Accounts & Operations Assistant

Supply and Delivery of Pharmaceuticals.

Key Responsibilities

Customer & Sales Administration

• Receive customer orders and accurately record them in the system.
• Create and maintain customer master records.
• Register new inventory items/products in the system.
• Record and maintain customer quotations.
• Prepare and issue customer invoices in a timely and accurate manner.
• Record customer payments and ensure proper allocation against invoices.
• Follow up on any discrepancies related to customer transactions and report them to management.

Purchasing & Vendor Management

• Record purchases against approved Purchase Orders (POs).
• Create and maintain vendor records in the system.
• Record vendor bills accurately and ensure supporting documents are properly filed.
• Process and record vendor payments according to company procedures.
• Reconcile purchase transactions and report any discrepancies.

Expense Management

• Record project-related and other operational expenses in the accounting system.
• Ensure expenses are supported by proper documentation and approvals.
• Assist in maintaining accurate expense records for reporting purposes.

Reporting & Compliance

• Identify and report discrepancies in sales, purchases, payments, inventory, or accounting records.
• Maintain organized electronic and physical records of transactions.
• Assist in preparing periodic reports as required by management.
• Ensure compliance with company policies and accounting procedures.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field. CA, ACCA and MBA will be highly preferred.
• Minimum of 1–3 years of relevant experience in accounting, bookkeeping, or operations support.
• Proven hands-on experience with QuickBooks is mandatory.
• Strong proficiency in Microsoft Excel, including formulas, filters, lookups, and data management.
• Experience with invoicing, accounts receivable, accounts payable, and purchase order processing is preferred.

Interested Candidates should submit only soft copy of their CV in a word file via e-mail and clearly mention the vacancy number and positiontitle in the subject of the email as (Accounts & Operations Assistant-SH-Pharma-2026-0004).
Email / Application Form:
sehatpharma3@gmail.com