Senior Grants & Compliance Associate

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Internal and external candidates are eligible to apply to this vacancy, particularly qualified female candidates, 

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

Second tier candidates include:

All external candidates, including those on third party contract (CTG).

Context:

Under the overall supervision of Head of Resources Management, the direct supervision of the Resources Management Officer (Grants & Compliance), the functional supervision of the National Grants and Compliance Officer and in close coordination with relevant Units at Country Office, the Sr. Grants & Compliance Associate - CBI will be responsible and accountable for supporting institutional compliance processes in line with IOM rules, regulations and policies. This will be achieved through regular cross-functional reporting on compliance-related issues of concern, addressing recommendations made in external and internal audits, and other internal and external Organization-wide reviews. The incumbent will support the implementation and application of grant policies and procedures in compliance with established accounting standards, IOM’s and donors’ rules and regulations, and legal requirements to support high-quality programme implementation. 

1. Support the coordination and monitoring of operational, administrative, and financial aspects of CBI in accordance with IOM policies, global standards, donor agreements, and guidelines.
2. Support the application of cross-cutting issues (GBV, Disability Inclusion, Child Protection, AAP) across all CBI activities in line with established programme guidance.
3. Support implementation follow-up across stages of the CBI programme cycle, including verification, distribution, PDM, and project closure, in line with IOM CBI standards and donor requirements.
4. Provide technical support in the review, and application of SOPs, programme tools, methodologies, technical guidelines, and other procedures for cash projects.
5. Provide knowledge-sharing and procedural guidance to Field Coordinators and Field Assistants through related to CBI implementation and accountability to affected populations, in line with established procedures.
6. Support the M&E Unit with CBI-related monitoring activities, including AAP mechanisms and response tracking.
7. Undertake regular field visits and duty travel to monitor implementation, provide technical support on established procedures, and verify compliance with donor and project requirements.
8. Support due diligence and capacity assessments of implementing partners, including documentation review and provision of compliance-related information.
9. Review implementing partners’ proposals, work plans, budgets, and monitor deliverables and timelines against established project requirements and compliance criteria.
10. Support the Grants and Compliance Officer in maintaining and updating tracking tools and matrices related to CBI implementation and partner performance.
11. Prepare and consolidate documentation for internal and external verifications, audits, donor reviews, and other compliance requirements.
12. Compile and provide inputs for concept notes, project narratives, workplans, and contribute to progress reports, assessment reports, briefing notes, and other CBI reporting products.
13. Support data management and presentation for CBI, including preparation of tables, graphics, presentations, dashboards, and attendance at Cash Working Groups and related coordination platforms as requested.
14. Support coordination with local authorities, UN agencies, NGOs, and stakeholders on harmonization of cash programming and implementation follow-up activities.
15. Perform such other duties as may be assigned by the supervisor.

Required Qualifications and Experience

Education

• • Bachelor’s degree in Economics, Social Sciences, Political Science or a related field from an accredited academic institution with four years of relevant professional experience.

Or

• • High School diploma with (6) six years of relevant professional experience.

Experience

• Experience supporting cash programming in humanitarian contexts, preferably across multiple sectors, including experience in emergency and conflict environments.
• Experience liaising with governmental authorities, national or international institutions, United Nations agencies and non-governmental organizations.
• Experience supporting project or programme implementation and monitoring activities.
• Strong experience with databases, assessment tools and reporting.
• Prior work experience with international humanitarian organizations, non-government or government institutions or organization in a multi-cultural setting is an advantage

SKILLS

• Knowledge of the fundamentals of Cash-Based Interventions (CBI).
• Familiar with systems used in humanitarian programme implementation and willingness to learn new applications.
• Ability to communicate effectively with vendors and beneficiaries.
• Knowledge of Accountability to Affected Populations (AAP) tools and methodologies.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Demonstrated interpersonal and communication skills.
• Knowledge of Sphere standards and other training in humanitarian response frameworks is an advantage.
• Strong organizational skills with the ability to work independently, meet deadlines, prioritize tasks and maintain attention to detail.

Languages

• For all Applicants, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.
• Fluency in all national language(s) are highly advantages.

Note: Qualified female candidates are highly encouraged to apply.

Other  :  Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation

Required Competencies

Values

• Inclusion and respect for diversity: respect promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by Click HERE.