Admin/Finance / HR Officer

Administrative responsibilities:

·         Manage office supplies and maintain inventory records.

·         Coordinate procurement requests and administrative support services.

·         Ensure proper maintenance of office equipment and facilities.

·         Support logistics arrangements for project activities and field visits.

·         Coordinate vehicle and asset documentation when applicable.

·         Ensure project documentation is properly archived and accessible.

·         Support procurement processes including preparation of purchase requests, quotations, bid analyses, and procurement tracking in accordance with organizational policies.

·         Maintain and update asset registers, inventory records, and stock movement records.

·         Ensure proper asset tagging, tracking, and periodic physical verification of project assets.

·         Monitor office facilities and coordinate maintenance, repairs, utilities, and security arrangements.

·         Coordinate vehicle management activities including fuel monitoring, logbooks, maintenance schedules, and vehicle documentation.

·         Perform any other assigned tasks by the SCO Officer. 

Financial responsibilities:

·         Handle the financial to support the field finance team.

·         Ensuring the financial operations are in compliance with RI standard Financial Policy and Procedures as well as the donor rule and regulations.

·         Handling petty cash payments and safekeeping of physical cash in the safe box.

·         Performing cash counts on timely bases.

·         Proceeding the payments through cash box and bank account by the issuance of the cheque or transfer letters.

·         Ensuring all transactions are supported by complete supporting documents.

·         Verifying the expenditure documents of TSFP and managing their payments on timely bases.

HR responsibilities:

·         Maintain and update personnel files for TSFP staff.

·         Support recruitment processes, including vacancy announcements, shortlisting, interviews, and onboarding.

·         Maintain staff attendance records, leave records, and timesheets.

·         Orient new employees on organizational policies and procedures.

·         Ensure compliance with labor laws and Relief International HR policies.

·         Maintain confidentiality of employee information and records.

·         Maintain proper filing systems for HR documents.

·         Bachelor’s degree in BBA (Bachelor Business Administration) of higher education authority in Afghanistan.

·         At least 3 years relevant experience in this field (INGO experience minimum 2 year and NNGO experience minimum 3).

·         Computer skills (MS Word, Excel, Outlook and PowerPoint)

·         Oral and written communication skills in English, Pashto and Dari, and other local languages

·         Having familiarity with web-based financial software is an advantage