Joint Procurement Initiatives Supervisor

HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.

Job Purpose:

The Joint Procurement Initiatives Supervisor (JPI Supervisor) in Kabul, Afghanistan, plays a critical role in supporting the effective implementation of the project’s Joint Procurement Initiatives and activities in the country, including but not exclusively to procurement, transportation, and data consolidation, ensuring alignment with organizational guidelines and the needs of participating NGOs. With major focus on providing administrative and operational assistance to the Program Manager and participating humanitarian organizations across all initiatives, to support Handicap International's (HI) operations within the country. Reporting to the Program Manager, and functionally to the Hulo Roving Joint Initiatives Specialist, ensuring compliance with HI’s policies and donor requirements.

The Duties and responsibilities may include but not limited to: 

• Supporting the Program Manager in joint initiatives management, mostly Joint procurement initiatives.
• Participating in capitalization and reporting processes and producing reliable follow up and deliverables.
• Managing the daily project logistics needs and requests

1. Supporting the Program Manager in Joint Initiatives

• Lead in maintaining updated supplier databases and price lists. 
• Support Program Manager in executing joint tenders, CFIs, and procurement processes. 
• Organize and ensure proper archiving of project JPI documents. 
• Support supplier negotiations for pricing and delivery.  
• Assist in building and maintaining positive supplier relationships. 
• Focus on implementation of Environmental, Social & Governance (ESG) and sustainable practices and waste management within the Joint Initiatives.  
• Training and capacity building for humanitarian community on sustainable practices.  
• Training and capacity building for Suppliers & Service Providers.

2. Capitalization / Reporting / Representation:  

• Assist in gathering, consolidating, and analyzing data for joint initiatives. 
• Support the preparation of reports, databases, and related project documents. 
• Occasionally represent the department at logistics meetings or forums under the guidance of the Program Manager. 

3. Office Support:  

• Managing day-to-day logistic needs for the project office.   
• Follow up on preparation and submission of budgetary needs. 
• Ensure all the planned meetings/workshops and events logistics needs and arrangements are in place.
• Support the Program Manager in organizing external visits. 

4. FOLLOW-UP ON RECOMMENDATIONS

• Responsible for implementing recommendations within his/her area of responsibility.

5. FILING & ARCHIVING

• Ensures that archiving procedures are in place within their department.
• Responsible for filing and archiving documents produced in accordance with internal procedures.
• Ensures the backup and protection of documents produced in digital/electronic and physical form within their scope of validation.

6. COMBATING ABUSE

• Implements measures to mitigate the risk of abuse.
• Creates and actively collaborates in the establishment of a work environment that prevents inappropriate behavior.
• Participates in communication about the existence of the HI ethical framework.
• Respects at all times the protection of information exchanged in the context of a report and its processing.

Qualifications and Skills:

Educational Background:

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, Engineering fields.
• Minimum three (3) years of progressive experience in supply chain and logistics field within non-governmental organizations (NGOs), including expertise in procurement, logistics coordination, and compliance with donor regulations and humanitarian standards, OR
• Humanitarian Logistics Certification, such as the Certification in Humanitarian Logistics (CHL), is beneficial for candidates with an NGO background.

Technical and Regulatory Knowledge:

• Proven knowledge of procurement processes including Tender, Call for Interest...
• Experience in supplier management
• Market analysis and Sourcing
• Knowledge of ERP and Supply Chain Systems like LINK or any other ERP system, will be advantageous.

Application Process:

Applicants can login to the online application system by copying and pasting the following link into their web browser https://airtable.com/appTDFzwNZEtbVh4x/shrFrMBoNL4JT7Ebd to submit their details and upload their required documents prior to the deadline.

Important notes:

• Please note that only the applications received through the online platform will be considered for this position.
• It is important to note that applications received after the deadline will not be considered. Therefore, timely submission is crucial.
• After the review process, please be aware that only candidates who have been shortlisted will be contacted for the next stages of the recruitment process. If you do not hear from us within one week from the closing date , please consider that your application has not been shortlisted for further process.

- HI has got strong stand on protection of beneficiaries.

"The Role Holder will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal
record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

Individuals with disabilities and female candidates are especially encouraged to apply. We are committed to fostering a diverse and inclusive environment and strongly value the unique perspectives and contributions that you can bring to our team.