Regional Humanitarian Warehouse Officer

Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. AFGA has been working in the field of Reproductive health and Rights since its inception and has recently become an associate member of International Planned Parenthood Federation (IPPF).

AFGA activities were suspended due to war and conflict in the country for ten years (1992-2002) and resumed its activities in 2002 with financial support from International Planned Parenthood Federation (IPPF).

IPPF is an alliance of 151 family planning associations known as Member Associations which has projects in over 180 countries. IPPF continues to be the largest civil society provider of reproductive health information and services in the world.

Job Summary:

AFGA is implementing reproductive health in emergency project across the country, and the supply chain management for medical and non-medical humanitarian items on regional and provincial level is one of the crucial parts of the project. AFGA seeks for qualified warehouse officer working on regional level with covering the supplies of the Northern and Northeast provinces. Under the advisory supervision of the regional manager and technical supervision of the Humanitarian supply chain coordinator, the regional warehouse officer will be responsible for overall leading and management of the medical and non-medical warehouse at the regional level.

Specific Responsibilities:

Stock and inventory management:

• Understand, implement, and/or maintain standard inventory management policies and procedures.
• Receiving and verifying the accuracy of incoming and outgoing shipments that include medicine, pharmaceuticals, and non-food items.
• Sorting, placing, and putting away the goods in the appropriate place in the warehouse according to each donor and project.
• Prepare appropriate documentation for shipment of goods moving from one location to another and update warehouse documents and records.
• Oversee trucks' loading operations to ensure all policies and procedures are followed accordingly.
• Maintains accurate inventory records through the use of a computerized inventory system.
• Manage and document the receipt, handling, storage, release, and reporting of goods through the AFGA warehouse.
• Manage casual laborers in the warehouse while handling goods or relocating.
• Ensure the maintenance of warehouse building(s), fittings, and equipment regularly.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading/unloading procedures, correct stacking, and turnover (FIFO) and (FEFO) procedures.
• Be able to make and handle the delivery of national and international shipments.
• Maintain the Warehouse activity book, recording all outgoing and incoming receipts and activities.
• Record all the items received in stock cards and the database before issuing them to the requesting unit, and coordinate well with the Pharmacy/Logistics Officer.
• Monitor security of AFGA storage and supplies.
• Receive completed store’s request forms and prepare the goods for issuance through store release order. 
• Receipt, count, place, and record all medicine, pharmaceuticals, and other items at the time of receipt and deliveries.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to Pharmacy/Logistics Officer promptly.
• Conduct regular warehouse inspections for pests, insects, and rodents’ control, and take necessary action for any foreseen situations.
• Conduct regular cycle count and spot check of the warehouse.
• Monitor the needed Items stock replenishment mechanism.
• Provide and assist the Pharmacy/Log Officer on the required list of drugs, RH-Kits, Pharmaceuticals, and other items.
• Ensure warehouse goods and equipment are properly handled with BIN, Stock cards, and updates are tracked regularly.
• Manage the close expiry products and inform the Pharmacy/Logistics Officer at least 8 months in advance for immediate decision making.
• To coordinate with the Pharmacy/Log officer for the safe disposal of expired or disposed materials and maintain the approval and records in the proper filing.
• To ensure all assets, inventory, and the warehouse data backup system. This includes both soft and hard copies, which are backed up on a monthly basis.
• Ensure all warehouse management policies, pharmaceutical management Standard Operating Procedures (SOPs) are respected and compliant with MoPH standards.
• Ensure AFGA’s donors' related documentation is maintained, including medicine, consumption/receipt, etc.

Coordination and Reporting:

• Liaise with the supply chain assistant for the receipt of goods, supplies, and equipment through proper documentation such as receipt of approved PR, Purchase Order, Invoice, and delivery report.
• Facilitate efficient coordination for the movement of goods from the supplier to provinces and field offices in close coordination with the Pharmacy/ Logistics Officer and the Logistics team.
• Maintain regular meetings and discussions with stock replenishment, and other risks observed are reported on time for corrective measures.
• Develop and maintain positive relationships with suppliers and organization staff.
• Prepare and provide technical reports of the supply’s movement as per the project and the project donor requirements.

• Graduated from a recognized university's pharmacology faculty at the bachelor's level.
• At least 3 years of working experience as a medical warehouse officer or pharmacy officer with national and international NGOs.
• Ability to write in the English language.
• Familiar with logistic management system
• Fluent in both National languages (Dari & Pashto).
• Knowledge of Ms. Office package and database.
• Good interpersonal and communication skills
• Having the ability and skills for staff capacity building.

Qualified & interested candidates are highly encouraged to apply for this position through the below-mentioned link. The AFGA HR Department can only consider applications submitted through the official online application portal. Manual applications will not be accepted. When submitting your application, please ensure that you include your CV and cover letter in a single combined PDF file. Do not attach any additional documents such as education certificates, experience letters, or other related materials 

Due to a high volume of applications received, the AFGA HR Department is will not be able to reach out individually to each candidate. If you have not received an email or call from the AFGA HR Department, please understand that your application has not been considered for this particular opening at this time.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_191271678

We would like to strongly encourage qualified local candidates to apply for the current vacancy

AFGA Recruitment Process Commitment:

At AFGA, we do not accept any kind of recommendation, favoritism, or discrimination during the recruitment and selection of candidates. Our process is designed to be objective and merit-based, focusing solely on the qualifications, skills, and experiences of the applicants.

We want to assure all candidates that their applications will be evaluated equally, without any undue influence or bias. AFGA is dedicated to building a diverse and talented workforce that can contribute to the organization's mission and objective