Pharmacy Technician

General Conditions of Employment:

PU-AMI requires all staff, at all levels, to uphold the highest standards of professional conduct and to adopt a zero-tolerance approach to breaches of the ethical framework, including sexual exploitation, abuse, and harassment (PSEAH), child safeguarding, fraud, corruption, and other forms of misconduct. you are expected to sign and comply with the Code of Conduct, complete all mandatory training, understand and comply with PU-AMI’s ethical framework and safeguarding policies, and promptly report any concerns or allegations in accordance with the established reporting and referral procedures, including through available safe and confidential complaint mechanisms. 

All staff share responsibility for maintaining a safe environment for colleagues and beneficiaries and for promoting respectful behaviour, accountability and the prevention of harm.

The employee shall abide to this job description, his/her employment contract, PU-AMI Afghanistan National Staff Regulations together with its annexes and attachments, as well as any rules, regulations, internal policy that may be adopted by PU-AMI Afghanistan Under ECHO Project.

Work relationship

Work under the responsibility of: Medical Doctor Team Leader

Supervise: NA

In direct cooperation with pharmacy team (assistant and officer) and health supervisors.

Main Duties, Assignments and Activities 

1)     STOCK AND INVENTORY MANAGEMENT

·       Ensure the stock is clean, well-ordered, and managed according to PU-AMI pharmacy management standards.

·       Monitor and record pharmacy stock temperature regularly.

·       Update stock cards daily for any movement.

·       Receive medicines and consumables, nutrition commodities as per packing list and store accordingly in HF stock.

·       Label medicines alphabetically or by pharmacological groups.

·       Implement FIFO (First In, First Out) and FEFO (First Expired, First Out) principles.

·       Prepare requests for medicines, medical consumables, and equipment.

·       Inform the pharmacy department at least 3 months before expiry of any medical supplies.

·       Ensure all medicines are in-date; report and record any expired stocks.

·       Conduct monthly physical inventories, and ad-hoc ones as needed.

·       Implement PU-AMI’s physical inventory SOP at HF level.

·       Maintain a consistent system linking stock cards, prescriptions, and register books with physical stock and regular checkups.

·       Record all dispensed medicines daily using tally sheets.

·       Prepare and submit a Monthly Pharmacy Consumption Report to the pharmacy department.

2)     CLINICAL DISPENSING

·        Dispense medicines to patients based on prescriptions from the HF Medical Doctor.

·        Double-check each prescription and medicine before handing them to patients.

·        Analyze prescriptions to ensure:

ð They are complete and standard.

ð They follow the Afghanistan Essential Medicines List (EML).

ð They use International Nonproprietary Names (INN) and are legible.

ð They comply with Afghanistan National Standard Treatment Guidelines (NSTG).

·        Ensure patients understand how to use their medicines, based on MDs and MWs instructions.

·        Promote rational use of medicines, monitoring the percentage % of antibiotics prescribed, polypharmacy rates and adherence to NSTG.

·        Maintain pharmacy stock records: tally sheets, stock cards, and monthly reports.

·        Ensure proper pharmaceutical storage conditions in the HF pharmacy.

·        Prepare medicines (counting, labeling, and compounding if needed).

·        Educate patients and staff about medicine use, benefits, and risks.

·        Respond to patient questions and offer advice on medications.

·        Identify and report Adverse Drug Reactions (ADRs) to the pharmacy officer and HF supervisor.

·        Properly store and document narcotic drugs with complete records.

3)     PHARMACY REPORTING

·        Maintain and update daily tally sheets for both pharmacy and EPI services.

·        Maintain EPI registers and submit weekly and monthly reports to the HF Medical Doctor/Team Leader.

·        Ensure proper storage and accurate documentation of narcotic drugs.

·        Actively participate in HMIS (Health Management Information System) committee meetings for reporting purposes.

·        Immediately report any stock-outs of essential medicines, medical supplies and consumables, nutritional commodities, or Nutrition commodities.

·        Report any breakage in the supply to your supervisor.

·        Cross-check monthly reports with tally sheets and stock cards before submission to ensure accuracy and completeness.

·        Support the verification of pharmacy data during supervision visits.

·        Regularly follow up with the HF Team Leader, pharmacy department, and Nutrition focal points to ensure timely feedback on reports or corrections, and to maintain regular supply and delivery of pharmaceuticals, medical supplies, and nutritional commodities.

4)     NURSING AND BASIC CLINICAL SUPPORT ACTIVITIES (AS DELEGATED AND WHEN MD IS NOT AVAILABLE)

·       Ensure all patient consultations and treatments are appropriately recorded in the relevant registers and reporting tools.

·       Conduct basic patient consultations, physical assessments, and triage in accordance with approved protocols and within the limits of competency and authorization.

·       Assess treatment needs and provide or support rational prescription and treatment according to national guidelines and MHT protocols.

·       Provide basic curative care services to men, women, and children attending the MHT.

·       Identify and promptly refer severe, complicated, or emergency cases requiring higher-level clinical management.

·       Participate in health promotion and patient education activities as required.

·       Support continuity of service delivery during temporary absence of the Medical Doctor (MD) and report any clinical concerns to the MHT In-Charge.

5)     ACCOUNTABILITY ACTIVITIES

·        Raise public awareness about available feedback and complaint mechanisms and channels.

·        Inform the line supervisor promptly in case of absence or damage of IEC materials, speaker systems, or other materials at health centers.

·        Ensure adherence to PU-AMI organizational policies, including Code of Conduct (CoC), Child Protection Policy, Anti-Fraud and Anti-Corruption Policy, and Protection from Sexual Exploitation and Abuse (PSEA) Policy.

·        Report any violations, suspicions, or allegations related to these policies using appropriate mechanisms.

·        Perform any other tasks assigned by the direct supervisor or pharmacy department as needed.

- Graduate from recognized Pharmacy / Nursing institute (14 pass), Pharm D degree is preferred  

- At least 2 years’ experience in Pharmacy / Nursing.

- Have pharmacy/nursing-related trainings certificates.

- Passed exit examination

- Good oral and written communication skills,

- Planning, organizing, and management skill is an advantage

- Able to work under pressure  

- Teamwork capacity 

- Pharmacy stock management skills

- Fluent in the national language of Pashto/Dari and good knowledge of English is definitive asset

- Good knowledge of EML, LML, NSTG, and ANF.

Dear candidates,  

To apply for this vacancy, please use the following link provided below:

https://forms.cloud.microsoft/e/SkTj2xP5Gz

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

While applying, if you face any technical issues, please send only a message to the WhatsApp number below: 0093708265988  

Make sure to press submit at the end of the application.  

Please note:  

• You are allowed to apply only before the closing date  
• Only the candidates who meet the mandatory qualifications/requirements will be considered for the long list.  
• A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  
• If you are not invited for a technical test within a month period, please consider that your application was not considered for this vacancy.
• Validated copies of academic certificates/diplomas will be requested only if called for an interview.   

Kind regards,

The PU-AMI HR Team