in Integra with due approvals.

Monitoring and Trainings

• Monitoring of partner finance activities with documentation, compliance needs, and per approved policies.
• Provide on the job coaching to partner finance and operations staff.
• Conduct capacity development assessment and support PMU team on conducting CDP activities and other trainings as necessary.

Main Responsibilities:

• Ensure USAID compliance with all financial, supply chain and HR related processes undertaken by AQBE partners during cash disbursement activities and trainings.
• Ensure that AQBE partners have adequate training and capacity to undertake cash disbursements under AQBE project.
• Be part of AQBE project review meetings, monitoring visits, and capacity development initiatives.

Be eyes and ears for AQBE PMU team on all partner operational matters.

• 3-4 years of working in operations (finance, supply chain) 
• USAID-specific budgeting and finance experience preferred. 
• Bachelor’s degree or equivalent experience, master’s degree is preferable in finance. 
• Excellent communication and coordination skills 
• Excellent communication skills in Pashto and Dari.
• Wiling to travel and conduct field visits regularly.

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

Please apply using the following link.

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/56634?c=rescue

Applicaitons recieved via any other means such as E-mail or in hard copy will not be considered. 

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date it means that your application has not been successful for the post.

IRC Afghanistan AQBE Office, Qala-e-Fathullah, Street # 2, District 10.