Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Internal and external candidates are eligible to apply to this vacancy, particularly qualified female candidates, 

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

Second tier candidates include:

All external candidates, including those on third party contract (CTG).

Under the direct supervision of the Supply Chain Officer in Afghanistan and the overall supervision of the Head of Suboffice, the incumbent will be responsible and accountable for the Procurement and Logistics activities for IOM Mission in Herat, Afghanistan measured by the below objectives:

• Best value sourcing and value for money
• Availability and quality assurance
• Compliance and stewardship and
• Productivity, effectiveness, and efficiency

1. Assist the Supply Chain Officer on the strategic planning for the Procurement and Logistics needs particularly related to IOM Afghanistan Country Office.
2. Organize and maintain systems/procedures for procurement and logistics activities in Herat and Sub-Offices when required in coordination with the focal staff.
3. Solicit bids and prepare bids analysis summary for conformity to specified requirements, conduct supplier appraisals and select suppliers, taking consideration while conducting a bidding process, the value of money, quality, compatibility, payment method, warranty, after selling services, and the company profile / reputation.
4. Facilitate approved Purchase Requisitions and convert Purchase Orders into WAVE accurately in a timely manner and monitor that all project commitments are cleared before projects closure.
5. Make sure appropriate monthly closure of open POs and PRs through WAVE is done and necessarily follow up is made for commitments pending clearance.
6. Follow-up on purchase orders status and keep requestors abreast of delivery lead time and timely inform any changes that may affect or modify the pre-determined delivery conditions.
7. Conduct review of vendor invoices to ensure compliance with POs/Contracts and goods/works/services received and submit with complete supporting documentation Payment Requests to the Finance Unit. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.
8. Initiate and process Long Term Agreement of recurrent requests of goods and services to shorten processing and delivery lead time whenever such requests are received and ensure proper filling of the process.
9. Ensure that all contracting procurement files are systematically archived and managed with proper labeling.
10. Assess the local market through conducting Market Survey in the regions to prequalify existing and commendable vendors for vendor database.
11. Coordinate with MSCU for the procurements goods and services that fall within the centralized IOM Global Long-Term Agreements.
12. Timely provide required documents (Copy of Purchase Orders, PRF among others) to Warehouse colleagues for reception plan and space arrangement.
13. Perform any other duties that may be assigned.

Required Competencies:

  VALUES - All IOM staff members must abide by and demonstrate these five values:
 

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   

CORE COMPETENCIES - Behavioural indicators
 

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Interested candidates are required to apply through the below online system. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by clicking HERE for External candidates.

If you agree with above, please proceed to the online application form by clicking HERE for Internal candidates.